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SMC|Administration & College Governance|Academic Senate|Constitution

Constitution

Santa Monica College Academic Senate

Constitution
 
Preamble.
 
The Santa Monica College Academic Senate is the primary voice of the faculty in academic and professional matters.
 
Article I: Name and Scope of Society.
 
Section 1. Name.
 
The name of the representative organization shall be the Santa Monica College Academic Senate, herein called the Senate.
 
Section 2. Scope of Representation.
 
The Senate represents all nonconfidential, nonmanagement, academic personnel employed by the Santa Monica Community College District.
 
Section 3. Responsibilities of the Senate.
 

A. The Senate operates pursuant to Subchapter 2, Title 5, California Administration Code.
B. The Senate shall formulate and/or recommend to the Board of Trustees and/or its designees with respect to policy development and implementation in the following areas:

1. Curriculum, including establishing prerequisites and placing courses within disciplines.
2. Degree and certificate requirements.
3. Grading policies.
4. Educational program development.
5. Standards or policies regarding student preparation and success.
6. District and college governance structures, as related to faculty roles.
7. Faculty roles and involvement in accreditation processes, including self-study and annual reports.
8. Policies for faculty professional development activities.
9. Processes for program review.
10. Processes for institutional planning and budget development.
11. Processes for academic personnel matters.
12. Other academic and professional matters as mutually agreed upon between the Board of Trustees and the Academic Senate.

C. The Senate shall consider in good faith any recommendation submitted by a member of the faculty, classified staff, associated students’ government, administration, or board of trustees for Senate action.
D. The By-Laws of the Senate shall be enacted or amended by the Senate in accordance with the Constitution and Standing Rules of the Senate.

Article II. Qualification of Senators
 
Senators shall be faculty members elected for a term of three (3) years from academic areas, as stipulated in Article I of the Academic Senate By-laws.  Officers and members of the Senate Executive Committee shall enjoy all the rights and privileges of Senators.
 
Article III. Academic Senate Officers and Responsibilities.
 
Section 3.1. Officers of the Academic Senate.
 
The officers of the Academic Senate shall consist of a President, the Immediate Past President, the President-Elect, Recording Secretary, and Treasurer. The officers of the Academic Senate shall perform the duties described below as well as others articulated in the By-Laws of the Academic Senate.
 
Section 3.2. President.
 
The President of the Senate shall:

A. Serve as the leader of the Santa Monica College faculty on all academic and professional matters.
B. Serve as faculty liaison to the Superintendent/President and the Administrative Staff and meet at least monthly throughout the calendar year with senior staff.
C. Serve as faculty liaison to the Santa Monica College Board of Trustees, attend planning retreats, and represent the Senate and faculty at monthly Board of Trustee meetings throughout the calendar year.
D. Convene and preside over all meetings of the Academic Senate and the Executive Committee.
E. Facilitate faculty participation in shared governance and also serve as an ex-officio, non-voting member of all Academic Senate committees.
F. Serve as liaison between the Santa Monica College Faculty and other campus and non-campus groups and organizations.
G. Oversee the operation of the Santa Monica College Academic Senate Office.
H. Represent the Santa Monica College Faculty at college-sponsored events and activities.
I. Perform other duties as directed by the Academic Senate.

Section 3.2.1. Term of Office.
 
The term of office for the Academic Senate President shall be for two years.
 
Section 3.3. Immediate Past President.
 
The Immediate Past President shall:

A. Serve on the Executive Committee of the Academic Senate.
B. Fulfill the duties of the Academic Senate President in his/her absence.
C. Perform other duties as directed by the Academic Senate.

Section 3.3.1. Term of Office.
 
The term of office for the Academic Senate Immediate Past President shall be for one year.
 
Section 3.4. President-Elect.
 
The President-Elect shall:

A. Serve on the Executive Committee of the Academic Senate.
B. Assume the duties of President in the absence of the Academic Senate President.
C. Perform other duties as directed by the Academic Senate.

Section 3.4.1. Term of Office.
 
The term of office for the Academic Senate President-Elect shall be for one year.
 
Section 3.5. Recording Secretary.
 
The Recording Secretary shall:

A. Serve on the Executive Committee of the Academic Senate.
B. Take, write, and distribute all minutes of all general sessions of the Senate and Executive Committee meetings.
C. Ensure the currency of all mailing lists of the Academic Senate.
D. Maintain an accurate record of attendance of Senators and Officers at both general sessions of the Senate and Executive Committee meetings.
E. Circulate in advance of all Senate and Executive Committee meetings agendas according to all open meeting laws and rules.
F. Perform other duties as directed by the Academic Senate.

Section 3.5.1. Term of Office.
 
The term of office for the Academic Senate Recording Secretary shall be one year.
 
Section 3.6. Treasurer.
 
The Treasurer shall:

A. Serve on the Executive Committee of the Academic Senate.
B. Serve as chief accountant for the Academic Senate.
C. Provide written reports to the Academic Senate regarding the financial well being of the Senate.
D. With the approval of the Senate President and the Executive Committee of the Senate, make all properly authorized payments which are not inconsistent with the Constitution, the Academic Senate By-Laws, or the Rules of the Senate, and which do not threaten the solvency of the Senate.
E. Assist the Academic Senate President in preparing an annual budget to be submitted to the Executive Committee and then the Senate for adoption at the first meeting of the Senate each fall semester.
F. Serve as Chair of the Committee on Fiscal Affairs and as a member of the Santa Monica Community College District’s Budget Advisory Committee.
G. Perform other duties as directed by the Academic Senate.

Section 3.6.1. Term of Office.
 
The term of office for the Academic Senate Treasurer shall be one year.
 
Article IV. Meetings of the Senate.
 
Section 4.1. Regular Senate Meetings.

1. Regular meetings of the Academic Senate shall be held at least twice monthly during the academic year. The President of the Senate may call special meetings at his/her discretion.
2. A quorum at all meetings of the Senate shall consist of a simple majority of Senate members.
3. Meetings of the Senate shall be conducted according to rules stipulated in the Senate By-Laws.
4. Each Senator shall have one vote.
5. The President or presiding officer of the Senate may vote only to break a tie.

Section 4.2. Intersession Meetings.
 
A. The President, as necessary, shall call meetings of the Senate during intersession.
 
Section 4.3. Senate Executive Committee Meetings.
 
Meetings of the Senate Executive Committee shall be convened by the President prior to regularly scheduled meetings of the Senate so to prepare an agenda for said meeting. The Senate Executive Committee shall act in accordance with all open meeting laws and rules.
 
Section 4.4. Senate Plenary Session.

A. Plenary sessions of the full faculty of Santa Monica College shall be held at the call of the Senate President or upon petition of at least ten (10) percent of the full faculty, full and part-time.
B. A quorum for any plenary session shall consist of not less than twenty-five (25) percent of the full faculty, full and part-time.
C. At plenary sessions all faculty, full and part-time, shall have the rights and privileges of Senators.

Article V. Amendments, Initiatives, and Referendums.
 
Section 5.1. Amendments.

A. Amendments may be proposed by two-thirds majority of the entire membership of the Senate, or by petition signed by eight (8) percent of the total number of faculty having voted in the immediate past Senate election for President.
B. The Academic Senate’s Elections and Rules Committee will validate petitions for amendment.
C. Upon receipt of a valid petition, the Academic Senate President shall order a special election be held within ten (10) days of such proposed amendment by secret ballot provided and counted by the Elections and Rules Committee of the Senate. If such proposal is made within one month of the regular Academic Senate Elections, it shall be placed upon that ballot.
D. A simple majority vote of those members voting shall be necessary for the adoption of any amendment.

Section 5.2. Initiatives.

A. Initiatives may be proposed by at least six (6) percent of the total number of faculty having voted in the immediate past Senate election for President.
B. The Academic Senate’s Elections and Rules Committee will validate initiative petitions.
C. Upon receipt of a valid petition, the Academic Senate President shall carry the proposal forward to the Senate at its next regular meeting for consideration.
D. If the initiative is rejected or postponed for more than thirty (30) days by the Academic Senate, the President shall order a vote by the total membership of the faculty within ten (10) days of such modification, rejection, or postponement.
E. A simple majority vote of those members voting shall be necessary for the adoption of any initiative.

Section 5.3. Referendums.

A. A referendum may be proposed by at least six (6) percent of the total number of faculty having voted in the immediate past Senate election for President and within thirty (30) days of the official Senate action in question.
B. A referendum petition to reverse any Senate action will be validated by the Academic Senate’s Elections and Rules Committee.
C. Upon receipt of a valid petition, the Senate action in question shall be suspended until a vote of the full faculty is held.
D. Upon receipt of a valid petition, the Academic Senate President shall order a special election be held within ten (10) days of such proposed referendum by secret ballot provided and counted by the Elections and Rules Committee of the Senate. If such proposal is made within one month of the regular Academic Senate Elections, it shall be placed upon that ballot.
E. A simple majority vote of those members voting shall be necessary for the adoption of any initiative.

Ratification Date of this Constitution: June 6, 2003.
373 votes cast in favor of ratification with 17 no votes.
Richard A. Tahvildaran-Jesswein, Chair – Elections and Rules Committee.