A

 

 

 

G

E

N

D

A

 

 

 

 

Santa Monica Community College District

Board of Trustees

 

Regular Meeting

Monday, February 7, 2000

 

 

 

Santa Monica College

1900 Pico Boulevard

Santa Monica, California

 

 

6:00 p.m. - Closed Session

Business Building Room 111

 

7:00 p.m. - Public Meeting

Board Room

Business Building Room 117

 

 

 

 

 

 

 

 


 

Public Participation

Addressing the Board of Trustees

 

Members of the public may address the Board of Trustees by oral presentation concerning any subject that lies within the jurisdiction of the Board of Trustees provided the requirements and procedures herein set forth are observed:

 

1.   Individuals wishing to speak to the Board at a Board of Trustees meeting during Public Comments or regarding item(s) on the agenda must complete an information card with name, address, name of organization (if applicable) and the topic or item on which comment is to be made. 

 

      Five minutes is allotted to each speaker per topic.  If there are more than four speakers on any topic or item, the Board reserves the option of limiting the time for each speaker.  A speaker’s time may not be transferred to another speaker.

 

     General Public Comments and Consent Agenda

           The card to speak during Public Comments or on a Consent Agenda item must be submitted to the recording secretary at the meeting before the Board reaches the Public Comments section in the agenda.

           Five minutes is allotted to each speaker per topic for general public comments or per item in the Consent Agenda. The speaker must adhere to the topic. Individuals wishing to speak during Public Comments or on a specific item on the Consent Agenda will be called upon during Public Comments.

      Major Items of Business

           The card to speak during Major Items of Business must be submitted to the recording secretary at the meeting before the Board reaches that specific item in the Major Items of Business in the agenda.

           Five minutes is allotted to each speaker per item in Major Items of Business. The speaker must adhere to the topic. Individuals wishing to speak on a specific item in Major Items of Business will be called upon at the time that the Board reaches that item in the agenda.

 

2.   No uncivil or disorderly conduct shall be permitted at any Board of Trustees meeting. Persistence in displaying such conduct shall be grounds for summary termination and/or removal of the person from the meeting by the Chair.

 

3.   No oral presentation shall include charges or complaints against any employee of the District, regardless of whether or not the employee is identified in the presentation by name or by another reference which tends to identify the individual.  Charges or complaints against employees shall be submitted to the Board of Trustees under provisions of Board Policy Section 9421.  Any employee against whom charges or complaints are to be made must be given 24 hours advanced notice and may request any such charges or complaints are heard in closed session.

 

4.   Exceptions:  This policy does not apply to individuals who address the Board at the invitation or request of the Board or the Superintendent.

 

No action may be taken on items of business not appearing on the agenda

 

Reference:      Board Policy Section 8231

                        Education Code Section 72121.5

                        Government Code Sections  54954.2, 54954.3, 54957.9


 

BOARD OF TRUSTEES

 

Santa  Monica Community College District

Regular Meeting

 

February 7, 2000

 

A g e n d a

 

A meeting of the Board of Trustees of the Santa Monica Community College District is scheduled to be held in the Santa Monica College Board Room and Conference Center, Business Building Room 117, 1900 Pico Boulevard, Santa Monica, California, on Monday, February 7, 2000.

6:00 p.m. – Closed Session

7:00 p.m. – Public Meeting

 

The agenda includes the following items:  (Items for action - recommendations - are listed numerically; items for information are listed alphabetically).

 

      I.     ORGANIZATIONAL FUNCTIONS                                                                                   Page No.

                 A     Call to Order                                                                                                                      1

                 B     Roll Call

 

     II.     CLOSED SESSION  (Scheduled for 5:30 p.m.)

                        Personnel, pursuant to Government Code Section 54957

 

    III.     ORGANIZATIONAL FUNCTIONS (Continued)                                                       

                 C     Pledge of Allegiance                                                                                                          1

                #1     Approval of Minutes:           January 7-8, 2000 (Retreat)

                                                                    January 10, 2000 (Regular Meeting)                                      2

                                                                    January 31, 2000 (Special Meeting)

 

   IV.     SUPERINTENDENT'S REPORT

 

    V.     ACADEMIC SENATE REPORT

   VI.     CLASSIFIED SENATE REPORT

   VII.     COMMUNICATIONS OR PUBLIC COMMENTS

 

  VIII.     BOARD REPORT AND COMMENTS

 

   IX.     CONSENT AGENDA            (All items considered in one motion unless

                                                            pulled for discussion later in the meeting)

 

            Academic and Students Affairs                                                                                                          

 

            #2           Contract with Total Recall Realtime Captioning                                                           4

            #3           Consultant Contracts – Community Investors Meeting                                                4

            #4           Community Services/Extension-Summer 2000 Day Camp Program                         5

            #5           Course Approval                                                                                                            6

 


            Human Resources                                                                                                               Page No.

 

            #6           Academic Personnel                                                                                                     7

            #7           Classified Personnel - Establish/Abolish Positions                                                      8

            #8           Classified Personnel - Regular                                                                                     9

            #9           Classified Personnel - Temporary                                                                              11

            #10         Classified Personnel - Non Merit                                                                                 13

 

            Business and Administration                                                                                                        

 

            #11         KCRW Consultant                                                                                                      14

            #12         KCRW:  Acceptance of Donation                                                                               14

            #13         Consultant Agreement – Accounting Software                                                           15

            #14         Consultant Agreement – Advertising                                                                           15

            #15         Claim for Damages                                                                                                     16

            #16         Declaration and Donation of Surplus Property                                                           16

            #17-A      Facilities:  Award of Bid, Madison Art Gallery                                                              17

            #17-B     Facilities:  Award of Bid, 2714 Pico Blvd. Remodel, Phase I                                      17

            #17-C     Facilities:  Interior Earthquake Repairs, Media Center, Change Order No. 1             18

            #17-D     Facilities:  Interior Earthquake Repairs, Media Center, Reduction of Retention         18

            #17-E     Facilities:  Architectural Services, Relocation of Art Functions to Airport                   19 

            #17-F      Facilities:  Construction Cost Planning Services, Extension to Parking

                              Structure C                                                                                                               19

            #17-G     Facilities:  Five-Year Construction Plan, 2001-2005                                                   20

            #18         Commercial Warrant Register                                                                                    22

            #19         Payroll Warrant Register                                                                                             22

            #20         Payments from Auxiliary Operations                                                                          22

            #21         Direct Payments                                                                                                         22

            #22-A      Purchasing:  Award of Purchase Orders                                                                    23

            #22-B     Purchasing:  Award of Bid for Educational Integrated Multimedia and

                              Software System                                                                                                      23

            #22-C     Purchasing:  Award of Bid for Photography Equipment                                             23

 

 X.        CONSENT AGENDA    Pulled Items

 

XI.        MAJOR ITEMS OF BUSINESS                                                                                                     

 

            #23         Personnel Commissioner Selection Committee                                                       24

 

XII.       INFORMATION - No Action Required

 

              E           1999-2000 Quarterly Budget Report                                                                         25

              F           Review of District Investments                                                                                     

 

XIII.      ADJOURNMENT:           The next regular meeting of the Santa Monica Community College District Board of Trustees will be Monday, March 6, 2000 at 7 p.m. (5:30 p.m. if there is a closed session) in the Santa Monica College Board Room and Conference Center, Business Building Room 117, 1900 Pico Boulevard, Santa Monica, California.


 

BOARD OF TRUSTEES

 

Santa  Monica Community College District

Regular Meeting

 

February 7, 2000

 

I.          ORGANIZATIONAL FUNCTIONS

 

A.         CALL TO ORDER – 6:00 p.m.

 

 

B.         ROLL CALL

 

                        Dorothy Ehrhart-Morrison, Chair

                        Annette Shamey, Vice-Chair

 

                        Nancy Cattell

                        Carole Currey

                        Ilona Jo Katz

                        Patrick Nichelson

                        Herbert Roney

 

                        Pam Schuetz, Student Trustee

 

 

II.          CLOSED SESSION (6:00 p.m.)

 

·         Personnel, pursuant to Government Code Section 54947

 

 

 

III.         ORGANIZATIONAL FUNCTIONS - PUBLIC SESSION

 

 

            C.        PLEDGE OF ALLEGIANCE  - Robert Adams, Vice-President of Student Affairs

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                                                                                                

Organizational Functions                                                                                                                                                           Page 1


 

BOARD OF TRUSTEES

 

Santa  Monica Community College District

Action

 

February 7, 2000

 

ORGANIZATIONAL FUNCTIONS

 

 

RECOMENDATION NO.  1                APPROVAL OF MINUTES

 

 

It is recommended that the minutes from the following meetings of the Santa Monica Community College District Board of Trustees be approved:

 

                                                January 7-8, 2000 (Retreat)

                                                January 10, 2000 (Regular Meeting)

                                                January 31, 2000 (Special Meeting/Closed Session)

 

 

MOTION  MADE  BY:

SECONDED  BY:

STUDENT ADVISORY:

AYES:

NOES:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                                                                                                

Organizational Functions                                                                                                                                                          Page  2


 

BOARD OF TRUSTEES

 

Santa  Monica Community College District

Action

 

February 7, 2000

 

CONSENT AGENDA

 

It is recommended that the Consent Agenda, Recommendations #2–#22 be approved.

 

 

Recommendations pulled for separate action:                     

 

 

 

Action on Consent Agenda

 

MOTION  MADE  BY:             

SECONDED  BY:                  

STUDENT  ADVISORY:        

AYES:                                     

NOES:                                    

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                                                                                                

Consent Agenda                                                                                                                                                                          Page 3


 

 

BOARD OF TRUSTEES

 

Santa  Monica Community College District

Action

 

February 7, 2000

 

CONSENT AGENDA: ACADEMIC AND STUDENT AFFAIRS

 

RECOMMENDATION NO. 2               CONTRACT WITH TOTAL RECALL REALTIME CAPTIONING

 

It is recommended that the Board of Trustees approve contract with Total Recall Realtime Captioning to provide real-time captioning services to non-signing deaf students for the academic year 1999–2000 for the amount of $47.00 per hour, not to exceed $18,000 per year.  A twenty-four (24) hour cancellation notice is required; if less than 24 hour notice is given, the cost is $52.00 per hour. 

 

Funding Source:         Disabled Student Center

 

Comment:           Total Recall will provide real-time captioning services to non-signing deaf students. The District had previously contracted with CSUN Center on Deafness and Rapid Text, but neither organization has been able to provide captioners. Currently, SMC has two students requiring captioning services.

 

 

RECOMMENDATION NO. 3               CONSULTANT CONTRACTS - COMMUNITY INVESTORS MEETING

 

It is recommended that the Board of Trustees approve a consultant contract with Richard Diaz, Dynamic Collaborative Resources, to  prepare material, organize and facilitate the Community Investors Meeting on February 29, 2000, for an amount not to exceed $350.

 

Funding Source:         District.

 

           Comment:        Community Investors is a collaborated effort between Santa Monica College, St. John's Hospital, RAND, SM/UCLA Hospital, SMMUSD, the City of Santa Monica, and various other community agencies to share resources and develop a comprehensive plan to promote the healthy physical, social and intellectual development of children.

 

 


 

BOARD OF TRUSTEES

 

Santa  Monica Community College District

Action

 

February 7, 2000

 

CONSENT AGENDA: ACADEMIC AND STUDENT AFFAIRS

 

RECOMMENDATION NO. 4               COMMUNITY SERVICES/EXTENSION-SUMMER 2000 DAY

                                                            CAMP PROGRAM

 

It is recommended that the Board of Trustees approve a contract with Earth Jam Summer Day Camp Program for the Santa Monica College Community Services and Extension program for the period of February, 2000 through December, 2000, in the amount of  $2409.09 per month.

 

Funding Source:         Fees from camp participants.

 

         Comment:          Earth Jam will provide consulting services to organize, market, implement and supervise "Fun Under the Sun" day camp for Summer 2000.  This will include programming, coordinating and implementing daily camp schedule, field trips, environmental education and special events for each of the four 2-week sessions as well as supervising all camp staff and day-to-day operations of the camp.  The camp will be held June 19, 2000 - August 11, 2000 at John Adams Middle School.

 


 

BOARD OF TRUSTEES

 

Santa  Monica Community College District

Action

 

February 7, 2000

 

CONSENT AGENDA: ACADEMIC AND STUDENT AFFAIRS

 

RECOMMENDATION NO. 5               COURSE APPROVAL

 

It is recommended that the Board of Trustees approve the following courses:

 

Anthropology 35S: Archaeological Field Techniques

Architecture 10A: Architectural Design I

Architecture 10B: Design Communication I

Architecture 11A: Architectural Design II

Architecture 70: Architectural Portfolio Development

Biology 46C: Natural History & Marine Biology-Galapagos Islands

Biology 46D: Conservation Biology in Southwest China

Business 28: Integrated Marketing Communications

Business 55: Southern California's International Connections

Child Development 51: The Reggio Approach

CIS 52: Web Page Design with FrontPage 2000

CIS 54: Web Page Development and Scripting

Dance 55C: Modern Dance Staging Techniques

Economics 55: So. California's International Connections

Economics 80: Overview of the Global Economy

ET 34: Web Animation Using Flash

ET 61: The History of Animation

ET 72: Career Exploration—Animation and Interactive Media

Geography 23: Intermediate Geography Information Systems

Geology 5: Earth History

Geology 35W: Field Studies—East Mojave

History 30: History and Literature of Contemporary Africa

Journalism 22: Photography for Publication

Library 10: A – Z: Information Sources: Selected Disciplines

Nursing 16: Physical Assessment

 

            Comment:       All of the above courses have been approved by the academic departments, the Academic Senate, the Joint Curriculum Committee, and all appropriate administrators. It is a state law that the Board of Trustees must approve all courses no matter what internal process is used for course approval.  This list represents courses in the 1999-2000 academic year that went through the aforementioned approval process and is now being presented to the Board of Trustees for final approval.


 

BOARD OF TRUSTEES

 

Santa Monica Community College District

ACTION

 

February 7, 2000

 

CONSENT AGENDA: HUMAN RESOURCES

 

RECOMMENDATION NO. 6               ACADEMIC PERSONNEL

 

It is recommended that the following actions be approved for academic personnel.  All personnel will be properly elected in accordance with district policies, salary schedules, and appropriate account numbers.

 

ELECTIONS                                                                                                         EFFECTIVE DATE

 

ADMINISTRATIVE

McPhail, Fabienne                  Project Manager, Community Services              02/08/00 " 06/30/00

                                                Learning Program

 

Simmons, Brenda                   From:  Associate Dean, Admissions/Records                     02/14/00

                                                To:  Dean, Enrollment Services

CONTRACT

Celestial, Claudia                    Instructor, Disabled Students                                               02/14/00

                                                (High Tech Center)

HOURLY

(List on file in the Human Resources - Academic)

 

LEAVES OF ABSENCE

 

CHILD CARE LEAVE - EXTENDED

Dworsky, Amy                         Counselor                                                            03/15/00 " 06/13/00

 

MEDICAL LEAVE - DIFFERENTIAL PAY

Vaughan, Leslie                      Instructor, Social Science                                   02/14/00 " 06/13/00

 


 

            BOARD OF TRUSTEES

 

Santa Monica Community College District

ACTION

 

February 7, 2000

 

CONSENT AGENDA: HUMAN RESOURCES

 

RECOMMENDATION NO. 7               CLASSIFIED PERSONNEL  

                                                            ESTABLISH/ABOLISH POSITIONS

 

It is recommended that the Board of Trustees establish/abolish the following positions in accordance with District policies and salary schedules.

                       

                                                                                                                             EFFECTIVE DATE

 

ABOLISH:                    Department Secretary II                                                                    01/25/00

                                    Workforce & Economic Development

                                    Comment:       Position Vacant

 

ESTABLISH:               Administrative Asst I (1 position)                                     02/08/00 “ 09/30/04

                                    Planning & Development, 40 hrs, 12 mos

                                    Comment:       Funded with Title III grant.

 


 

BOARD OF TRUSTEES

 

Santa Monica Community College District

ACTION

 

February 7, 2000

 

CONSENT AGENDA: HUMAN RESOURCES

 

RECOMMENDATION NO. 8               CLASSIFIED PERSONNEL – REGULAR

 

It is recommended that the following classified employee(s) be approved for employment (Merit System) into authorized positions.  All personnel assigned will be elected in accordance with District policies and salary schedules.

 

PROBATIONARY                                                                                                 EFFECTIVE DATE

Abdullah, Abbas, Custodian NS-2, Operations                                                                    02/01/00

Gabel, Lynda, Fin Aid Asst Director, Financial Aid                                                               01/06/00

Lemke, Connie, Admiss/Records Clk I, Admissions                                                           02/01/00

Young, Cheryl, Admin Asst I, HPER                                                                                     01/26/00

 

REINSTATEMENT

Romano, Jere, Comm College Police Officer, College Police                                            01/21/00

 

PROMOTIONS

Green, Patricia                                                                                                                      01/24/00

Fr:        Dept Secretary II, Wkforce & Econ Development, 12 mos, 40 hrs

To:       Administrative Asst I, Wkforce & Econ Development, 12 mos, 40 hrs

 

Frazier, Jeffrey                                                                                                                      01/18/00

Fr:        Lead Custodian, Operations, 12 mos, 40 hrs

To:       Custodial Operation Supr (mgmt), Operations, 12 mos, 40 hrs

 

Nguyen, Sylvia                                                                                                                      01/06/00

Fr:        Intl Student Ctr Assistant, Intl Student Ctr, 12 mos, 40 hrs

To:       Admissions/Records Coordinator, Inst Student Ctr, 12 mos, 40 hrs

 

PERMANENT EMPLOYEE WITH TEMPORARY ASSIGNMENT

Virgen, Juan, Reg/Info Clerk, Admissions/Records                                              01/03/00 “ 02/4/00

 

WORKING OUT OF CLASSIFICATION

Engfer, Mark (ext)                                                                                                12/23/99 ‘’ 02/18/00

Fr:        Telecommunications Tech II, Telecomm, 12 mos, 40 hrs

To:       Acting Telecommunications Supervisor, Telecomm, 12 mos, 40 hrs

 

WORKING OUT OF CLASSIFICATION (Additional responsibilities)

Davis, Sandra, Purchasing Asst, Purchasing                              +5%               12/06/99 “ 12/22/99

Johnson, Joyce, Dept Secretary II, Human Resources               +5%               01/03/00 “ 03/17/00

Ornelas, Louie, CC Police Officer, College Police                       +5%               02/01/00 “ 04/30/00

 

STIPEND

Osterhout, Roy, Parking Sec Officer, College Police                  +$25/mo        01/10/00 “ 06/30/00

 


LEAVES OF ABSENCE WITH PAY

(Verified paid leave in accordance with District & Education Code provisions)

 

REDUCTION IN HOURS/TEMPORARY

Thomas, Martha, Accomp-Dance, Music (reduce 4 hrs/wk)                              01/03/00 “ 02/10/00

 

MEDICAL/WITH PAY

Andrews, Noel, Bkstore Mgr, Bookstore (ext)                                                     01/03/00 “ 01/04/00

Cummings, Kurtis, Custodian, Operations                                                         12/06/99 “ 12/13/99

Ha, Kham, Lab Tech-Phy Sciences, Phy Sciences                                           12/06/99 “ 12/22/99

Hill, Edee, Buyer, Purchasing                                                                              11/29/99 “ 12/03/99

Lawrence, David, Comp Lab Instr Spec, Instr Comp                                         01/03/00 “ 04/07/00

Martin, Sunny, Personnel Mgr, Personnel Commission                                     01/03/00 “ 01/31/00

Nelson, Sawyer, Bkstore Oper Asst, Bkstore (reduce 4 hrs/day)(ext)               12/01/99 “ 12/16/99

           

SEPARATIONS

 

RESIGNATION

Berman, Joshua, Internet/Volunteer Coordinator, KCRW                                                   02/01/00

 

The Board hereby accepts immediately the resignation/retirement of the above listed personnel to be effective as indicated.

 

 


 


BOARD OF TRUSTEES

 

Santa Monica Community College District

ACTION

 

February 7, 2000

 

CONSENT AGENDA: HUMAN RESOURCES

 

RECOMMENDATION NO. 9               CLASSIFIED PERSONNEL – TEMPORARY

 

It is recommended that the following classified employee(s) be approved for temporary employment (Merit System). All personnel assigned will be elected in accordance with District policies and salary schedules.

                                                                                                                          EFFECTIVE DATE

PROVISIONAL (assignment not to exceed 90 working days)

Anderson, Jane, Department Secretary I, Library (ext)                                       02/01/00 “ 02/29/00

Biamonte, Christina, Interp for Hearing Impaired, Disabled Stu Ctr.                  01/03/00 “ 02/11/00

Burke, Madeline, Dance Production Tech., Dance (ext.)                                    11/01/99 “ 01/31/00

Glazer, Brooke, Interp for Hearing Impaired, Disabled Stu Ctr.                          01/03/00 “ 02/11/00

Kessler, Jeffrey, Skilled Maintenance Worker, Maintenance (ext)                      01/03/00 “ 02/29/00

Matsumoto-Trejo, Sharon, Clerical Assistant I, Science LRC (ext)                    01/03/00 “ 01/28/00

Merchant, Erin, Interp for Hearing Impaired, Disabled Stu Ctr.                           01/03/00 “ 02/11/00

Rogers, Cheryl, Clerical Assistant I, Science LRC, (ext)                                   01/03/00 “ 01/28/00

 

SUBSTITUTE

Davis, Linda, Department Secretary II, Personnel Commission                        01/04/00 “ 03/31/00

 

CASUAL (assignment not to exceed 15 hrs/wk, 15 days/month)

Berent, Richard, Accompanist-Voice, Community Services                              01/08/00 “ 06/30/00

Boakye, Stephen, Counseling Aide, Student Life                                                01/03/00 “ 06/30/00

De la Torre, Jairo, Counseling Aide, Office of Schl Rlts.                                    01/03/00 “ 06/30/00

Ellison, Monti, Accompanist-Dance, Dance                                                        01/03/00 “ 02/10/00

Gonzalez, Antonio, Counseling Aide, Latino Center                                           01/12/00 “ 02/10/00

Gonzalez, Antonio, Counseling Aide, Latino Center                                           02/14/00 “ 06/13/00

Helton, David, Counseling Aide, Office of Schl Relations                                   01/03/00 “ 06/30/00

Kim, Esther, Office Aide, Student Life                                                                 01/19/00 “ 06/30/00

Levy, Charles, Vocational Instr. Assistant, Cosmetology                                   01/07/00 “ 06/30/00

Lopez, Jonathan, Counseling Aide, Office of Schl Relations                              01/03/00 “ 06/30/00

Perez, John, Community Outreach Aide, Office of Schl Relations                    01/03/00 “ 06/30/00

Ryabushkin, Mikhail, Office Aide, Academic Computing                                    01/19/00 “ 06/30/00

Serratos, Monica, Counseling Aide, Student Life                                                01/03/00 “ 06/30/00

Smaznevich, Yelena, Counseling Aide, Office of Schl Rlts                                01/03/00 “ 06/30/00

Wilson, Jayme, Counseling Aide, Office of Schl Rlts.                                        01/03/00 “ 06/30/00

 

TEMPORARY (Limited Term: assignment not to exceed 120 working days/fiscal year)

Baker, Stephen, Bookstore Clerk/Cashier, Bookstore                                        01/24/00 “ 06/30/00

Bishop, Karen, Registration/Info Clerk, Community Services                            01/03/00 “ 01/19/00

Boustani, Ramin, Instructional Assistant-Math, Mathematics                             01/18/00 “ 03/15/00

Cervantes, Margaret, Registration/Info Clerk, Office of Schl Rlts.                      01/18/00 “ 06/30/00

Giraldo, Alex, Registration/Info Clerk, Admissions & Records                           01/20/00 “ 06/30/00

Gonzales, Lori, Interp for Hearing Impaired, Disabled Stu Ctr.                           01/03/00 “ 02/11/00

Greene, Elizabeth, Interp for Hearing Impaired, Disabled Stu Ctr.                     01/03/00 “ 02/11/00


TEMPORARY (continued)

Khorsandravan, Shahryar, Instr. Assistant-Math, Mathematics (ext)                 02/14/00 “ 02/29/00

Malone, La Donna, Department Secretary II, ClWorks/Bus. & Ind.                    01/03/00 “ 02/18/00

Neidorf, Helena, Instr. Assistant-English, Latino Center                                     02/14/00 “ 06/13/00

Porter, Orin, Counseling Aide, Matriculation                                                       01/20/00 “ 06/30/00

Redd-Walker, Beverly, Department Secretary I, Madison Site (ext)                   01/03/00 “ 01/10/00

Tjahja, Fransiska, Interp for Hearing Impaired, Disabled Stu Ctr.                       01/03/00 “ 02/11/00

Triggs, Mary, Department Secretary I, Academic Senate (ext)                          01/03/00 “ 06/30/00


 



BOARD OF TRUSTEES

 

Santa Monica Community College District

ACTION

 

February 7, 2000

 

RECOMMENDATION NO. 10             CLASSIFIED PERSONNEL - NON MERIT

 

It is recommended that the following non-merit employee(s) be approved for temporary employment.  All personnel assigned will be elected on a temporary basis to be used as needed in accordance with District policies and salary schedules.

 

ELECTIONS

 

STUDENT EMPLOYEES                                                                                          

College Student Assistant                                                                          64                                   

$6.19/hr

 

Tutorial Aide                                                                                                  1

$10.50/hr

 

FEDERAL/STATE FUNDED STUDENT EMPLOYEES

College Work-Study Student Assistant                                                      11                                   

$6.19/hr

 

PROFESSIONAL EXPERTS

Art Model                                                                                                       3                                   

$14.00/hr

 

Community Services Specialist I                                                                  2

$27.40/hr

 

Community Services Specialist II                                                                 1                                   

$38.00/hr

 

VOLUNTEERS                                                                                             2                                   

 

List(s) available in the Human Resources Office and attached to permanent minutes.      

 


 

BOARD OF TRUSTEES

 

Santa  Monica Community College District

Action

 

February 7, 2000

 

CONSENT AGENDA: BUSINESS AND ADMINISTRATION

 

RECOMMENDATION NO. 11             KCRW CONSULTANT

 

It is recommended that the Board of Trustees authorize amendments to following KCRW consultant agreements for the period of July 1, 1999 through June 30, 2000. 

 

WILL LEWIS ASSOCIATES:  Consulting services for KCRW in relation to station fundraising campaigns, direct mail membership and programming development, audience research analysis, writing grant proposals, and additional broadcasting program award applications.  Payable at $5,000 per month for the period of July 1, 1999 through January 31, 2000, $6,000 per month for the period of February 1 through June 30, 2000 for an amended total not to exceed $65,000.

 

SANDEP RAHI dba BURNING BOX:  For design/artwork services as needed.  Payable upon projects’ completion and invoicing, for an amended total not to exceed $15,000.

 

GARTH WILSON dba RAW MATERIAL DESIGN: For design/artwork services as needed.  Payable upon projects' completion and invoicing, for an amended total not to exceed $9,500.

 

Funding Source:         KCRW donations

 

Comment:       KCRW raises all operating and capital expenses of the station

 

 

RECOMMENDATION NO. 12             KCRW:  ACCEPTANCE OF DONATION

 

It is recommended that the Board of Trustees accept, on behalf of KCRW, a donation from KCRW Foundation, Inc. of furniture and broadcasting equipment.

 

Comment:       Furniture and broadcasting equipment was purchased by KCRW Foundation, Inc. for the 1992 remodel of KCRW studios.

 

 


 

BOARD OF TRUSTEES

 

Santa  Monica Community College District

Action

 

February 7, 2000

 

CONSENT AGENDA: BUSINESS AND ADMINISTRATION

 

RECOMMENDATION NO. 13             CONSULTANT AGREEMENT - ACCOUNTING SOFTWARE

 

It is recommended that the Board of Trustees authorize the District to extend the term of the agreement with MICHAEL GOLUB CONSULTING through June 30, 2000, for a fee not to exceed $20,000.  This agreement provides for installation, training and support services for the MIP DOS Fund Accounting software.

 

Funding Source:         Auxiliary Fund

 

Comment:       The MIP DOS  Fund Accounting software is the system used by the Auxiliary Business Office.  The training and software conversion has not been completed.  There is no change in fee required by this time extension.

 

 

RECOMMENDATION NO. 14             CONSULTANT AGREEMENT - ADVERTISING

 

It is recommended that the Board of Trustees authorize an agreement with UCLA DAILY BRUIN  to sell classified line advertising to be published in the SMC CORSAIR for the period ending June 30, 2000.  The DAILY BRUIN will receive 60% of the revenue for the sale of classified ads.

 

Funding Source:         Advertising Revenue

 

         Comment:          This agreement establishes separate contracts for classified ads and business ads.  Business ads will continue to be obtained through the agreement with CYNTHIA R. BROWN.  The DAILY BRUIN will provide all sales staff, sales entry and audit and production of the classified section for the CORSAIR.

 

 


 

BOARD OF TRUSTEES

 

Santa  Monica Community College District

Action

 

February 7, 2000

 

CONSENT AGENDA: BUSINESS AND ADMINISTRATION

 

RECOMMENDATION NO. 15             CLAIM FOR DAMAGES

 

It is recommended that the Board of Trustees reject the claim filed on January 10, 2000 by Gregory B. Byberg for his client Ira C. Feldman for an unknown amount and refer the claim to the District’s claims management firm.

 

Comment:       Mr. Byberg claims that the District failed to repair and maintain  pavement next to the curb on the south side of the Technology building and alleges that a separation and buckling of the pavement caused his client to fall and injure his foot.

 

 

RECOMMENDATION NO. 16             DECLARATION AND DONATION OF SURPLUS PROPERTY

 

It is recommended that the Board of Trustees declare the following computer equipment as surplus and authorize the District to donate the equipment to the Santa Monica High School of the Santa Monica/Malibu Unified School District as a goodwill gesture.

 

40 Hewlett Packard Vectra N2 4/66 computer units including cpu, monitor, keyboard and mouse

 

Comment:       The above items were replaced in the Business Department tutoring lab.   Santa Monica High School can use these units in its computer/ electronics lab.

 

 

 

 

 


 

BOARD OF TRUSTEES

 

Santa  Monica Community College District

Action

 

February 7, 2000

 

CONSENT AGENDA: BUSINESS AND ADMINISTRATION

 

RECOMMENDATION NO. 17-A                     FACILITIES:  AWARD OF BID, MADISON ART GALLERY

 

It is recommended that the Board of Trustees award the bid for the MADISON ART GALLERY project to the lowest responsive bidder.

 

                                                (to be presented at the meeting) 

 

Funding Source:         District/Madison Remodel

 

            Comment:      

 

 

RECOMMENDATION NO. 17-B                     FACILITIES:  AWARD OF BID,

                                                            2714 PICO BLVD. REMODEL, PHASE I

 

It is recommended that the Board of Trustees award the bid for the 2714 PICO REMODEL, PHASE I project to the lowest responsive bidder.

 

 

                        BEGL Contruction Co., Inc.                                     $888,800

                        Trimax Construction Corp.                                      $938,000

                        Keith KC. Lee, Inc.                                                   $949,000

                        New Midland                                                          $1,047,000

                        J P Ingram                                                             $1,200,000

                        D L Kaufmann                                                       $1,241,023

                        Pacific Gold Coast Construction, Inc.                  $1,275,000

                        Driver Eddy                                                           $1,340,000

                        AFCO                                                                    $1,350,000

 

Funding Source: 1999 COP                                                                          

 

Comment:       This project provides the replacement of the HVA/C system, ADA access at the standards required for higher education, electrical upgrade for the building and offices for HRS, Personnel Commission, and Planning and Development.

 

 

 

 

 


 

BOARD OF TRUSTEES

 

Santa  Monica Community College District

Action

 

February 7, 2000

 

CONSENT AGENDA: BUSINESS AND ADMINISTRATION

 

RECOMMENDATION NO. 17-C                     FACILITIES:  INTERIOR EARTHQUAKE REPAIRS, MEDIA

CENTER–CHANGE ORDER NO. 1

 

It is recommended that the Board of Trustees approve Change Order No. 1 for the INTERIOR EARTHQUAKE REPAIRS, MEDIA CENTER project with AFCO CONSTRUCTION CO.

 

                                    Original Contract Amount                   $522,938

                                    Change Order No. 1                               73,414

                                    Revised Contract Amount                  $596,352

 

Funding Source:         FEMA

 

Comment:       This change order provides for revisions required due to site conditions as follows:  revise installation of exterior data conduits, revise installation of interior acoustic panels, revised ceiling and lighting in Room 114, revise restroom layout, revise waste line coupling connections, revise size of mechanical ducts and remove and replace 12" thick concrete fire lane for fire sprinkler installation.  Change order also provides for owner requested installation of additional ceiling access panels, revise type of electrical and data raceway for Rooms 111 and 114, and revised HVA/C equipment in Rooms 108 and 111.  Change Order also provides for new battery powered emergency lighting in lieu of specified generator-powered lights, required because existing emergency panel lacked expandability. This change order also extends the contract term for an additional 138 consecutive calendar days.

 

 

RECOMMENDATION NO. 17-D       FACILITIES:  INTERIOR EARTHQUAKE REPAIRS, MEDIA CENTER– REDUCTION OF RETENTION

 

It is recommended that the Board of Trustees authorize the District to reduce the contract retention from 10% to 5% on the Interior Earthquake Repairs, Media Center project with AFCO CONSTRUCTION CO.

 

Funding Source:         FEMA

 

Comment:                   The District has taken occupancy of the Media Center and the contractor is making required progress toward completion of punch list items.

 


 

BOARD OF TRUSTEES

 

Santa  Monica Community College District

Action

 

February 7, 2000

 

CONSENT AGENDA: BUSINESS AND ADMINISTRATION

 

 

RECOMMENDATION NO. 17-E         FACILITIES:  ARCHITECTURAL SERVICES, RELOCATION OF ART FUNCTIONS TO AIRPORT AND ADA COMPLIANCE FOR AIRPORT RESTROOMS

 

 

It is recommended that the Board of Trustees authorize the District to enter into an agreement with PUGH AND SCARPA for architectural services associated with the Relocation of Art Functions, including ceramics, glassblowing and sculpture, to the Airport Site and ADA Compliance for Airport Restrooms project, for  a fee of $85,000 plus reimbursable expenses; fee to be adjusted to 10 percent of the actual construction costs.

 

Funding Source:         FEMA

 

Comment:       The relocation of art functions is a phased project involving both the main campus and the airport site, requiring a high degree of coordination.

 

 

RECOMMENDATION NO. 17-F         FACILITIES:  CONSTRUCTION COST PLANNING SERVICES, EXTENSION TO PARKING STRUCTURE C

 

It is recommended that the Board of Trustees authorize the District to enter into an agreement with DAVID LANGDON ADAMSON for construction cost planning services associated with the Extension to Parking Structure C project for an amount not to exceed $14,000 plus reimbursable expenses.

 

Funding Source:         FEMA/District/COP for Parking

 

Comment:       This agreement provides for professional cost estimating so that value engineering will be an option to control the construction costs during planning.

 

 


 

BOARD OF TRUSTEES

 

Santa  Monica Community College District

Action

 

February 7, 2000

 

CONSENT AGENDA: BUSINESS AND ADMINISTRATION

 

RECOMMENDATION NO. 17-G                     FACILITIES:  FIVE-YEAR CONSTRUCTION PLAN 2001-2005

 

It is recommended that the Board of Trustees approve the filing of the Preliminary Five Year Construction Plan, 2001-2005, with the State Chancellor’s Office and requesting of state funding for the 2001-02 projects.  The Project Priority Schedule is attached.

 

            Indicated on the Schedule of Funds

(A)       Land Acquisition

(P)       Preliminary Plans

(W)      Working Drawings

(C)       Construction

(E)       Equipment

 

Proposed Funding Sources:

S          State

D         District

F          FEMA

 

Santa Monica College is also submitting Initial Planning Proposals (IPP) for three (3) proposed future projects, to be reviewed and considered by the Chancellor’s Office for funding in FY 2002-2003:

 

1)   IPP for Earthquake Replacement Liberal Arts Building, requesting State funding for (C) in FY 2002/2003

2)   IPP for Allied Health Facility, requesting State funding for (C) in FY 2002-2003

3)   IPP for New Student Services/Administration Building, requesting State funding for (P)(W) in FY 2002/2003  

 

Comment:       The priority categories are established by the State Chancellor’s Office and the District identifies the projects that fit into these categories.  This Five-Year Construction Plan has been integrated with the recommendations of the campus Master Plan.  


 

BOARD OF TRUSTEES

 

Santa  Monica Community College District

Action

 

February 7, 2000

 

CONSENT AGENDA: BUSINESS AND ADMINISTRATION

 

RECOMMENDATION NO. 18             COMMERCIAL WARRANT REGISTER

 

It is recommended that the Board of Trustees approve the Commercial Warrant register for the following period:

 

            December 1 – December 31, 1999    4173 – 4190                $3,513,209.93

                       

Comment:       The detailed commercial warrant documents are on file in the Accounting Department.

 

 

RECOMMENDATION NO. 19             PAYROLL WARRANT REGISTER

 

It is recommended that the Board of Trustees approve the Payroll Warrant register for the following period:

 

            December  1 – December 31, 1999   C1E- C – C2F-N         $5,650,137.31

 

Comment:       The detailed payroll register documents are on file in the Accounting Department.

 

 

RECOMMENDATION NO. 20             PAYMENTS FROM AUXILIARY OPERATIONS

 

It is recommended that the following Auxiliary Operations payments be ratified.  Payments are authorized upon delivery and acceptance of the items ordered, or performance of the service.  All payments are made in accordance with Education Code requirements and allocated to approved budgets.

 

            December 1 - December 31, 1999    69822 - 70111 $613,472                                                        

Comment:       The detailed Auxiliary payment documents are on file in the Auxiliary Operations Office.

 

 

 

RECOMMENDATION NO. 21             DIRECT PAYMENTS

 

It is recommended that the following direct payments be ratified.  Payments are authorized upon delivery and acceptance of the items ordered, or performance of the service. All payments are made in accordance with Education Code requirements and allocated to approved budgets.  List on file in Business Office.

 

January 1 – January 31, 2000 D31715 – D31992                   $21,111.55

                       

 


 

BOARD OF TRUSTEES

 

Santa  Monica Community College District

Action

 

February 7, 2000

 

CONSENT AGENDA: BUSINESS AND ADMINISTRATION

 

RECOMMENDATION NO. 22-A                     PURCHASING:  AWARD OF PURCHASE ORDERS

 

It is recommended that the following purchase orders be approved and payment be authorized upon delivery and acceptance of the items ordered.  All orders are placed in accordance with Education Code requirements and allocated to approved budgets.

 

            Purchase Orders - FY 99/2000                                              Total

            A)  P. O. 71669 – 71742                                                   333,558.27           

            B)  Telephone Orders                                                         54,358.46                       

C)  Change Orders                                                           115,102.65           

D)  Auxiliary Orders                                                            22,909.51           

E)  Auxiliary Change Orders                                               10,724.48           

                                                                                                                                                           

Comment:       Lists are part of records on file in Purchasing Department

 

RECOMMENDATION NO. 22-B         PURCHASING:  AWARD OF BID FOR EDUCATIONAL INTEGRATED MULTIMEDIA AND SOFTWARE SYSTEM

 

It is recommended that the Board of Trustees award bid 99000-B5 for twelve Educational Integrated Multimedia and Software System multimedia carts to the lowest responsive bidder as follows:

 

Tegrity, Inc.                   $151,785

 

Funding Source:         Telecommunication & Technology Infrastructure Program Grant & Instructional Equipment Grant

 

Comment:       Bids were solicited for this specialized equipment through newspaper advertisements and a mailing.  Only one bid was received. 

 

RECOMMENDATION NO. 22-C         PURCHASING:  AWARD OF BID FOR PHOTOGRAPHY EQUIPMENT

 

It is recommended that the Board of Trustees award bid 99000-B6 for Photography Equipment to the lowest responsive bidder as follows:

 

                                    CALUMET PHOTOGRAPHIC             $154,125.32 

 

Funding Source:         FEMA/District

 

Comment:       This photography equipment will be used in the instructional program. Bids were solicited through newspaper advertisements and a mailing.


BOARD OF TRUSTEES

 

Santa  Monica Community College District

Action

February 7, 2000

 

MAJOR ITEMS OF BUSINESS

 

 

RECOMMENDATION NO. 23             PERSONNEL COMMISSIONER SELECTION COMMITTEE

 

It is recommended that the Board of trustees authorize the Superintendent/President to form a Personnel Commissioner Selection Committee.  The committee will recommend to the Board of Trustees at least two qualified candidates through the Superintendent/President for the Board to select a nominee to serve on the Personnel Commission, for a term that began December 1, 1999.  The committee will be composed of:

 

1.         A Board of Trustees representative

2.         A Personnel Commission representative

3.         A CSEA classified employee representative

4.         A Classified Senate representative

5.         A community representative (General Advisory Board)

6.         A management representative

 

Comment:       Personnel Commissioner Allan Paul Shatkin tendered his resignation from the Personnel Commission effective January 10, 2000. Therefore, it is necessary to follow the process for appointment of a Personnel Commissioner.

 

The Superintendent/President will select the members of the Selection Committee.  CSEA and the Classified Senate will submit a list of recommended names to the Superintended/President from which she will select a representative. The Vice President of Human Resources will coordinate the recruitment and selection procedures and serve as a member of the Personnel Commissioner screening committee.  The entire process, including at least one month for recruitment, will take approximately four months to complete.

 

The screening committee will review all applications, review the candidate questions prior to the actual interview, interview a selected group of applicants, and recommend at least two candidates to the Board of Trustees.

 

MOTION MADE BY:

SECONDED BY:

STUDENT ADVISORY:

AYES:

NOES:


 

BOARD OF TRUSTEES

 

Santa  Monica Community College District

Information

 

February 7, 2000

 

INFORMATION ITEM  1999-2000 QUARTERLY BUDGET REPORT

 

GENERAL FUND BUDGET SUMMARY

(AS OF DECEMBER 31, 1999)

 

                        Beginning Balance                                            $    4,498,714           

                        Income                                                                  95,668,338           

                        Total Funds Available                                        $100,167,052           

 

                        Less:  Expenses & Transfers                               96,397,440           

 

                        Ending Balance                                                  $   3,769,612           

 

Comment:       A complete set of financial statements for all funds along with the quarterly 311Q report required by the Chancellor's Office are provided to the Board of Trustees on a quarterly basis..  The second quarter report reflects the Fall activities of the College and the recent salary adjustments are reflected in the projections in the General Fund.  The District is in the process of reviewing General Fund expenditures in order to increase the reserves to the required 5% level.

 

 


 

BOARD OF TRUSTEES

 

Santa  Monica Community College District

Information

 

February 7, 2000

 

INFORMATION ITEM  REVIEW OF DISTRICT INVESTMENTS

 

The attached statement shows the status of District investments as of December 31, 1999 and is presented for Board review.  The report provides information required by California Government Code §53646.  The investment portfolio is in compliance with District investment policy and will allow the District Trust Fund to meet expenditure requirements for the next six months.  All investments are in government securities and high investment grade bonds and notes.

 

 


BOARD OF TRUSTEES

 

Santa  Monica Community College District

Adjournment

 

February 7, 2000

 

ADJOURNMENT

 

 

The next regular meeting of the Santa Monica Community College District Board of Trustees will be Monday, March 6, 2000 at 7 p.m. (5:30 p.m. if there is a closed session) in the Santa Monica College Board Room and Conference Center, Business Building Room 117, 1900 Pico Boulevard, Santa Monica, California.