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Santa
Monica Community College District
Board
of Trustees
Regular
Meeting
Monday,
February 7, 2000
Santa Monica
College
1900 Pico Boulevard
Santa Monica,
California
6:00 p.m. - Closed
Session
Business Building
Room 111
7:00 p.m. - Public
Meeting
Board Room
Business Building
Room 117
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Public Participation
Addressing the Board of Trustees
Members of the public may address the Board of Trustees by
oral presentation concerning any subject that lies within the jurisdiction
of the Board of Trustees provided the requirements and procedures
herein set forth are observed:
1. Individuals
wishing to speak to the Board at a Board of Trustees meeting during Public
Comments or regarding item(s) on the agenda must complete an information card
with name, address, name of organization (if applicable) and the topic or item
on which comment is to be made.
Five minutes is
allotted to each speaker per topic. If
there are more than four speakers on any topic or item, the Board reserves the
option of limiting the time for each speaker.
A speakers time may not be transferred to another speaker.
General Public Comments and Consent Agenda
The
card to speak during Public Comments or on a Consent Agenda item must be
submitted to the recording secretary at the meeting before the Board reaches the
Public Comments section in the agenda.
Five
minutes is allotted to each speaker per topic for general public comments or
per item in the Consent Agenda. The speaker must adhere to the topic.
Individuals wishing to speak during Public Comments or on a specific item on
the Consent Agenda will be called upon during Public Comments.
The
card to speak during Major Items of Business must be submitted to the recording
secretary at the meeting before the Board reaches that specific item
in the Major Items of Business in the agenda.
Five minutes is allotted to each speaker
per item in Major Items of Business. The speaker must adhere to the topic.
Individuals wishing to speak on a specific item in Major Items of Business will
be called upon at the time that the Board reaches that item in the agenda.
2. No uncivil or
disorderly conduct shall be permitted at any Board of Trustees meeting.
Persistence in displaying such conduct shall be grounds for summary termination
and/or removal of the person from the meeting by the Chair.
3. No oral
presentation shall include charges or complaints against any employee of the
District, regardless of whether or not the employee is identified in the
presentation by name or by another reference which tends to identify the
individual. Charges or complaints
against employees shall be submitted to the Board of Trustees under provisions
of Board Policy Section 9421. Any
employee against whom charges or complaints are to be made must be given 24
hours advanced notice and may request any such charges or complaints are heard
in closed session.
4. Exceptions: This policy does not apply to individuals
who address the Board at the invitation or request of the Board or the
Superintendent.
No action may be taken on items of business not appearing on
the agenda
Reference: Board Policy
Section 8231
Education
Code Section 72121.5
Government
Code Sections 54954.2, 54954.3, 54957.9
A g e n d a
A
meeting of the Board of Trustees of the Santa Monica Community College District
is scheduled to be held in the Santa Monica College Board Room and Conference
Center, Business Building Room 117, 1900 Pico Boulevard, Santa Monica,
California, on Monday, February 7, 2000.
6:00 p.m. Closed Session
7:00 p.m. Public Meeting
The
agenda includes the following items:
(Items for action - recommendations - are listed numerically; items for
information are listed alphabetically).
I. ORGANIZATIONAL FUNCTIONS Page No.
A Call to Order 1
B Roll Call
II. CLOSED SESSION (Scheduled for 5:30 p.m.)
Personnel, pursuant to
Government Code Section 54957
III. ORGANIZATIONAL FUNCTIONS (Continued)
C Pledge of Allegiance 1
#1 Approval of Minutes: January
7-8, 2000 (Retreat)
January
10, 2000 (Regular Meeting) 2
January
31, 2000 (Special Meeting)
IV. SUPERINTENDENT'S REPORT
V. ACADEMIC SENATE REPORT
VI. CLASSIFIED SENATE REPORT
VII. COMMUNICATIONS OR PUBLIC COMMENTS
VIII. BOARD REPORT AND COMMENTS
IX. CONSENT AGENDA (All items
considered in one motion unless
pulled
for discussion later in the meeting)
Academic and Students Affairs
#2 Contract
with Total Recall Realtime Captioning 4
#3 Consultant
Contracts Community Investors Meeting 4
#4 Community
Services/Extension-Summer 2000 Day Camp Program 5
#5 Course
Approval 6
Human
Resources Page
No.
#6 Academic
Personnel 7
#7 Classified
Personnel - Establish/Abolish Positions 8
#8 Classified
Personnel - Regular 9
#9 Classified
Personnel - Temporary 11
#10 Classified
Personnel - Non Merit 13
Business and Administration
#11 KCRW
Consultant 14
#12 KCRW: Acceptance of Donation 14
#13 Consultant
Agreement Accounting Software 15
#14 Consultant
Agreement Advertising 15
#15 Claim
for Damages 16
#16 Declaration
and Donation of Surplus Property 16
#17-A Facilities: Award of
Bid, Madison Art Gallery 17
#17-B Facilities: Award of
Bid, 2714 Pico Blvd. Remodel, Phase I 17
#17-C Facilities: Interior
Earthquake Repairs, Media Center, Change Order No. 1 18
#17-D Facilities: Interior
Earthquake Repairs, Media Center, Reduction of Retention 18
#17-E Facilities: Architectural Services, Relocation of Art Functions to Airport 19
#17-F Facilities:
Construction Cost Planning Services, Extension to Parking
Structure C 19
#17-G Facilities: Five-Year
Construction Plan, 2001-2005 20
#18 Commercial
Warrant Register 22
#19 Payroll
Warrant Register 22
#20 Payments
from Auxiliary Operations 22
#21 Direct
Payments 22
#22-A Purchasing: Award of
Purchase Orders 23
#22-B Purchasing: Award of Bid
for Educational Integrated Multimedia and
Software System 23
#22-C Purchasing: Award of Bid
for Photography Equipment 23
X. CONSENT AGENDA Pulled Items
XI. MAJOR ITEMS OF BUSINESS
#23 Personnel
Commissioner Selection Committee 24
XII. INFORMATION - No
Action Required
E 1999-2000
Quarterly Budget Report 25
F Review
of District Investments
XIII. ADJOURNMENT: The
next regular meeting of the Santa Monica Community College District Board of
Trustees will be Monday, March 6, 2000 at 7 p.m. (5:30 p.m. if there is a
closed session) in the Santa Monica College Board Room and Conference Center,
Business Building Room 117, 1900 Pico Boulevard, Santa Monica, California.
I. ORGANIZATIONAL FUNCTIONS
A. CALL
TO ORDER 6:00 p.m.
B. ROLL
CALL
Dorothy
Ehrhart-Morrison, Chair
Annette Shamey,
Vice-Chair
Nancy Cattell
Carole Currey
Ilona Jo Katz
Patrick Nichelson
Herbert Roney
Pam Schuetz, Student
Trustee
II. CLOSED SESSION (6:00 p.m.)
·
Personnel, pursuant to Government Code Section 54947
III. ORGANIZATIONAL FUNCTIONS - PUBLIC
SESSION
C. PLEDGE OF ALLEGIANCE - Robert Adams, Vice-President of Student
Affairs
Organizational
Functions Page
1
ORGANIZATIONAL
FUNCTIONS
RECOMENDATION NO. 1 APPROVAL OF MINUTES
It is recommended
that the minutes from the following meetings of the Santa Monica Community
College District Board of Trustees be approved:
January
7-8, 2000 (Retreat)
January
10, 2000 (Regular Meeting)
January
31, 2000 (Special Meeting/Closed Session)
MOTION MADE
BY:
SECONDED BY:
STUDENT ADVISORY:
AYES:
NOES:
Organizational
Functions Page 2
CONSENT AGENDA
It is recommended
that the Consent Agenda, Recommendations #2#22 be approved.
Recommendations
pulled for separate action:
Action on Consent
Agenda
MOTION MADE
BY:
SECONDED BY:
STUDENT ADVISORY:
AYES:
NOES:
Consent
Agenda Page
3
CONSENT AGENDA: ACADEMIC AND STUDENT AFFAIRS
RECOMMENDATION NO. 2 CONTRACT WITH TOTAL RECALL
REALTIME CAPTIONING
It is recommended that the Board
of Trustees approve contract with Total Recall Realtime Captioning to provide
real-time captioning services to non-signing deaf students for the academic
year 19992000 for the amount of $47.00 per hour, not to exceed $18,000 per
year. A twenty-four (24) hour
cancellation notice is required; if less than 24 hour notice is given, the cost
is $52.00 per hour.
Funding Source: Disabled Student Center
Comment: Total
Recall will provide real-time captioning services to non-signing deaf students.
The District had previously contracted with CSUN Center on Deafness and Rapid
Text, but neither organization has been able to provide captioners. Currently,
SMC has two students requiring captioning services.
RECOMMENDATION NO. 3 CONSULTANT CONTRACTS -
COMMUNITY INVESTORS MEETING
It is
recommended that the Board of Trustees approve a consultant contract with
Richard Diaz, Dynamic Collaborative Resources, to prepare material, organize and facilitate the Community Investors
Meeting on February 29, 2000, for an amount not to exceed $350.
Funding
Source: District.
Comment: Community Investors is a collaborated
effort between Santa Monica College, St. John's Hospital, RAND, SM/UCLA
Hospital, SMMUSD, the City of Santa Monica, and various other community
agencies to share resources and develop a comprehensive plan to promote the
healthy physical, social and intellectual development of children.
CONSENT AGENDA: ACADEMIC AND STUDENT AFFAIRS
RECOMMENDATION NO. 4 COMMUNITY
SERVICES/EXTENSION-SUMMER 2000 DAY
CAMP
PROGRAM
It is recommended
that the Board of Trustees approve a contract with Earth Jam Summer Day Camp
Program for the Santa Monica College Community Services and Extension program
for the period of February, 2000 through December, 2000, in the amount of $2409.09 per month.
Funding Source: Fees from camp
participants.
Comment: Earth Jam will provide consulting services to organize,
market, implement and supervise "Fun Under the Sun" day camp for
Summer 2000. This will include
programming, coordinating and implementing daily camp schedule, field trips,
environmental education and special events for each of the four 2-week sessions
as well as supervising all camp staff and day-to-day operations of the
camp. The camp will be held June 19,
2000 - August 11, 2000 at John Adams Middle School.
CONSENT AGENDA: ACADEMIC AND STUDENT AFFAIRS
RECOMMENDATION NO. 5 COURSE APPROVAL
It is recommended
that the Board of Trustees approve the following courses:
Anthropology
35S: Archaeological Field Techniques
Architecture
10A: Architectural Design I
Architecture
10B: Design Communication I
Architecture
11A: Architectural Design II
Architecture
70: Architectural Portfolio Development
Biology
46C: Natural History & Marine Biology-Galapagos Islands
Biology
46D: Conservation Biology in Southwest China
Business
28: Integrated Marketing Communications
Business
55: Southern California's International Connections
Child
Development 51: The Reggio Approach
CIS
52: Web Page Design with FrontPage 2000
CIS
54: Web Page Development and Scripting
Dance
55C: Modern Dance Staging Techniques
Economics
55: So. California's International Connections
Economics 80: Overview of the Global Economy
ET
34: Web Animation Using Flash
ET
61: The History of Animation
ET
72: Career ExplorationAnimation and Interactive Media
Geography
23: Intermediate Geography Information Systems
Geology
5: Earth History
Geology
35W: Field StudiesEast Mojave
History
30: History and Literature of Contemporary Africa
Journalism
22: Photography for Publication
Library
10: A Z: Information Sources: Selected Disciplines
Nursing
16: Physical Assessment
Comment: All of the above courses have been
approved by the academic departments, the Academic Senate, the Joint Curriculum
Committee, and all appropriate administrators. It is a state law that the Board
of Trustees must approve all courses no matter what internal process is used
for course approval. This list
represents courses in the 1999-2000 academic year that went through the
aforementioned approval process and is now being presented to the Board of
Trustees for final approval.
BOARD
OF TRUSTEES
Santa Monica Community College
District
|
ACTION
February 7, 2000
|
CONSENT AGENDA: HUMAN
RESOURCES
RECOMMENDATION NO. 6 ACADEMIC PERSONNEL
It is recommended
that the following actions be approved for academic personnel. All personnel will be properly elected in
accordance with district policies, salary schedules, and appropriate account
numbers.
ELECTIONS EFFECTIVE DATE
ADMINISTRATIVE
McPhail, Fabienne Project Manager, Community
Services 02/08/00 "
06/30/00
Learning
Program
Simmons, Brenda From: Associate Dean, Admissions/Records 02/14/00
To: Dean, Enrollment Services
CONTRACT
Celestial, Claudia Instructor, Disabled
Students 02/14/00
(High
Tech Center)
HOURLY
(List on file in the Human Resources - Academic)
LEAVES OF ABSENCE
CHILD CARE LEAVE -
EXTENDED
Dworsky, Amy Counselor 03/15/00
" 06/13/00
MEDICAL LEAVE -
DIFFERENTIAL PAY
Vaughan, Leslie Instructor, Social Science 02/14/00
" 06/13/00
BOARD OF TRUSTEES
Santa Monica Community College
District
|
ACTION
February 7, 2000
|
CONSENT AGENDA: HUMAN RESOURCES
RECOMMENDATION NO. 7 CLASSIFIED
PERSONNEL
ESTABLISH/ABOLISH
POSITIONS
It is recommended that the Board of Trustees
establish/abolish the following positions in accordance with District policies
and salary schedules.
EFFECTIVE
DATE
ABOLISH: Department Secretary II 01/25/00
Workforce & Economic
Development
Comment: Position Vacant
ESTABLISH: Administrative Asst I (1
position) 02/08/00
09/30/04
Planning & Development, 40
hrs, 12 mos
Comment: Funded with Title III grant.
BOARD
OF TRUSTEES
Santa Monica Community College
District
|
ACTION
February 7, 2000
|
CONSENT AGENDA: HUMAN
RESOURCES
RECOMMENDATION NO. 8 CLASSIFIED PERSONNEL REGULAR
It is recommended that the
following classified employee(s) be approved for employment (Merit System) into
authorized positions. All personnel
assigned will be elected in accordance with District policies and salary
schedules.
PROBATIONARY EFFECTIVE
DATE
Abdullah, Abbas, Custodian NS-2, Operations 02/01/00
Gabel, Lynda, Fin Aid Asst Director, Financial Aid 01/06/00
Lemke, Connie, Admiss/Records Clk I, Admissions 02/01/00
Young, Cheryl, Admin Asst I, HPER 01/26/00
REINSTATEMENT
Romano, Jere, Comm College Police Officer, College Police 01/21/00
PROMOTIONS
Green, Patricia 01/24/00
Fr: Dept Secretary II, Wkforce & Econ
Development, 12 mos, 40 hrs
To: Administrative Asst I, Wkforce & Econ
Development, 12 mos, 40 hrs
Frazier, Jeffrey 01/18/00
Fr: Lead Custodian, Operations, 12 mos, 40
hrs
To: Custodial Operation Supr (mgmt),
Operations, 12 mos, 40 hrs
Nguyen, Sylvia 01/06/00
Fr: Intl Student Ctr Assistant, Intl Student
Ctr, 12 mos, 40 hrs
To: Admissions/Records Coordinator, Inst
Student Ctr, 12 mos, 40 hrs
PERMANENT EMPLOYEE WITH TEMPORARY ASSIGNMENT
Virgen, Juan, Reg/Info Clerk, Admissions/Records 01/03/00
02/4/00
WORKING OUT OF CLASSIFICATION
Engfer, Mark (ext) 12/23/99
02/18/00
Fr: Telecommunications Tech II, Telecomm, 12
mos, 40 hrs
To: Acting Telecommunications Supervisor,
Telecomm, 12 mos, 40 hrs
WORKING OUT OF CLASSIFICATION (Additional
responsibilities)
Davis, Sandra, Purchasing Asst,
Purchasing +5% 12/06/99 12/22/99
Johnson, Joyce, Dept Secretary
II, Human Resources +5% 01/03/00 03/17/00
Ornelas, Louie, CC Police
Officer, College Police +5% 02/01/00 04/30/00
STIPEND
Osterhout, Roy, Parking Sec
Officer, College Police +$25/mo 01/10/00 06/30/00
LEAVES OF ABSENCE WITH PAY
(Verified paid leave in accordance with District
& Education Code provisions)
REDUCTION
IN HOURS/TEMPORARY
Thomas, Martha, Accomp-Dance, Music (reduce 4 hrs/wk) 01/03/00
02/10/00
MEDICAL/WITH PAY
Andrews, Noel, Bkstore Mgr, Bookstore (ext) 01/03/00
01/04/00
Cummings, Kurtis, Custodian, Operations 12/06/99
12/13/99
Ha, Kham, Lab Tech-Phy Sciences, Phy Sciences 12/06/99
12/22/99
Hill, Edee, Buyer, Purchasing 11/29/99
12/03/99
Lawrence, David, Comp Lab Instr Spec, Instr Comp 01/03/00
04/07/00
Martin, Sunny, Personnel Mgr, Personnel Commission 01/03/00
01/31/00
Nelson, Sawyer, Bkstore Oper Asst, Bkstore (reduce 4
hrs/day)(ext) 12/01/99
12/16/99
SEPARATIONS
RESIGNATION
Berman, Joshua, Internet/Volunteer Coordinator, KCRW 02/01/00
The Board hereby accepts immediately the
resignation/retirement of the above listed personnel to be effective as
indicated.
BOARD
OF TRUSTEES
Santa Monica Community College
District
|
ACTION
February 7, 2000
|
CONSENT AGENDA: HUMAN
RESOURCES
RECOMMENDATION NO. 9 CLASSIFIED PERSONNEL
TEMPORARY
It is recommended that the following classified employee(s)
be approved for temporary employment (Merit System). All personnel assigned
will be elected in accordance with District policies and salary schedules.
EFFECTIVE DATE
PROVISIONAL (assignment not to
exceed 90 working days)
Anderson, Jane, Department Secretary I, Library (ext) 02/01/00
02/29/00
Biamonte, Christina, Interp for Hearing Impaired, Disabled
Stu Ctr. 01/03/00
02/11/00
Burke, Madeline, Dance Production Tech., Dance (ext.) 11/01/99
01/31/00
Glazer, Brooke, Interp for Hearing Impaired, Disabled Stu
Ctr. 01/03/00
02/11/00
Kessler, Jeffrey, Skilled Maintenance Worker, Maintenance
(ext) 01/03/00
02/29/00
Matsumoto-Trejo, Sharon, Clerical Assistant I, Science LRC (ext) 01/03/00 01/28/00
Merchant, Erin, Interp for Hearing Impaired, Disabled Stu
Ctr. 01/03/00
02/11/00
Rogers, Cheryl, Clerical Assistant I, Science LRC, (ext) 01/03/00
01/28/00
SUBSTITUTE
Davis, Linda, Department Secretary II, Personnel Commission 01/04/00 03/31/00
CASUAL (assignment not to exceed 15 hrs/wk, 15 days/month)
Berent, Richard, Accompanist-Voice, Community Services 01/08/00
06/30/00
Boakye, Stephen, Counseling Aide, Student Life 01/03/00
06/30/00
De la Torre, Jairo, Counseling Aide, Office of Schl Rlts. 01/03/00
06/30/00
Ellison, Monti, Accompanist-Dance, Dance 01/03/00
02/10/00
Gonzalez, Antonio, Counseling Aide, Latino Center 01/12/00
02/10/00
Gonzalez, Antonio, Counseling Aide, Latino Center 02/14/00
06/13/00
Helton, David, Counseling Aide, Office of Schl Relations 01/03/00
06/30/00
Kim, Esther, Office Aide, Student Life 01/19/00
06/30/00
Levy, Charles, Vocational Instr. Assistant, Cosmetology 01/07/00
06/30/00
Lopez, Jonathan, Counseling Aide, Office of Schl Relations 01/03/00
06/30/00
Perez, John, Community Outreach Aide, Office of Schl
Relations 01/03/00
06/30/00
Ryabushkin, Mikhail, Office Aide, Academic Computing 01/19/00
06/30/00
Serratos, Monica, Counseling Aide, Student Life 01/03/00
06/30/00
Smaznevich, Yelena, Counseling Aide, Office of Schl Rlts 01/03/00
06/30/00
Wilson, Jayme, Counseling Aide, Office of Schl Rlts. 01/03/00
06/30/00
TEMPORARY (Limited Term: assignment not to exceed 120 working
days/fiscal year)
Baker, Stephen, Bookstore Clerk/Cashier, Bookstore 01/24/00
06/30/00
Bishop, Karen, Registration/Info Clerk, Community Services 01/03/00 01/19/00
Boustani, Ramin, Instructional Assistant-Math, Mathematics 01/18/00 03/15/00
Cervantes, Margaret, Registration/Info Clerk, Office of Schl
Rlts. 01/18/00
06/30/00
Giraldo, Alex, Registration/Info Clerk, Admissions &
Records 01/20/00
06/30/00
Gonzales, Lori, Interp for Hearing Impaired, Disabled Stu
Ctr. 01/03/00
02/11/00
Greene, Elizabeth, Interp for Hearing Impaired, Disabled Stu
Ctr. 01/03/00
02/11/00
TEMPORARY (continued)
Khorsandravan, Shahryar, Instr. Assistant-Math, Mathematics
(ext) 02/14/00 02/29/00
Malone, La Donna, Department Secretary II, ClWorks/Bus.
& Ind. 01/03/00
02/18/00
Neidorf, Helena, Instr. Assistant-English, Latino Center 02/14/00
06/13/00
Porter, Orin, Counseling Aide, Matriculation 01/20/00
06/30/00
Redd-Walker, Beverly, Department Secretary I, Madison Site
(ext) 01/03/00
01/10/00
Tjahja, Fransiska, Interp for Hearing Impaired, Disabled Stu
Ctr. 01/03/00
02/11/00
Triggs, Mary, Department Secretary I, Academic Senate (ext) 01/03/00 06/30/00
BOARD
OF TRUSTEES
Santa Monica Community College
District
|
ACTION
February 7, 2000
|
RECOMMENDATION NO. 10 CLASSIFIED PERSONNEL - NON MERIT
It is recommended that the following non-merit
employee(s) be approved for temporary employment. All personnel assigned will be elected on a temporary basis to be
used as needed in accordance with District policies and salary schedules.
ELECTIONS
STUDENT EMPLOYEES
College Student
Assistant 64
$6.19/hr
Tutorial Aide 1
$10.50/hr
FEDERAL/STATE FUNDED STUDENT EMPLOYEES
College Work-Study
Student Assistant 11
$6.19/hr
PROFESSIONAL EXPERTS
Art Model 3
$14.00/hr
Community Services Specialist I 2
$27.40/hr
Community Services Specialist II 1
$38.00/hr
VOLUNTEERS 2
List(s) available in the Human Resources Office and attached
to permanent minutes.
CONSENT AGENDA: BUSINESS AND ADMINISTRATION
RECOMMENDATION NO. 11 KCRW CONSULTANT
It is
recommended that the Board of Trustees authorize amendments to following KCRW
consultant agreements for the period of July 1, 1999 through June 30,
2000.
WILL LEWIS ASSOCIATES: Consulting services for KCRW in relation to
station fundraising campaigns, direct mail membership and programming
development, audience research analysis, writing grant proposals, and
additional broadcasting program award applications. Payable at $5,000 per month for the period of July 1, 1999
through January 31, 2000, $6,000 per month for the period of February 1 through
June 30, 2000 for an amended total not to exceed $65,000.
SANDEP RAHI
dba BURNING BOX: For design/artwork
services as needed. Payable upon
projects completion and invoicing, for an amended total not to exceed $15,000.
GARTH
WILSON dba RAW MATERIAL DESIGN: For design/artwork services as needed. Payable upon projects' completion and
invoicing, for an amended total not to exceed $9,500.
Funding Source: KCRW
donations
Comment: KCRW raises all operating and capital
expenses of the station
RECOMMENDATION NO. 12 KCRW: ACCEPTANCE OF DONATION
It is
recommended that the Board of Trustees accept, on behalf of KCRW, a donation
from KCRW Foundation, Inc. of furniture and broadcasting equipment.
Comment: Furniture and broadcasting equipment was
purchased by KCRW Foundation, Inc. for the 1992 remodel of KCRW studios.
CONSENT AGENDA: BUSINESS AND ADMINISTRATION
RECOMMENDATION NO. 13 CONSULTANT AGREEMENT -
ACCOUNTING SOFTWARE
It is recommended that the Board
of Trustees authorize the District to extend the term of the agreement with
MICHAEL GOLUB CONSULTING through June 30, 2000, for a fee not to exceed
$20,000. This agreement provides for
installation, training and support services for the MIP DOS Fund Accounting
software.
Funding Source: Auxiliary
Fund
Comment: The MIP DOS Fund Accounting software is the system used by the Auxiliary
Business Office. The training and
software conversion has not been completed.
There is no change in fee required by this time extension.
RECOMMENDATION
NO. 14 CONSULTANT
AGREEMENT - ADVERTISING
It is
recommended that the Board of Trustees authorize an agreement with UCLA DAILY
BRUIN to sell classified line
advertising to be published in the SMC CORSAIR for the period ending
June 30, 2000. The DAILY BRUIN
will receive 60% of the revenue for the sale of classified ads.
Funding Source: Advertising Revenue
Comment: This agreement establishes separate
contracts for classified ads and business ads.
Business ads will continue to be obtained through the agreement with
CYNTHIA R. BROWN. The DAILY BRUIN will
provide all sales staff, sales entry and audit and production of the classified
section for the CORSAIR.
CONSENT AGENDA: BUSINESS AND ADMINISTRATION
RECOMMENDATION NO. 15 CLAIM FOR DAMAGES
It is recommended that the
Board of Trustees reject the claim filed on January 10, 2000 by Gregory B.
Byberg for his client Ira C. Feldman for an unknown amount and refer the claim
to the Districts claims management firm.
Comment: Mr. Byberg claims that the District
failed to repair and maintain pavement
next to the curb on the south side of the Technology building and alleges that
a separation and buckling of the pavement caused his client to fall and injure
his foot.
RECOMMENDATION NO. 16 DECLARATION AND DONATION OF
SURPLUS PROPERTY
It is recommended that the
Board of Trustees declare the following computer equipment as surplus and
authorize the District to donate the equipment to the Santa Monica High School
of the Santa Monica/Malibu Unified School District as a goodwill gesture.
40 Hewlett Packard Vectra N2
4/66 computer units including cpu, monitor, keyboard and mouse
Comment: The above items were replaced in the
Business Department tutoring lab.
Santa Monica High School can use these units in its computer/
electronics lab.
CONSENT AGENDA: BUSINESS AND ADMINISTRATION
RECOMMENDATION NO.
17-A FACILITIES: AWARD OF BID, MADISON ART GALLERY
It is recommended that the Board
of Trustees award the bid for the MADISON ART GALLERY project to the lowest
responsive bidder.
(to
be presented at the meeting)
Funding Source: District/Madison Remodel
Comment:
RECOMMENDATION
NO. 17-B FACILITIES: AWARD OF BID,
2714
PICO BLVD. REMODEL, PHASE I
It is recommended that the Board
of Trustees award the bid for the 2714 PICO REMODEL, PHASE I project to
the lowest responsive bidder.
BEGL Contruction Co.,
Inc. $888,800
Trimax Construction Corp. $938,000
Keith
KC. Lee, Inc. $949,000
New Midland $1,047,000
J P Ingram $1,200,000
D L Kaufmann $1,241,023
Pacific Gold Coast
Construction, Inc. $1,275,000
Driver Eddy $1,340,000
AFCO $1,350,000
Funding
Source: 1999 COP
Comment: This project provides the replacement of
the HVA/C system, ADA access at the standards required for higher education,
electrical upgrade for the building and offices for HRS, Personnel Commission,
and Planning and Development.
CONSENT AGENDA: BUSINESS AND ADMINISTRATION
RECOMMENDATION NO.
17-C FACILITIES: INTERIOR EARTHQUAKE REPAIRS, MEDIA
CENTERCHANGE ORDER NO. 1
It is recommended that the Board
of Trustees approve Change Order No. 1 for the INTERIOR EARTHQUAKE REPAIRS,
MEDIA CENTER project with AFCO CONSTRUCTION CO.
Original
Contract Amount $522,938
Change
Order No. 1 73,414
Revised
Contract Amount $596,352
Funding Source: FEMA
Comment: This change order provides for revisions
required due to site conditions as follows:
revise installation of exterior data conduits, revise installation of
interior acoustic panels, revised ceiling and lighting in Room 114, revise
restroom layout, revise waste line coupling connections, revise size of
mechanical ducts and remove and replace 12" thick concrete fire lane for
fire sprinkler installation. Change
order also provides for owner requested installation of additional ceiling
access panels, revise type of electrical and data raceway for Rooms 111 and
114, and revised HVA/C equipment in Rooms 108 and 111. Change Order also provides for new battery
powered emergency lighting in lieu of specified generator-powered lights,
required because existing emergency panel lacked expandability. This change
order also extends the contract term for an additional 138 consecutive calendar
days.
RECOMMENDATION
NO. 17-D FACILITIES: INTERIOR EARTHQUAKE REPAIRS, MEDIA CENTER REDUCTION OF RETENTION
It is
recommended that the Board of Trustees authorize the District to reduce the
contract retention from 10% to 5% on the Interior Earthquake Repairs, Media
Center project with AFCO CONSTRUCTION CO.
Funding
Source: FEMA
Comment: The District has taken
occupancy of the Media Center and the contractor is making required progress
toward completion of punch list items.
CONSENT AGENDA: BUSINESS AND ADMINISTRATION
RECOMMENDATION NO.
17-E FACILITIES: ARCHITECTURAL SERVICES, RELOCATION OF ART
FUNCTIONS TO AIRPORT AND ADA COMPLIANCE FOR AIRPORT RESTROOMS
It is recommended that the Board
of Trustees authorize the District to enter into an agreement with PUGH AND
SCARPA for architectural services associated with the Relocation of Art
Functions, including ceramics, glassblowing and sculpture, to the Airport Site
and ADA Compliance for Airport Restrooms project, for a fee of $85,000 plus reimbursable expenses; fee to be adjusted
to 10 percent of the actual construction costs.
Funding Source: FEMA
Comment: The relocation of art functions is a
phased project involving both the main campus and the airport site, requiring a
high degree of coordination.
RECOMMENDATION NO. 17-F FACILITIES: CONSTRUCTION COST PLANNING SERVICES,
EXTENSION TO PARKING STRUCTURE C
It is
recommended that the Board of Trustees authorize the District to enter into an
agreement with DAVID LANGDON ADAMSON for construction cost planning services
associated with the Extension to Parking Structure C project for an amount not
to exceed $14,000 plus reimbursable expenses.
Funding Source: FEMA/District/COP
for Parking
Comment: This agreement provides for professional
cost estimating so that value engineering will be an option to control the
construction costs during planning.
CONSENT AGENDA: BUSINESS AND ADMINISTRATION
RECOMMENDATION NO.
17-G FACILITIES: FIVE-YEAR CONSTRUCTION PLAN 2001-2005
It is recommended that the Board
of Trustees approve the filing of the Preliminary Five Year Construction Plan,
2001-2005, with the State Chancellors Office and requesting of state funding
for the 2001-02 projects. The Project
Priority Schedule is attached.
Indicated
on the Schedule of Funds
(A) Land Acquisition
(P) Preliminary Plans
(W) Working Drawings
(C) Construction
(E) Equipment
Proposed Funding Sources:
S State
D District
F FEMA
Santa Monica College is also
submitting Initial Planning Proposals (IPP) for three (3) proposed future
projects, to be reviewed and considered by the Chancellors Office for funding
in FY 2002-2003:
1) IPP for Earthquake Replacement Liberal Arts Building,
requesting State funding for (C) in FY 2002/2003
2) IPP for Allied Health Facility, requesting State
funding for (C) in FY 2002-2003
3) IPP for New Student Services/Administration Building,
requesting State funding for (P)(W) in FY 2002/2003
Comment: The priority categories are established
by the State Chancellors Office and the District identifies the projects that
fit into these categories. This
Five-Year Construction Plan has been integrated with the recommendations of the
campus Master Plan.
CONSENT AGENDA: BUSINESS AND ADMINISTRATION
RECOMMENDATION NO. 18 COMMERCIAL WARRANT REGISTER
It is recommended that the Board
of Trustees approve the Commercial Warrant register for the following period:
December 1 December 31, 1999 4173 4190 $3,513,209.93
Comment: The detailed commercial warrant documents
are on file in the Accounting Department.
RECOMMENDATION
NO. 19 PAYROLL WARRANT REGISTER
It is recommended that the Board
of Trustees approve the Payroll Warrant register for the following period:
December 1 December 31, 1999 C1E-
C C2F-N $5,650,137.31
Comment: The detailed payroll register documents
are on file in the Accounting Department.
RECOMMENDATION NO. 20 PAYMENTS
FROM AUXILIARY OPERATIONS
It is recommended that the
following Auxiliary Operations payments be ratified. Payments are authorized upon delivery and acceptance of the items
ordered, or performance of the service.
All payments are made in accordance with Education Code requirements and
allocated to approved budgets.
December 1 - December 31, 1999 69822 - 70111 $613,472
Comment: The detailed Auxiliary payment documents
are on file in the Auxiliary Operations Office.
RECOMMENDATION NO. 21 DIRECT PAYMENTS
It is recommended that the
following direct payments be ratified.
Payments are authorized upon delivery and acceptance of the items
ordered, or performance of the service. All payments are made in accordance
with Education Code requirements and allocated to approved budgets. List on file in Business Office.
January 1 January 31, 2000 D31715 D31992 $21,111.55
CONSENT AGENDA: BUSINESS AND ADMINISTRATION
RECOMMENDATION NO. 22-A PURCHASING: AWARD OF PURCHASE ORDERS
It is recommended that the following purchase orders be
approved and payment be authorized upon delivery and acceptance of the items
ordered. All orders are placed in
accordance with Education Code requirements and allocated to approved budgets.
Purchase
Orders - FY 99/2000 Total
A)
P. O. 71669 71742 333,558.27
B)
Telephone Orders 54,358.46
C) Change Orders 115,102.65
D) Auxiliary Orders 22,909.51
E) Auxiliary Change Orders 10,724.48
Comment: Lists are part
of records on file in Purchasing Department
RECOMMENDATION NO.
22-B PURCHASING: AWARD OF BID FOR EDUCATIONAL INTEGRATED
MULTIMEDIA AND SOFTWARE SYSTEM
It is recommended that the Board
of Trustees award bid 99000-B5
for twelve Educational Integrated
Multimedia and Software System multimedia carts to the lowest
responsive bidder as follows:
Tegrity, Inc. $151,785
Funding Source: Telecommunication & Technology Infrastructure Program
Grant & Instructional Equipment Grant
Comment: Bids were solicited for this specialized
equipment through newspaper advertisements and a mailing. Only one bid was received.
RECOMMENDATION NO.
22-C PURCHASING: AWARD OF BID FOR PHOTOGRAPHY EQUIPMENT
It is recommended that the Board
of Trustees award bid 99000-B6 for Photography Equipment to the lowest
responsive bidder as follows:
CALUMET
PHOTOGRAPHIC $154,125.32
Funding Source: FEMA/District
Comment: This photography equipment will be used
in the instructional program. Bids were solicited through newspaper
advertisements and a mailing.