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SMC|Business Services|Purchasing
Announcements: Blanket Purchase Order Letter - Fiscal Year 2013-2014

Title

Blanket Purchase Order Letter - Fiscal Year 2013-2014

Date

6/27/2013

Description

Blanket Purchase Order(s) for Fiscal Year 2013-2014

  1. The BPO is written for a specific period of time and/or a “not to exceed total dollar amount,” (i.e., Six months or $2,000.00), whichever comes first. Under no circumstances will the “Blanket Purchase Order/Number” be used beyond one of those conditions. You will be responsible to monitor the expiration of these conditions. Equipment Purchases (items exceeding $250.00 are expressly prohibited).
  2. It is the responsibility of the individual(s), as authorized on the “BPO,” to provide the supplier with the correct “BPO/Number” when a transaction takes place. The names of those authorized to use the “BPO/Number” is listed on the document.
  3. Deliveries/Invoices:
    Please instruct the supplier that all deliveries and/or Will Call orders against this BPO must be accompanied by a delivery/packing slip that must contain at minimum:
    • Contractor/Supplier Name
    • BPO Number,
    • Date of Purchase
    • Qty, Unit Price and Extended Price of each item
    • Date of Shipment
    • Federal Tax I.D., Number.

Invoices may be submitted by USPS to:
Santa Monica College Attn: Accounts Payable
1900 Pico Blvd., Santa Monica California 90405-1628

Or by email: Accountspayable@smc.edu

If there are concerns, difficulties, or questions, please contact the Buyer listed on the BPO as shown on the Purchase Order Header Diagram, # 3 (See diagram on our Billing & Payment page) .


PO_labeled.gif

Attachment

 

Attachments

Department Blanket Purchase Order Instructions 201314.pdf    
Created at 6/27/2013 3:32 PM by ORDAZ_CINDY
Last modified at 6/27/2013 5:51 PM by ORDAZ_CINDY