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SMC|Business Services|Purchasing|FAQ's

FAQ's

 

Purchasing is located at 2714 Pico Blvd., Room 329, Santa Monica, CA 90405.

For specific items, you will need an approved purchase requisition. For Blanket purchase orders, if you are an authorized buyer, you may place your order directly with the supplier, not to exceed the total amount of the order.
Only those District officials designated by The Board of Trustees are authorized to sign legally binding contracts on behalf of the District.  In general, no staff, faculty member or dean has the authority to obligate the District in any contractual manner or sign an agreement.
For equipment, goods, materials and services, the formal bid threshold is $78,900. For public works, the formal bid threshold is $15,000.00
Please contact your buyer regarding buying contracts.  Click on the Buyer Assignments link to find the list of assignments by Commodity.
Visit the Purchasing Department’s website and click on the Contact Us link.  Each buyer is listed and you can click on their name to see their assigned information. 
You may contact your commodity buyer.  For those of you who have “PeopleSoft Budget Inquiry”, the encumbrance will reflect on the Budget Inquiry Screen.
You should prepare a requisition, attach a sample and forward your requisition through the approval process.  All business cards must be purchased from the Purchasing identified supplier.
All purchase orders are sent to the suppliers by the Purchasing Department.  Most purchase orders are faxed to the supplier while the rest or either emailed or mailed via USPS.
No.  Only Buyers in Purchasing are authorized to place orders. 
A supplier must be added to the District vendor file.  To be added, a supplier must complete the on-line vendor registration form.  Note:  This process merely registers the supplier with the District.  It does not give the supplier an “approved” or “preferred” status, nor does it pre-empt the need for Purchasing to solicit bids depending on the dollar amount.  Direct your new potential supplier to our Purchasing Website  under the Business Opportunities link.  Have your supplier complete the “Vendor Data Form,” under the “Supplier Forms” ​link.  The form must be emailed, faxed or mailed to the Purchasing Department. 
No.  All requests to purchase items must be submitted to Purchasing.
Never sign a supplier’s form or agreement.  Supplier agreements must be reviewed by Purchasing and signed by the appropriate approvers. 
To Accounts Payable, 1900 Pico Blvd., Santa Monica, CA  90405-1628
Payment terms are finalized prior to an award and are included in the purchase order term contract.  Payments are handled by the Accounts Payable Office at (310) 434-4283.