Process for Qualification

Review the following criteria to determine if you qualify for renewal.  If you do, meet with a counselor in person to start the academic and/or progress renewal process.

In addition, the following provisions of the college policy apply:

Academic Renewal is a process intended to facilitate degree and certificate completion and/or removal from academic probation.  Final approval of the petition will be granted by the Admissions Office.

Please note if you qualify for academic renewal based on college coursework completed at another college, you must first request official transcripts to be sent directly to the Santa Monica College Admissions Office. Once those transcripts are on file in the Admissions Office you can then schedule a counseling appointment to petition for academic renewal.

Progress Renewal is a process intended to facilitate degree and certificate completion and/or removal from progress probation. Final approval of the petition will be granted by the Admissions Office.

Please note if you qualify for progress renewal based on college coursework completed at another college, you must first request official transcripts to be sent directly to the Santa Monica College Admissions Office. Once those transcripts are on file in the Admissions Office you can then schedule a counseling appointment to petition for progress renewal. 

Coursework from another regionally accredited college/university:
Please note if you are using coursework from another college or university, official transcripts must be mailed (or sent electronically) directly from that college/university to SMC. Hand carried transcripts will not be accepted even if they are sealed.

Academic Renewal

To qualify for academic renewal, the student must meet the following criteria:

  1. Petitioned coursework has not been previously used in the awarding of an SMC degree, certificate, or CSUGE certification.

  2. Coursework to be disregarded is limited to ‘D’ and ‘F’ grades in courses not subsequently completed with a ‘C’ or higher at SMC.

  3. The student’s previous performance is not reflective of their recent demonstrated ability. Subsequent to the coursework to be disregarded, the student must have completed a minimum of 36 semester units with at least a 2.0 GPA, or a minimum of 24 semester units with at least a 2.5 GPA, or a minimum of 15 semester units with at least a 3.0 GPA at a regionally accredited college or university. Units must be consecutive and must have begun any time after the coursework to be disregarded.

  4. There must be a lapse of at least one year since completion of the most recent coursework to be disregarded. All coursework will remain legible on the student's permanent record ensuring a true and complete record. The student’s permanent record shall be annotated so that it is readily evident to all users of the record that any course disregarded may not satisfy certificate, degree, or general education course requirements.

Progress Renewal

To qualify for progress renewal, the student must meet the following criteria:

  1. Coursework to be disregarded is limited to Withdrawal ("W"), No Credit (“NC”), and No Pass (“NP”) notations/grades. 

  2.  The student’s previous performance is not reflective of their recent demonstrated ability. Subsequent to the coursework to be disregarded, the student must have completed a minimum of 36 semester units with at least a 2.0 GPA, a minimum of 24 semester units with at least a 2.5 GPA, or a minimum of 15 semester units with at least a 3.0 GPA at a regionally accredited college or university. Units must be consecutive and must have begun any time after the coursework to be disregarded. Any Withdrawal ("W"), Incomplete (“I”), No Credit (“NC”), or No Pass (“NP”) notation/grades received during this time-frame will make the student ineligible for progress renewal.

  3. There must be a lapse of at least one year since completion of the most recent coursework to be disregarded. All coursework will remain legible on the student's permanent record ensuring a true and complete record. The student’s permanent record shall be annotated so that it is readily evident to all users of the record that any course disregarded may not satisfy certificate, degree, or general education course requirements.