HR FAQs: Conferences or Meeting Authorization

Answer:

To attend a conference, workshop, seminar or meeting outside of the District, you will need the following:

• Name of conference, workshop, seminar, meeting, etc.
• Location of event
• Dates of event
• Documentation on the event from the sponsoring group
• Travel expense estimates (i.e., print out flight information or mileage estimate)
• Approval of your direct supervisor

You must then do the following:

• Fill out a Conference or Meeting Authorization Request Form
• Attach supporting documentation
• Submit to direct supervisor for approval
• Forward request to area Vice President

Remember: You must submit original receipts along with the Conference Reimbursement Claim Form in order to receive reimbursement for qualified expenses.