In order to expedite your employment processing, please download and print the required District forms below.  Please bring the completed forms with you to your scheduled employment processing appointment.  During the appointment, your Human Resources representative will also discuss other requirements with you, including fingerprinting and the fingerprint processing fee, your salary and retirement options, if applicable.


Clicking on the name of the form, below, will open the document. Please follow the instructions for each document.

​Form Name ​Instructions
W-4 Federal Tax Form Please complete both forms so that the District can withhold the correct federal and state income tax from your pay.
DE-4 State Tax Form
​Please complete Section One (1) ONLY and sign the form. Bring appropriate identification with you to your employment processing appointment.
Federal law requires that you submit:
  • one (1) items from list A OR
  • two (2) items: one (1) from list B AND one (1) from list C
Direct Deposit Authorization ​If you wish to have your paycheck electronically deposited into your bank account, please attach a voided check, complete and sign this form.
EEO Survey The information on this optional survey is requested for statistical purposes only, allowing the District to measure it's diversity efforts.
Emergency Card ​Please tell us who you want the District to contact in case of an emergency.
Employee Personal Information Option Form ​Please opt out or opt in to grant release of your personal information, if requested.
Oath of Allegiance ​​The State of California mandates that you read and sign this form.
Pre-Designation of Personal Physician Form ​If you are injured on the job, you have the right to be treated by your personal physician if you complete and submit this form. Your physician must agree. Otherwise, you will be treated by the District's designated workers' compensation medical provider. Please choose an option.
​TB Notice to Employee​ ​In compliance with the California Education Code section 87408.6, all employees must be free from active tuberculosis as evidenced by a negative intradermal tubercultin skin test (mantoux) or a negative chest x-ray upon initial employment.
Warrant Recipient Designation   ​​Please designate the recipient of your last paycheck in the event of your demise.
Other relevant policies and handouts can be accessed by clicking on the name of the policy or document below. Please review them prior to your scheduled appointment. If you have any questions or concerns, please call the Office of Human Resources at 310.434.4415. 
Policies and Handouts
Campus Police
Credit Union Information
District Calendar
EASE Brochure
FMLA Information Sheet
SMC Phone Directory
Unlawful Discrimination & Sexual Harassment Brochure
What is Sexual Assault? Know Your Rights (Title IX Brochure)​​
Workers' Compensation
​Daily Hours Worked Report​
Merit Rules
Payroll Schedule
Office of Human Resources
2714 Pico Blvd., Santa Monica, CA 90405
T: 310-434-4415
F: 310-434-4256