The District encourages the professional growth of classified employees. If you are a permanent classified employee of the District, you may be eligible for District "reimbursement of tuition, registration, and/or cost of books or materials for classes, conferences or workshops taken during the employee's non-work hours." (Article 11.11.1 of the Agreement between the Santa Monica Community College District & California School Employees Association - Chapter 36)

What is eligible for reimbursement?

• Tuition or registration for classes, conferences, or workshops which directly relate to the employee’s current classification (or approved classification within the same job family of the current classification), and/or the cost of books or materials for the classes, conferences, or workshops.
• The classes, conferences, or workshops must be taken at an accredited community college, college or university, or adult school, and the employee must receive a passing grade or credit.

Is there a maximum amount that can be reimbursed?

• Reimbursement is limited to a maximum of $500.00 per employee in one fiscal year, subject to funding availability.
• There is a limited amount of funds available for reimbursement, and all funds are allocated on a first-come, first-served basis.

Who is eligible for reimbursement?

• The employee must have been a permanent employee of the District for one year or more.
• Employees who receive reimbursement during one fiscal year must wait and cannot apply during the next fiscal year before applying again.
• Employees under a disciplinary or overall work improvement notice may apply for reimbursement if the request is directly related to the stated job improvements cited in the notice.

How do I get a reimbursement?

Step 1:

• Three weeks prior to the class, conference, or workshop, fill out and submit the
  Classified Staff Request for Classes, Conferences and Workshops Funding form. Have your supervisor approve and sign this form and send a copy to the Professional Development Coordinator (see contact below).

Step 2:

• Register for and attend the class, conference, or workshop. Please remember to obtain and keep the following documents: proof of payment, registration confirmation, and a transcript or grade report.

Step 3:

• After completing the class, conference, or workshop, fill out and submit the
  Classified Staff Professional Development Reimbursement Claim form, along with the following three (3) items:
• proof of payment, 
• registration confirmation, and
• a transcript or grade report with a passing grade or credit to the Professional Development Coordinator.
• All of these materials must be submitted within one month of completing the class, conference, or workshop in order to receive reimbursement.

 

Classified Staff Professional Development Reimbursement Claim Form

For additional information or questions, please contact

Professional Development Coordinator
Office of Human Resources – 310-434-4308 / ProfDevelopment@smc.edu