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Santa Monica College|Student Services|Career Services Center |Etiquette Tip of the Week

Etiquette Tip of the Week

Etiquette Tip of the Week: How to Space a Business Letter
When I was test-marketing my new Business Writing for Professionals workshop, feedback showed one of the things people appreciated most was the map of how to format a business letter - especially the spacing.
Here it is for your benefit:
The most popular business letter format is called Full Block Style. It’s easy to remember because everything is lined up against the left margin. (Modified Block Style has the Date and Closing lined up closer to the right side of the page.)
Date (month day, year: September 29, 2015)
(space two lines)
Name of person you are addressing
City, State Zip (two spaces between State and Zip)
(space two lines)
Dear __________: (This is the Salutation.)
(space two lines)
(This is the Body or text of the letter - lines single spaced, one extra line space between paragraphs.)
(space two lines)
Sincerely, (This is the Closing.)
(Space three lines - place written signature here after printing out the letter.)
Name of person writing letter
Title of person writing letter
(Include your address and phone number if it is not on the letterhead. You might include your email, too.)
One variation is to indent the beginning of each paragraph five spaces.
Use Full Block Style for everything from cover letters to thank you letters and any other business correspondence.
For more information on the Business Writing for Professionals workshop, visit: If you would like to have a workshop at your organization, please contact me at:
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