Is it possible to change a grade?
Changing a grade is not a trivial matter. If a professor has made a mistake in grading, the professor is usually very willing to correct the mistake. If you believe there has been a mistake, make an appointment with the professor to ask him or her to explain the basis for the grade. The ombudsperson may be able to assist you in this process, but you should try to talk first with the professor. You may also talk to the department chair.
If no mistake has been made, the grade stands. The college has a process for contesting a grade, which may be changed only if the professor has made a mistake, acted in bad faith, fraudulently, or incompetently. The student must prove that there has been a mistake, bad faith, fraud, or incompetence. There is a deadline for filing a grade appeal.
The ombudsperson can explain the grade appeal process, but has no power to change the grade. The ombudsperson assists in the informal process of determining grade calculations and informally resolving communication difficulties between student and professor.
What is the deadline for filing a grade appeal?
There is a deadline after grades are posted for filing a grade appeal. After that, it is too late. Please meet with the faculty member, if possible, and meet with the Ombudsperson at least two weeks before the following deadlines:
- Fall semester classes: Deadline is April 30. Meet with the Ombudsperson before April 15.
- Winter session classes: Deadline is May 30. Meet with the Ombudsperson before May 15.
- Spring semester classes: Deadline is October 30. Meet with the Ombudsperson before October 15.
- Summer session classes: Deadline is November 30. Meet with the Ombudsperson before November 15.
You must see the ombudsperson before filing the formal grade appeal. Call (310) 434-3986 when the office is open to make an appointment or make an appointment online; click the link on the Contact page.
What is the grade appeal process?
The grade appeal process may be informal or formal. The student meets with the professor to determine that the grade is actually the grade that was earned. If there is a dispute, then the student meets with the ombudsperson, in an attempt to resolve the dispute informally. The formal process involves filing a Petition for Review of Grade. The petition is obtained from the Dean of Enrollment Services, after the student has contacted the professor and the ombudsperson.
The student should write a clear, concise, and accurate statement explaining the reasons and evidence that the grade is inaccurate.
The grade appeal must be consistent with the Education Code 76224(a):
When grades are given for any course of instruction taught in the public schools, the grade given to each pupil shall be the grade determined by the teacher of the course and the determination of the pupil's grade by the teacher, in the absence of a mistake, fraud, bad faith, or incompetence, shall be final.
The student's statement and the Petition for the Review of Grade are returned to the Dean, Enrollment Services, for filingThe student has 90 days following the date of the initial grade report within which to file the petition. Dates for Fall, Winter, Spring, and Summer courses are April 30, May 30, October 30, and November 30, respectively. The student should plan to meet with the Ombudsperson as soon as possible after learning about the grade.
The statement and petition are sent to the Instructor, Department Chair, Dean of Instruction, and back to the Dean, Enrollment Services. Finally, an administrator convenes and chairs the Grade Appeals Committee. The committee consists of three students, three faculty members, and the administrator. The committee meets only in the spring and fall semesters. At the appointed time, the student and professor each present the case before the committee at a hearing that takes about an hour. The committee then deliberates, and makes a decision, which is forwarded to the Superintendent/President. The Superintendent/President notifies all parties of the result.