PREAMBLE
WE,
the students of Santa Monica College, in order to promote the intellectual,
social, educational, and cultural welfare of the students of Santa Monica
College through the proper and effective exercise of the extensive powers
of self-government delegated to us, do hereby ordain and establish this
constitution and by-laws as a governing rule of this organization.
ARTICLE
I: STRUCTURE
SECTION
1: NAME
(1) The name of this organization shall be: the Associated Students of
Santa Monica College.
SECTION
2: MISSION
The Associated Students are representatives of, and sensitive to, the
racial and cultural diversity of our community. We promote creativity,
collaboration and the free exchange of ideas in an open, caring community
of leaders. We encourage continual development of our individual talents
and recognize the critical importance of each person to the achievement
of our common purpose. The aims and purpose of the Associated Students
shall be:
(1) To promote educational advancement;
(2) To provide resources and guidance to student organizations;
(3) To promote students' rights and provide effective representation of
student interests and concerns;
(4) To promote a positive public image and to enhance the campus environment;
(5) To insure good communication between students, faculty, administration,
and the community;
(6) To inform students of available resources and services;
(7) To promote the development of student leadership and service;
(8) To encourage greater student involvement on campus; and
(9) To represent the best interests of the students of Santa Monica College.
SECTION
3: ASSOCIATED STUDENT COLORS
The official colors of this organization shall be blue and white.
SECTION
4: EMBLEM
The emblem shall be the Associated Students Logo.
SECTION
5: AUTHORITY
The governing board of Santa Monica College has authorized the establishment
of the Associated Students in accordance with the limitations set forth
by the Education Code of California (Ed. Code Sections 76060-76067).
SECTION
6: ORGANIZATION
(1) The power of the Associated Students shall be vested in four bodies:
Board of Directors, Inter-Club Council, Joint Council, and Judicial Board.
(2) A quorum of each of these bodies shall be a majority (fifty percent
plus one) of the voting members. In addition, the Judicial Board must
have the appropriate faculty and administration representation.
(3) The most current issue of Robert's Rules of Order shall be the final
authority in questions of parliamentary procedure.
(4) The Associated Students Board of Directors and the Judicial Board
shall be governed by the provisions of the Ralph M. Brown Act, revised.
ARTICLE
II: BOARD OF DIRECTORS
SECTION
1: COMPOSITION
(1) The Board of Directors shall consist of twelve (12) voting student
members who shall be: the Associated Students President, Associated Students
Vice President, Associated Students Secretary, the Director of Budget
Management, the Director of Student Services, the Director of Student
Instructional Support, the Director of Student Outreach, the Director
of Academic Support, the Director of Student Financial Support, the Director
of Activities, the Director of Publicity, and the Inter-Club Council Chairperson.
(2) Inter-Club Council Vice-Chairperson, and the Inter-Club Council Secretary
shall serve as ex-officio non-voting members of the board of directors.
(3) The college president's designee shall serve as advisor.
(4) Members of student government shall not simultaneously hold more than
one (1) position which has a vote, including club president or Inter-Club
Council representative. The exception shall be the Inter-Club Council
Chairperson who sits on the Associated Students Board of Directors and
on the Inter-Club Council.
SECTION
2: DUTIES AND RESPONSIBILITIES
The duties and responsibilities of the Board of Directors shall be:
(1) To carry out the Mission of the Associated Students as stated in Article
I, Section 2:
(2) To abide by the Constitution and By-laws of the Associated Students;
(3) To have exclusive powers of legistration;
(4) To oversee the Associated Students budget and to allocate finances;
(5) To meet no less than every other week during the Fall and Spring semesters;
(6) To hold all powers not specifically assigned to another organization;
(7) To develop, with the advisor, rules and regulations necessary for
the timely and proper transaction of business.
SECTION
3: CONFLICT OF INTEREST
No member should vote on a question in which he/she has a direct personal
or financial interest and said director shall disclose such an interest
if it exists.
SECTION
4: TERMS OF OFFICE
(1) The Associated Students Board of Directors, the Inter-Club Council
Chairperson, the Inter-Club Council Vice Chairperson, and the Inter-Club
Council Secretary shall hold office for a term of one (1) year from July
1 to June 30.
(2) In the semester in which they are elected, the members of the Inter-Club
Council Chairperson, the Inter-Club Council Vice Chairperson, and the
Inter-Club Council Secretary must have an overall GPA of "C"
(2.0) and must be enrolled in and complete eight (8) units at Santa Monica
College with a minimum grade point average of "C" (2.0).
(3) Each semester of their term in office, the members of the Associated
Students Board of Directors, the Inter-Club Council Chairperson, the Inter-Club
Council Vice Chairperson, and the Inter-Club Council Secretary shall be
enrolled in and complete a minimum of eight (8) units at Santa Monica
College and shall earn a minimum grade point average of "C"
(2.0).
(4) Students who fail to complete each semester with a minimum of eight
(8) units with a "C" (2.0) grade point average or who drop below
an overall 2.0 grade point average shall be automatically removed from
office and shall be ineligible to hold any position on the Associated
Students Board of Directors for the remainder of that term as defined
in Article (2) section (4) item (1).
(5) In order to assume office, the Associated Students President, and
the Vice President must have each completed a minimum of twenty (20) units
at Santa Monica College and:
(a) have completed eight (8) units with a minimum 2.0 grade point average
at Santa Monica College in the fall semester immediately preceding the
semester in which they are elected; or
(b) currently serve as an Associated Students Director or an active member
of the Inter-Club Council in the semester in which they are elected.
(6) No person shall serve in any one office of the Board of Directors
for more than one (1) year, nor shall any person serve on the Board of
Directors for more than two (2) years total. No person shall serve in
any combination of voting offices of the Associated Students for more
than three (3) years.
(7) A Director, who fills a vacancy in an office for a partial term, less
than one (1) year, shall not be barred from being elected to a full term
of that office. No person shall be consecutively appointed to the same
office unless the second appointment occurs after the office has been
up for general election.
(8) The term of a Director shall be subject to termination after four
(4) absences from regular Board of Directors meetings during a semester.
Approval by a 2/3 vote of the Associated Students Board of Directors shall
be required for removal. In the event of an absence, the Director must
notify the Secretary.
SECTION
5: APPOINTMENTS
(1) In the event of a vacancy, the Associated Students Board of Directors
shall open an application process to fill the vacancy of any Director,
and Judicial Board, (except the Inter-Club Council Chairperson, Inter-Club
Council Vice Chairperson and Inter-Club Council Secretary, who is are
elected by the Inter-Club Council). Vacancies should be advertised to
the general student body at least one week prior to the application deadline.
(2) A committee of no less than three members of the Board of Directors
shall convene to review applications and interview candidates. The committee
shall include the Associated Students President, and the Inter-Club Council
Chairperson. The Associated Students President shall serve as chair of
the committee. In the absence of the Inter-Club Council Vice-Chairperson,
the Inter-Club Council Secretary can represent the Inter-Club Council.
The Associated Students President shall appoint Associated Students Director(s)
as required to complete the committee.
(3) This committee shall nominate a candidate or candidates to the Board
of Directors for confirmation within three (3) weeks of the vacancy.
(4) If a Director applicant nominated to fill a vacancy does not receive
confirmation by the Board of Directors after two (2) consecutive votes,
the application process shall be reopened and the committee shall nominate
another applicant to the Board of Directors within two (2) weeks.
SECTION 6: DIRECTOR RESPONSIBILITIES
(1) The Associated Students President
shall preside at all Board of Directors meetings; shall call special meetings
as needed; shall vote only in the case of a tie; may form committees for
specific purposes; shall serve as a member of the Associated Students
Finance Committee; shall be responsible for the execution of the Associated
Students Constitution and By-laws; shall be the official spokesperson
for the Associated Students and have any other powers granted him or her
by the Board of Directors in accordance with the Associated Students Constitution
and By-laws
(2)
The Associated Students Vice President shall
assume the office of the Associated Students President in the latter's
absence, resignation, or removal from office and shall perform such other
duties as directed by the Associated Students President, shall be an ex-officio
member of all Board of Directors committees, other than those of which
he or she is Chairperson, at the request of the President. The Vice President
shall chair the Constitution Committee, Joint Council, and shall coordinate
Associated Students representation with external student and community
organizations, including volunteer opportunities.
(3)
The Associated Students Secretary shall prepare
the agenda for each official meeting in cooperation with Associated Student
President, the Director of Budget Management and Associated Student Advisor.
The Agenda must be posted in accord with the Ralph M. Brown Act revised.
The Associated Students Secretary shall prepare the minutes for each official
meeting. The Associated Students Secretary shall conduct roll call and
keep attendance at official meetings; shall act as historian and maintain
an accessible file of minutes and other historical documents.
(4)
The Director of Budget Management shall have
general supervision, of all Associated Students finances; shall keep a
written account of all finances related to the Associated Students; shall
sign all requisitions for expenditures; shall provide a financial balance
sheet and income and expenses summary to the Associated Students Board
of Directors, Finance Committee, and Inter-Club Council at least three
(3) times a semester. The Director of Budget Management is the designated
Chairperson of the Associated Students Finance Committee. The Director
of Budget Management shall be responsible to prepare the agenda and minutes
for the Finance Committee meetings; shall be responsible for any and all
other duties associated with committee chairperson responsibilities. The
work of the Director of Budget Management shall be done in cooperation
with the Associated Students Advisor. The Associated Students Director
of Budget Management shall represent the Associated Students on the Santa
Monica Community College District Budget Committee.
(5)
The Director of Student Services shall serve
as a liaison between the Associated Students and campus student services
such as: Campus Police, Food Services, Bookstore, Health and Psychological
Services Center, African-American Collegiate Center, International Students
Center, Latino Center, Women's Center, Child Care Center, and the Admissions
Office. The Director of Student Services is encouraged to appoint a committee
or individual student to serve as liaison support for the Director of
Student Services.
(6)
The Director of Student Instructional Support
shall serve as a liaison between the Associated Students and campus instructional
support services such as: Cayton Center Computer Lab and other Santa Monica
College Computer Labs, Math Lab, Learning Resource Center, Library, Counseling,
Reading Lab, Writing Lab, and Transfer Center. The Director of Student
Instructional Support is encouraged to appoint a committee or individual
student to serve as liaison support for the Director of Student Instructional
Support. The Director of Instructional Support shall serve on the Academic
Senate Curriculum Committee.
(7)
The Director of Student Outreach in cooperation
with other members of the Associated Students Board of Directors shall
promote activities, programs and services for students at satellite campuses,
(Madison, Airport, Emeritus, and the Academy of Entertainment and Technology),
and for students who attend evening and/or weekend classes. The Director
of Student Outreach shall promote alumni activities (i.e., Homecoming.)
The Director of Student Outreach is encouraged to establish a committee
with at least one member from each satellite campus as liaison support
for the Director of Student Outreach. The Director of Student Outreach
shall serve on the Students Affairs Committee.
(8)
The Director of Academic Support shall serve
as a liaison between the Associated Students, the Academic Senate, and
Academic Departments. The Director of Academic Support shall be responsible
for recruiting students to serve as representatives on appropriate Academic
Senate and college-wide committees; and shall promote opportunities for
students to participate in mentor and internship experiences. The Director
of Academic Support is encouraged to a committee or individual student
to serve as liaison support for the Director of Academic Support. The
Director of Academic Support shall serve on the Grade Appeals Committee.
(9)
The Director of Student Financial Support shall
serve as a liaison between the Associated Students and campus financial
support services such as: Financial Aid, EOPS, Scholarship Office, Job
Center and the Santa Monica College Foundation. The Director of Financial
Support shall be responsible for the Associated Student Emergency Book
Loan Program. The Director of Financial Support is encouraged to appoint
a committee or individual student to serve as liaison support for the
Director of Student Financial Support.
(10)
The Director of Activities shall coordinate
Associated Students sponsored events such as concerts, speakers series,
plays, exhibitions; shall coordinate the use of Santa Monica College venues
during the activity hour; shall maintain a schedule of Associated Students
sponsored events and a file of all agreements and contracts; The Director
of Activities is encouraged to appoint a committee to participate in the
development and implementation of activities. The Director of Activities
shall serve as an ex-officio member of the Inter Club Council Activities
Committee, as stated in the Inter Club Council Constitution, Article V,
Section 3,Item (2): if unable to participate the Director of Activities
shall appoint a student representative.
(11)
The Director of Publicity shall be responsible
for the promotion of all Associated Students events, activities, and Associated
Students vacancies in accord with Article II Section 5. The Director of
Publicity shall publish the Associated Students through the Santa Monica
College news services at the beginning, middle and end of each semester.
The Director of Publicity is encouraged to establish a Publicity Committee.
The Publicity Director shall serve as an ex-officio member of the Inter
Club Council Publicity Committee, as stated in the Inter Club Council
Constitution, Article V, Section 3,.Item (2): if unable to participate
the Director of Publicity shall appoint a student representative.
(12)
The Inter-Club Council Chairperson shall represent
the Inter-Club Council on the Board of Directors, chair the Inter-Club
Council meetings, and shall be the chair of the Election Committee. The
Inter-Club Council Vice Chairperson shall assume the office of the chair
in the latter's absence. The Inter-Club Council Chairperson and Vice-Chairperson
shall serve as ex-officio non-voting members of the Associated Students
Board of Directors.
(13)
The line of succession for Associated Students President shall be: Vice
President, Secretary, Director of Student Services, Director of Student
Instructional Support, Director of Outreach, Director of Academic Support.
A Director shall meet the eligibility requirements in order to succeed
to the office of President.
(14)The
Santa Monica College Superintendent/President's designee shall serve as
Associated Students advisor. No action may take place in the absence of
the advisor or designee. The Associated Students may conduct activities
as approved by the advisor, pursuant to California Education Code (Section
76060).
SECTION
7: ELECTION OF MEMBERS OF THE BOARD OF DIRECTORS AND THE STUDENT TRUSTEE
(1) Election of the Associated Students Board of Directors shall be held
by secret ballot, under the general supervision of the Election Committee
and in compliance with the Associated Students Election Code established
in accordance with the Associated Students Constitution.
(2) Election of the Associated Students Board of Directors and Student
Trustee shall be held on Monday through Thursday during the sixth, seventh
or eighth weeks of the Spring semester, prior to the California Student
Association of Community Colleges (CalSACC) Spring Legislative Conference.
(3) The Board of Directors shall have the power to change the dates of
the elections if circumstances make the action necessary.
(4) The election Committee shall publicize the election in the first Spring
semester edition of the Santa Monica College Corsair newspaper. The election
shall be publicized no less than fourteen (14) school days before the
filing date for petitions.
(5) Candidates for the Associated Students Board of Directors and Student
Trustee shall:
(a) File the following documents with the Associated Students Advisor:
(i) Candidate Petition signed by fifty (50) Santa Monica College students;
(ii) Candidate's Instructors Grade Check;
(iii) Unit and Grade Point Average contract; and
(iv) Compliance with Election Code Contract
(b) In order to appear on the ballot and prior to campaigning
(i) the above documents shall be filed by the date designated in the Election
Code which shall be at least ten (10) school days prior to the Associated
Students Election, and
(ii) attend the Mandatory Candidates meeting on the date designated in
the Election Code which shall be at least seven (7) school days prior
to the Associated Students Election
(c) In order to be a Write-In Candidate:
(i) the above documents shall be filed by the date and time designated
in the Election Code.
(6) All candidates for the Board of Directors and Students Trustee shall
submit the Expense Statement by the date and time designated in the Election
Code.
(7) All candidates for the Board of Directors and Students Trustee shall
comply with the Election Code.
SECTION
8: IMPEACHMENT
(1) A Director may only be impeached for: (a) dereliction of duty, (b)
misuse of funds, or (c) abuse of authority.
(2) Impeachment proceedings shall be initiated by a two-thirds (2/3) vote
of the Board of Directors.
(3) Impeachment shall be ruled upon by the Judicial Board.
(4) Impeachment shall require a four-fifths (4/5) vote of the Judicial
Board.
SECTION 9: COMMISSIONERS
(1) Commissioner(s) are appointed by the respective Directors and are
not subject to confirmation by the Board of Directors and shall meet the
requirements of their responsibilities as stipulated and agreed upon by
the appropriate Director.
(2) Each Director may select a Primary Commissioner who, in case of their
absence may serve as a their non-voting representative at Board of Directors
meetings.
(3) At Board of Directors meetings, the Primary Commissioner may: (a)
make motions; (b) not second motions; (c) have the right to speak to any
issue; and (d) not be counted for quorum.
(4) Each Director shall have and be responsible for at least one (1) but
not more than four (4) Commissioners to assist in the performance of their
duties.
ARTICLE
III: INTER-CLUB COUNCIL
SECTION
1: PURPOSE
(1) The purpose of the Inter-Club Council shall be: to promote student
awareness of and participation in Santa Monica College clubs; to establish
coordination, communication, and cooperation among the officially registered
student clubs; to promote the development of student leadership and service;
and to promote campus and public awareness of Inter-Club Council activities.
SECTION
2: COMPOSITION
(1) The Inter-Club Council shall consist of one (1) representative from
each officially registered Associated Students organization (club). There
shall be three officers: Chairperson, Vice Chairperson, and Secretary.
The Inter-Club Council Chairperson shall serve on the Associated Students
Board of Directors. The Inter Club Council Vice Chairperson shall serve
on the Associated Students Finance Committee. The Inter-Club Council Vice
Chairperson and Inter-Club Council Secretary shall serve as non-voting
members of the Associated Students Board of Directors' meetings.
(2) The Student Activities Advisor shall serve as advisor to the Inter-Club
Council.
(3) The line of succession for the Inter-Club Council Chairperson shall
be: Inter-Club Council Vice Chairperson, and Inter-Club Council Secretary.
In the event of a vacancy the Inter-Club Council shall elect a new officer.
SECTION
3: TERM
(1) Each Inter-Club Council member's term shall be for one (1) year and
no more than two (2) years total.
(2) Inter-Club Council members shall be enrolled in at least six (6) units
at Santa Monica College and maintain a "C" (2.0) grade point
average. The Inter-Club Council Chairperson, and Vice Chairperson, and
Secretary shall meet the Associated Students Board of Directors qualifications.
SECTION
4: STUDENT CLUBS
(1) Any group of six (6) or more Associated Students may form a club on
campus in accordance with Santa Monica Community College District policy,
the Associated Students Constitution and By-laws, and the Inter-Club Council
Constitution.
(2) A full-time faculty or full-time staff member shall serve as advisor
to a club in accordance with Board of Trustees Policy and Administrative
Regulations.
ARTICLE
IV: JOINT COUNCIL
SECTION
1: COMPOSITION
(1) The Joint Council shall consist of the Board of Directors, the Inter-Club
Council officers and eight (8) representatives elected by the Inter-Club
Council.
(2) The Associated Students Vice President shall serve as Chair and the
Inter-Club Council Chairperson shall serve as Vice Chair of the Joint
Council. The line of succession shall be: Inter-Club Council Vice Chair
and the Director of Student Services.
(3) The Associated Students advisor shall serve as advisor to the Joint
Council.
SECTION
2: DUTIES AND RESPONSIBILITIES
(1) The Joint Council shall have the authority to approve amendments to
the Associated Students Constitution and By-laws forwarded by the Board
of Directors and the Inter-Club Council. The amendment(s) must receive
a majority approval of the Joint Council to be placed on the ballot.
(2) The Joint Council shall confirm nominations to the Judicial Board.
(3) A special meeting of the Joint Council may be called by a two-thirds
(2/3) vote of the Board of Directors or the Inter-Club Council.
(4) The Joint Council shall meet within fifteen school (15) days of being
called. Any meeting shall be announced and posted five (5) days prior
to the meeting.
ARTICLE
V: JUDICIAL BOARD
SECTION
1: PURPOSE
The Judicial Board shall exist as the judicial branch of the Associated
Students.
SECTION
2: JURISDICTION
(1) The Judicial Board shall rule upon the constitutionality of the actions
of the Board of Directors and the Inter-Club Council including dereliction
of duty, misuse of funds, and abuse of authority.
(2) The Judicial Board shall serve as a Board of Appeals to decisions
of the Election Committee.
(3) The Judicial Board shall rule upon an impeachment proceeding initiated
by the Associated Students Board of Directors.
SECTION
3: COMPOSITION
(1) The Judicial Board shall consist of five (5) justices.
(2) The Associated Students Board of Directors shall nominate three (3)
student members by the eighth week of the Fall semester. Nominations shall
be confirmed by the Joint Council.
(3) One administrator shall be appointed by the Superintendent/President
to serve on the Judicial Board; one faculty member shall be appointed
by the Academic Senate to serve on the Judicial Board.
(4) All shall be voting members.
SECTION
4: TERMS OF OFFICE
(1) Student Justices' term of office shall be for two (2) years.
(2) Student candidates for Judicial Board must meet the same academic
requirements as the Board of Directors as stipulated in Article II, Section
4, (3), (4) and (5).
(3) Vacancies shall be filled as stipulated in Article V, Section 3. (2)
above, within three (3) weeks of the vacancy.
SECTION
5: DUTIES AND RESPONSIBILITIES
(1) The Judicial Board shall meet:
(a) at the request of a two-thirds (2/3) vote of the Board of Directors
or Inter-Club Council; or
(b) by petition by the student body with signatures of no less than five
percent (5%) of the number of students currently enrolled (spring or fall
semesters only). Signatures shall be validated by the Associated Students
advisor or designee.
(2) The meeting shall be held within fifteen (15) school days from the
date of authorization and shall be announced and posted in accordance
with the Brown Act. Only issues that were specifically identified for
the meeting shall be considered.
(3) Decisions of the Judicial Board shall require a four-fifths (4/5)
vote.
SECTION
6: REMOVAL
(1) A justice may be impeached for (a) dereliction of duty or (b) abuse
of authority.
(2) Impeachment proceedings shall be initiated by a two-thirds (2/3) vote
by the Board of Directors or the Inter-Club Council.
(3) Grounds for impeachment shall be reviewed by a special committee consisting
of the Associated Students President, Inter-Club Council Chairperson,
an appointee of the Academic Senate, the Dean of Student Life, and a designee
of the Superintendent/ President.
(4) Impeachment shall require a four-fifths (4/5) vote of this committee.
ARTICLE VI: STUDENTS' RIGHT TO PETITION
SECTION
1: INITIATIVE
(1) A legislative action may be initiated by filing with the Associated
Students Secretary, a petition by the student body with signatures of
no less than ten percent (10%) of the number of students currently enrolled
(spring or fall semesters only). Signatures shall be validated by the
Dean of Student Life or designee.
(2) An initiative petition shall pertain to one specific action.
(3) Any proposed action dealing with financial matters must specify the
dollar amount.
(4) Unless otherwise stated, all initiatives shall be voted on at the
next general election.
SECTION
2: REFERENDUM
(1) An action of the Board of Directors shall be subject to referendum
by filing with the Associated Students advisor a petition by the student
body with signatures of no less than ten percent (10 %) of the number
of students currently enrolled (spring or fall semesters only). Signatures
shall be validated by the Associated Students advisor or designee.
(2) A referendum petition shall pertain to one specific action.
(3) Upon receipt of a validated petition, the Board of Directors shall
rescind its action or call a special election within fifteen (15) school
days.
SECTION 3: RECALL
(1) Any Board of Directors member shall be subject to recall if a petition
filed with the Associated Students advisor is signed by ten percent (10%)
of the students currently enrolled (spring or fall semesters only).
(2) A recall petition shall pertain to one specific Director.
(3) The written petition must be submitted to the Associated Students
advisor for validation of signatures.
(4) Upon validation of signatures, the Board of Directors shall order
a special election within thirty (30) days.
ARTICLE VII: STANDING COMMITTEES
SECTION
1: CONSTITUTION COMMITTEE
(1) The Constitution Committee shall consist of members from the Associated
Students Board of Directors and the Inter-Club Council. Additional students
who are currently enrolled may apply to serve on the committee.
(2) The chair of the committee shall be the Associated Students Vice President.
(3) The Constitution Committee shall submit all Constitution and By-laws
proposals to the Associated Students Board of Directors and Joint Council.
SECTION
2: ELECTION COMMITTEE
(1) The Election Committee shall consist of the Chairperson of the Inter-Club
Council, as chair, and members of the Inter-Club Council.
(2) None of these members shall be candidates in the upcoming election.
In the event that the Inter-Club Council Chairperson is a candidate in
the election, a chairperson shall be elected by the committee.
(3) The Inter-Club Council advisor shall be advisor to this committee.
(4) The Election Committee shall be responsible for establishing and enforcing
the Election Code.
(5) The Election Committee shall formulate the Election Code and forward
it to the Associated Students Board of Directors for approval by the fourteenth
(14) week of the Fall semester.
(6) The Election Committee shall uphold the approved Election Code and
supervise the Associated Students elections.
(7) The Election Committee shall publicize the election in the first edition
of the Spring semester of the Santa Monica College Corsair newspaper.
SECTION
3: FINANCE COMMITTEE
(1) The Finance Committee members shall be the Associated Students President;
the Inter-Club Council Vice Chairperson; and the Director of Budget Management,
who will serve as chairperson, the Associated Students advisor, and an
Administrator appointed by the Superintendent/President.
(2) The Finance Committee shall develop an Associated Students operating
budget for approval by the Board of Directors.
(3) The Finance Committee shall review and recommend to the Board of Directors
all requests for funds.
(4) Clubs and organizations shall meet with this committee prior to budget
allocations by the Board of Directors.
(5) The Director of Budget Management shall present Finance Committee
recommendations and all funding requests to the Board of Directors.
ARTICLE
VIII: CONSTITUTIONAL CHANGES
SECTION
1: AMENDMENTS
(1) Amendments to the Associated Students Constitution may be proposed
to the student body by one of the following methods:
(a) A two-thirds (2/3) vote of the Associated Students Board of Directors
on proposals submitted by either the Associated Students Constitution
committee or the Inter-Club Council. The amendment(s) must receive a majority
approval of the Joint Council to be placed on the ballot,
(b) A petition signed by 10 percent (10%) of the members of the currently
enrolled student body (fall or spring semesters only).
(2) Amendments to this Constitution must be approved by a two-thirds (2/3)
affirmative vote of the ballots cast in a generally announced Associated
Students election.
(3) Public notice of such proposed modifications shall be given two (2)
weeks prior to the election.
SECTION
2: BY-LAWS
(1) By-laws to the Associated Students Constitution are established to
govern the internal affairs of the Associated Students.
(2) By-laws to the Associated Students Constitution must be approved and/or
modified by a two-thirds (2/3) vote of both the Board of Directors and
the Inter-Club Council.
(3) Public notice of such proposed modifications shall be given two (2)
weeks prior to the vote.
SECTION 3: RATIFICATION
This
Constitution shall require a two-thirds (2/3) affirmative vote of the
ballots cast in a generally announced Associated Students Election. Upon
ratification, this Constitution shall become effective the final day of
the semester in which it is adopted. Students who were elected or appointed
to office at the time of ratification of this Constitution shall be permitted
to fulfill their term of office.
Revised:
April 1999
BY-LAWS
OF THE ASSOCIATED STUDENTS OF SANTA MONICA COLLEGE
ARTICLE
I: OPERATING PROCEDURES
SECTION
1: RULES OF ORDER
The most current issue of Robert's Rules of Order shall be the final authority
in questions of parliamentary procedures.
SECTION
2: ELECTION CODE
An election code shall be formulated by the Election Committee and approved
by the Board of Directors.
ARTICLE
II: FISCAL PROCEDURES
SECTION
1: A.S. FUNDS
Associated Student funds shall be divided into two (2) parts, known respectively
as "Public Relations Funds."
SECTION
2: PUBLIC RELATIONS FUND
(1) Public Relations Funds (Regular): Fifty (50) cents from each regular
Associated Students membership shall be administered by the President
of the College or his/her authorized representatives and the A.S. President.
(2) Public Relations Funds (Associated): Fifty (50) cents from each limited
Associated Students membership shall be administered by the President
of the College or his/her authorized representatives and the A.S. President.
SECTION
3: ASSOCIATED STUDENT INCOME
The Associated Students Funds shall consist of all receipts from the Associated
Student memberships (less fifty (50) cents transferred to the Public Relations
Fund), interest earned from investments and deposits, and other activities
sponsored by the Associated Students.
SECTION
4: FISCAL AUTHORITY
(1) The Associated Students Board of Directors shall approve all Associated
Student Organizations' budgets and expenditures.
(2) The President or his/her designee shall administer all Associated
Students Business.
(3) No funds shall be expended by the participating bodies beyond the
Board approved budget allowances.
SECTION
5: DISBURSEMENT OF FUNDS
1) All disbursement requisitions must be accompanied by a set of minutes
indicating student organization approval and authorized signatures.
2) When the exact cost of the purchase is known, a completed purchase
order must be submitted to the Board of Directors advisor.
3) Disbursement of funds for articles or functions of uncertain cost,
cash advances or reimbursements for expenses incurred shall be documentations
of actual costs are submitted within one (1) week of purchase and all
other conditions for disbursement are met.
a) Items of uncertain cost shall require a purchase order.
b) For any advance payments made all unused or undocumented funds must
be returned to the custodian of the funds.
c) No reimbursement shall ever be considered guaranteed.
4) The Board of Directors advisor shall be the custodian of the funds.
SECTION
6: YEAR-END BALANCES
(1) Any supplies or unexpended funds remaining in a student organization
budget at the end of the year (June 30) shall return to the general Associated
Students treasury.
(2) Only Special Accounts of clubs or organizations inactive for two (2)
years shall revert to the Associated Students treasury.
End
of By-Laws (8/91) |
