OF SANTA MONICA COLLEGE

A meeting of the Classified Senate of the Santa Monica Community College District will be held in the Technology Building 300E (The Loft) on Thursday, May 11, 2000 at 12:00 p.m.

1. Bylaws Amendment Article 7, Section 7.1.2

Classified Senate Meeting Agenda

May 11, 2000

Page 2

TO: Classified Senate

FROM: Election Committee

PREPARED BY: President

SUBJECT: Proposed Bylaw Amendment

It is recommended that the Classified Senate APPROVE the following amendment to the Bylaws of the Classified Senate:

7.1 Eligibility

7.1.1 Eligibility for Senators shall be open to all permanent classified employees

7.1.2 Eligibility for Officers shall be open to all permanent classified. employees who have previously served at least one year on the Senate within last three years

Comment: The Election Committee feels this change is necessary to allow for more classified employees to be eligible for officer positions of the Classified Senate. The intent of the one year requirement was to ensure an elected officer would have the knowledge of the structure and purpose of the Senate. Since the Classified Senate has only been in existence for four years, there is not a sufficient "pool" of classified staff who meet the requirement and are willing to serve. This item if approved would take effect immediately upon a two thirds vote per Bylaws Article 8:

Amendments to these bylaws shall be made only at a regular meeting of the Classified Senate and by a two-third’s vote of the Classified Senate.

AYES:

NOES:

ABSENTIONS:

Well, although you have heard plenty about this in a variety of ways already, I wanted to tell you how the issue stands for the Senate. As most of you have read, I made my comments at the Board meeting Monday night (May 1). Oddly enough there were probably only 5 people in the audience to hear comments since the meeting went so late. I think it was probably 11:00 or 11:15 p.m. when we finally got to that part of the agenda. Comments were vague enough as not to upset anyone. Interestingly enough, Charlie Donaldson, spoke as a resident and teacher. He is actually also the Academic Senate President. I asked him how he was able to speak in his capacity as resident and faculty member and not get into trouble by the Academic Senate since he is their representative. His response is that some might not like it but that he did take his Academic Senate tie off. The board action item on this issue changed dramatically from the original one printed in the agenda and the one actually voted on during the meeting (see below). I have attached it to your packet for reference. The response from the email to invite Dr. Robertson was mixed. Only 12 senators responded. 7 saying wait (1 leaning towards "never") and 5 saying yes have her come speak and listen to what she has to say. As luck would have it, our meeting is next Thursday, and Dr. Robertson booked solid with interviews and meetings. Maybe giving it time will be good and feathers to be smoothed down. So this item will not be on the May 11 meeting agenda.

In reviewing the past rosters of senators there seem to be only about 40 people who meet the criteria for officer ( one year of senator experience within the last three years). Consequently, our "pool" of people to run for office is very small. The Senate has only been in existence for four years and we have had such rapid turnover. The Election Committee has asked that the Senate considers removing the year of experience requirement and so you will notice there is an agenda item this month for your discussion.

The Classified Senate Newsletter "The Agenda" has been distributed via campus mail. Hopefully this will give the classified community information about what the Senate does and may generate some interest and enthusiasm.

I distributed a copy of this proposed resolution out at our last meeting. This is extremely important for us to be aware of. The statewide Classified Senate is drafting a resolution to affirm Classified Senates or councils at each campus and their contributions to classified staff. This might be something that we need to officially discuss with CSEA Chapter 36. I would venture to say that our own CSEA chapter would not support this resolution since our relationship works here at Santa Monica College. I would like for us to discuss this under New Business and decide on a course of action. It may be something that we would just be able to send a letter to the chapter urging them to not support this resolution. Think it over.

You should have all received the MS Word file that discusses the recommendation and explanation for the change in terminology. We had stated that we would have a discussion on this, however as I said in my email, I have been assured that it will not affect the principle of the original policy as approved by the Board of Trustees. I am glad we have a copy of this report by the Task Force. There are several recommendations that I would like to follow up on and see if any progress has been made since the document was written back in July 1999.

As representative to the District-wide Technology Committee, I have been asked to help compile 5-7 questions to be included in a technology survey. I reviewed the survey done a few years ago and many of the questions asked are no longer relevant. I personally feel that we need to ask how many people have a computer on their desk or worksite. I am very interested in the prospect of "cascading or recycling" computers so that eventually all classified will have computers available to them and not have to go to some remote location to use one. If you are interested in assisting me devise questions, please let me know immediately. My deadline to provide survey questions is May 12, 2000.

This is very exciting. I have been meeting and talking with representatives from Corporate Express and an office supply vendor, Avery Dennison. We will be training our Classified Senate committee of eight people on the electronic ordering process of Corporate Express on May 15. Once these eight people get some experience at ordering this way and it seems to work for the committee members, we will expand it to more classified on campus. Additionally, there will be a manufacturer presentation on May 23. I have arranged for release time for the committee meeting on the 15^th if people need it. The presentation on the 23^rd will have two times to cover the lunch hour, a 12:00 noon presentation and a 1:00 p.m presentation. While I understand that lunch hours sometimes are not always on a 12 or 1 p.m. cycle, we must work within the availability of rooms and the representative’s time availability also. The presentation on the 23^rd will be for all people the Purchasing Department has identified that order supplies through Corporate Express, which is about 90 people. All attendees will get samples to take back to their offices and try. One of the things I would like is for the attendees to do is tell us which of these samples work for them and which aren’t meeting their needs so we can decide which would be an item we could stock on campus and would become "standard." This first presentation is for mostly labels and organizational tools. I am very interested in having a presentation on pens and pencils. This will be harder to standardize because we all have our favorite pen we like to use! More to come. Actually for those of you on the committee, it needs a chairperson so let me know if you are interested.

At a recent meeting a Senator expressed concern that the "All Classified" list on our email system went to not only all classified staff but also to classified managers. I had explained that I was informed that they could not separate these two groups into separate lists. I emailed the Postmaster and explained my need and asked if there was a way to maybe separate them. HE DID! I was floored. Ok, so here’s how it works. Bear with me because it took me several times to see if I could figure it out. The "ALL CLASSIFIED list still has both groups (managers and classified). A new list was created called "Classified Staff Only." This has only classified staff and no managers. There is also a "Classified Managers" list and a "Classified Confidentials" list. Interestingly enough there is a "Classified Senate" list but there are no names in there. Guess I was supposed to tell someone who to put in there. Anyway, the good news is that you can now send emails to only classified staff.

Twenty-five classified staff will be participating in graduation ceremonies on June 13. We would have had the full 30, however many people are taking vacation or are otherwise unavailable to participate. Hopefully next year. As many of you know, this is my absolute FAVORITE activity of the year. It is something we really need to support. If you did not participate this year, I would really encourage you to join us next year. I will even volunteer to take on the "chair" of this committee next year if the new president wishes me to do so.

Ok, that is all I have to report at this time. See you at the meeting on May 11, 2000 at 12noon in the Loft. If you cannot attend please contact Ana Greenberg, our Recording Secretary to let her know so you can be excused.

Tony

RECOMMENDATION NO. 39 INITIATIVE FOR PUBLIC EDUCATION (SUBSTITUTE)

It is recommended that the Board of Trustees direct staff to implement the following actions regarding the Initiatives for Public Education: Endowing Lifelong Learning for the Santa Monica Community.

Comment: The staff report shall address:

• A new joint powers educational authority for the City of Santa Monica, Santa Monica-Malibu Unified School District and Santa Monica College.
• A new 7.5 acre sports park at the Santa Monica Airport.
• Expanded arts, music and science programs for Santa Monica High School.
• Institutional revitalization leading to restoration of earthquake damaged public education facilities and improved access to Santa Monica College programs for residents.
• New workforce training programs for Santa Monica residents and businesses.
• New local revenue commitments to programs at the Unified schools, the College and for preschool children.

MOTION MADE BY: Annette Shamey

SECONDED BY: Nancy Cattell

Susan McCarthy

Marsha Moutrie

Ken Genser

Murray Kane

Pam O’Connor

Paul Rosenstein

Linda Sullvian

Patricia Hoffman

Ellen Brennan

Michael Tarbot

Judy Abdo

Ralph Mecher

Carli Buchanan

Phil Hendricks

Lee Finch

Lee Peterson

Karen Comegys

Dolores Press

Charles Donaldson

Ralph Vidal

Brian Hutchings

Maggie Hall

STUDENT ADVISORY: Aye

AYES: 6

NOES: 0

Members present: Tom Carter, Olga Chao, Jim Galligan, Jeannette Goolsby, Ana Greenberg, Joanne Guercio, Phil Hendricks, Thelma Hoffman, Deborah Jansen, Martha Jimenez-Alvarez, Ross Johnson, Steve Levine, Lee Peterson, Tony Prestby, Garrett Ramos, Pat Preston, Barbara Siegel, Judy White

The meeting was called to order at 12:15 p.m.

Introduction of guest: Craig Walter, Campus Police Department

Corrections to April 6, 2000 minutes:

Under Unfinished/Old Business: correct spelling of Jeannette Goolsby.

Under Unfinished Business: Barbara Siegel’s comment wording changed from dismay to "concerned."

There being no further corrections, minutes were filed as corrected.

Updates (Tony Prestby)

1. At the April Board of Trustees meeting, the Student Trustee and A.S have revitalized the Associated Students Recognition Award. This award is given to a faculty member, classified staff member and a student who have enriched the lives of Santa Monica College. For April, the classified recipient was Tito Sicilia. Tom Donner, Executive VP reviewed the handout of revision to the campus facilities changes. Copy of the handout was given to Senators present. Tony also passed out a copy of the proposed CSEA Resolution No. 13 which seeks to create legislation which would make exclusive bargaining representatives the legal representative for shared governance purposes. Tony reported that the statewide Classified Senate is very concerned about the potential of this resolution and effects of subsequent legislation should this resolution pass at the summer CSEA conference. Tony has spoken to Jim Wilson, President of the California Community Colleges Classified Senate. Jim will be meeting with Tom Nussbaum, Chancellor of the California Community Colleges to discuss this. Lee Peterson raised the question of the item on the Board of Trustees Agenda where the board is revising their board policies. There doesn’t seem to be any "shared governance" on these revisions. Barbara Siegel reported that in the Personnel Commissioner Selection Committee, Robert Sammis VP of Human Resources advised that the term of "Shared Governance" has been replaced with "Participatory Governance." This is a concern that "participatory" has a different intent than "shared." Deborah Jansen questioned what the actual language was written in AB1725. If the actual language of AB1725 is "shared" then the District cannot make changes like this. Tony stated that AB1725 in his recollection has only a minimal reference to classified staff and he would check into this. Tom Carter felt we should request input. Due to time constraints Tony asked that the Senate let him do some research and put this on the agenda for discussion at the next meeting. A copy of the letter to Dr. Robertson concerning the process of the Personnel Commissioner Selection Committee was disseminated to the Senators. Phil Hendricks stated he believed that direction was given to have this correspondence given to the Board of Trustees and Personnel Commissioners. Tony will do this. Tony asked if someone would represent the Senate at the next Personnel Commission meeting. Deborah Jansen will do this.

Gloria Mottler absent.

No reports given.

Action Item No. 1

Classified Senate Affirm classified employees to fill reminder of 2000 term, ending June 30, 2000.

Sarah Coleman, Marilyn Goodrich and add Craig Walter (no objections for addition)

Moved: Pat Preston

Second: Jeannette Goolsby

Vote: unanimous

Action Item No. 2

It is recommended that the Classified Senate NOMINATE and AFFIRM Classified Senators to fill current vacancies in the Classified Senate Executive Committee:

1. Recording Secretary

2. Corresponding Secretary

3. Treasurer/Fundraiser

Moved: Barbara Siegel

Second: Pat Preston

Vote: Ayes: 17, Noes: 0 Abstentions: 1

Nominations

Corresponding Secretary None

Recording Secretary: Ana Greenberg

Treasurer/Fundraising: Jeannette Goolsby

There being no objections nominees were declared elected by acclamation.

These officers will take office immediately and responsibilities expire on June 30, 2000.

Creation of New Senate Committee:

Tony reported that he has met with Kim Stone of the Purchasing Department and would like to establish a Classified Senate Committee called the Office Supply Standardization Committee. The committee will be charged with reviewing and testing office supply products from manufacturers and training classified staff to order supplies from Corporate Express over the web. This committee will also make recommendations to the Purchasing Department on items that should be "standard" for the campus and could be ordered in bulk quantities and save the District money.

There being no objections the committee is hereby established. Senators who interested in serving on this committee:

Steve Levine, Jeannette Goolsby, Tom Carter, Thelma Hoffman, Joanne Guercio, Barbara Siegel and Tony Prestby (ex officio).

Lee Peterson reported that there have been several complaints about air quality in both the Media Center and Third Floor Technology Building. Apparently the cause of the Media Center problem is due to waste gases from the cafeteria backing into the intake air system of the Media Center. Lee has met with Inspectors and the college Environmental Compliance Officer. Steve Levine reported that he personally has met with the City Inspector on three occasions and the inspector hasn’t found any problems. Employees interested can view a written report. Contact Lee for details. CalOSHA has been called and is coming out to inspect. The Technology Building problem is gases coming back through vents on top of building. CSEA may file a grievance. Business Building: A student has made several complaints at the Board of Trustees meetings concerning environmental issues in the Business Building. CSEA is assisting with non-unit members on the reorganization of a department. Thelma Hoffman raised the issue that there is a bad smell in the Fitness Center. Lee asked that Thelma email him so that he has something in writing to follow-up on. Negotiations: Team is meeting regularly with District team working on Evaluations and Transfer language. Tom Carter, chair of the Negotiations Team for CSEA chapter 36, reported that the meetings have been good however there are still disagreements on definition of transfers. Work on language will continue. There will be a full report on negotiations at the next chapter meeting. A question was asked about a ballpark time for when Tom expected negotiations would end. Tom stated probably another three to six months but couldn’t guarantee that timeline. The District Team is Robert Sammis, Kathy Becker, Jeff Peterson, Dot Gelvin, Winniphred Stone and Heidi Granger. Classified School Employees Week: Deborah Jansen needs classified employees to give her input on what activities they would like for the week. CSEW is May 21-27. CSEA Chapter 36 will be arranging this day. In the past, Professional Development funding has covered the cost of the annual luncheon however it appears this is really not an appropriate use of ab1725 funds. It would be appropriate if we could have a speaker and a luncheon and then AB1725 funding would be appropriate. Discussion from the floor was that employees like the time at the luncheon to socialize and would not want to listen to a speaker. Joanne Guercio said this is a time to honor classified. Barbara Siegel said that it could be a week of activities such as square dancing and could give employee’s popcorn or a one-hour activity which employees could voluntarily choose to participate. Pat Preston suggested we could have a workshop similar to Staff Development day. Thelma Hoffman suggested showing appreciation in other ways such as coffee/donuts served by the managers. Ideas for the day should be given to Deborah Jansen.

Meeting Adjourned: 1:07 p.m.

Respectfully submitted:

Martha Jimenez-Alvarez