OF SANTA MONICA COLLEGE

A meeting of the Classified Senate of the Santa Monica Community College District will be held in the Technology Building 300E (The Loft) on Thursday, May 13, 1999 at 12:00 p.m.

12:05-12:55 p.m. Major Items of Business

1. Review and Filing of Minutes

April 8, 1999 (will be sent out separately)

1. Proposed District Policy on Business Cards

3. Standing Committee Reports (written or verbal)

Activity Hour Task Force - Nan Lieberman -copy of task force report attached)

Budget Committee-Gloria Mottler

Coordinating Council - Tony Prestby

District Technology –Tony Prestby

Information Services Committee-Florence Dick-Pineiro

Matriculation

Program Review- Tony Prestby

Professional Development Committee - Olga Chao

Shared Governance – Executive Committee

Student Affairs -

1. Discussion of the Role of the Classified Senate at SMC

2. Review of 1997-99 Institutional Objectives (attached - information item)

Next Meeting: May 13, 1999

Classified Senate Meeting Agenda

May 13, 1999

Page 2

TO: Classified Senate

FROM: Executive Committee

PREPARED BY: President

SUBJECT: Proposed District Policy on Business Cards

It is recommended that the Classified Senate reviews and votes on the proposed SMCC District policy on business cards (see attached)

Proposed Santa Monica College

procedure on ordering business cards

All business cards printed at the District's expense shall be on the standard format established by the District. Employees may request business cards as needed and subject to the approval of the appropriate Vice President. Approval of a request for business cards will be based upon the Vice President's assessment of the frequency of the employee's public contact which would necessitate the use of business cards.

All approved business cards shall carry the official title of the employee as designated by the District. The cost of printing business cards shall be charge against the supply budget of the administrative area requesting or approving the purchase.

TO: Classified Senate

FROM: Executive Committee

PREPARED BY: President

SUBJECT: Discussion of Classified Senate Role at SMC

It is recommended that the Classified Senate review its role and purpose at SMC.

TO: Classified Senate

FROM: Collegewide Coordinating Council

PREPARED BY: President

SUBJECT: Review of 1997-99 Institutional Objectives

It is recommended that the Classified Senate review the 1998-99 objectives and respond where appropriate to whether we are have met any objectives which pertain to classified staff and additionally if there are new objectives which need to be added for 1999-2000.

May 13, 1999

Page 3

1998

Last year, the College adopted its first formal Educational Master Plan. Every three to five years, depending on the circumstances, that plan will be completely redone. During the intervening time period, there will be annual revisions to the plan.

The revision consists of two parts – an update on the 1997-98 objectives and the creation of new objectives for 1998-99. The status of the 1997-98 objectives was incorporated into the formation of the new objectives along with the recommendations from the recent accreditation visit.

The formation of the 1998-99 objectives consisted of the vice presidents preparing a draft of new objectives after consulting with the people within their area and the President of the College. The drafts were submitted to the Collegewide Coordinating Council for their review and approval.

In writing the objectives, it is assumed that all exemplary practices of the College will be continued and that it was not necessary to create objectives for maintenance of effort purposes. Furthermore, it is assumed that the implementation of the actions necessary to accomplish each objective will be done in a manner consistent with the shared governance practices of the College and in accordance with all college policies and procedures.

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INSTITUTIONAL OBJECTIVES

1998-99

ALL GOALS

OBJ-1. To create new written policies and procedures and update existing ones within all areas of the college and ensure that college publications contain accurate,

complete, and current information. (All areas)

OBJ-2. To assess performance of last year’s objectives with in the Educational Master Plan and create new objectives for the following academic year. Develop

assessment of institutional effectiveness in student success and incorporate institutional performance into the Educational Master Plan process. (Planning &

Development)

GOAL 1. STUDENT SUCCESS

OBJ-3. To establish and validate appropriate English and mathematics skill prerequisites, particularly for general education transfer courses. (Academic Affairs) **

Academic Excellence

OBJ-4. To review college tutoring services to ensure general effectiveness, appropriate allocation of resources, and uniformity in the recruitment, selection,

training, and evaluation of tutors. (Academic Affairs)

OBJ-5. To increase the involvement of teaching faculty in the implementation of the revised Matriculation Policy by developing a faculty advisement plan and

improving participation in "Early Alert" and other intervention strategies. (Academic Affairs)

OBJ-6. To expand and strengthen the College's noncredit education offering. (Academic Affairs)

OBJ-7. To establish bookstore operations at all satellite campus sites. (Business & Administration)

OBJ-8. To expand the efforts of institutional research in the area of student success through the examination of student performance data in areas as diverse as

performance at transfer institutions, the student right-to-know, partnership-for-excellence, prerequisite skills relationship with class performance, and basic skills

progress. (Planning & Development)

OBJ-9. To re-examine the way student services are provided and determine what can be changed to improve service and student success. (Student Affairs)

OBJ-10. To develop and implement appropriate student support systems for all off-campus educational programs. (Student Affairs)

OBJ-11. To expand implementation of the Matriculation Policy through greater use of technology and to explore the expansion of the Assessment Center. (Student

Affairs)

OBJ-12. To increase the number of student aid and Pell Grant recipients and decrease the number and percentage of student loan defaults. (Student Affairs)

OBJ-13. To increase the number of transfer students and to establish articulation as an institutional priority by strengthening relationships with four-year

institutions and reviewing all articulation agreements. (Student Affairs)

OBJ-14. To increase the effectiveness of existing recruitment programs and to develop new strategies to attract high achieving international students. (Student

Affairs)

OBJ-15. To review the recommendations of the Athletic Task Force and to implement the three most important recommendations. (Student Affairs)

OBJ-16. To ensure access to textbooks and learning resources for students who require an alternative format or who need to use assistive technology to access these

resources. (Student Affairs)

GOAL 2. ACADEMIC EXCELLENCE

OBJ-17. To establish and validate appropriate English and mathematics skill prerequisites, particularly for general education transfer courses. (Academic Affairs) **

Student Success

OBJ-18. To enhance the program review process to assure that course outlines and course prerequisites are regularly reviewed and updated and that career preparation

information and competencies are included in objectives for occupational programs. (Academic Affairs)

OBJ-19. To develop a new program approval process based upon a review of the process used for approval of the Academy of Entertainment and Technology

curriculum. (Academic Affairs)

OBJ-20. To implement a new library automation system that will provide remote access to information resources and to continue support for library and

information resources facilities, materials, equipment, and technology. (Academic Affairs) ** Technology

OBJ-21. To develop and begin implementation of plans for new educational ventures in international trade, tourism, information technology, and textiles.

(Planning & Development, Academic Affairs)

GOAL 3. COMMUNITY OF MUTUAL RESPECT

OBJ-22. To develop strategies in cooperation with other areas of the College to change the attitudes and behavior of students, faculty, staff, and administrators

towards the cleanliness of campus facilities and grounds so that all parties are contributors to the solution. (Business & Administration, Academic Affairs, Student

Affairs)

OBJ-23. To effectively monitor the faculty evaluations process and to develop and implement an evaluation

orientation/training program for department chairs and faculty who serve on evaluation panels. (Human Resources)

OBJ-24. To develop and implement a training program for department chairs to orient new and continuing department chairs on department chair responsibilities

such as evaluation, part-time hiring procedures, and curriculum development. (Human Resources)

OBJ-25. To review and revise the orientation program for new faculty and classified employees. (Human Resources)

OBJ-26. To review the application process for full-time faculty positions. (Human Resources)

OBJ-27. To revise the procedure for requesting the creation of, or the filling of, classified positions/classifications. (Human Resources)

OBJ-28. To implement - in concert with the Academic Senate, the Classified Senate, the Faculty Association and CSEA - policies on sexual harassment, work

place violence and responsible computing. (Human Resources)

OBJ-29. To implement a training program for all managers on such topics as grievance processing, evaluation, documentation, harassment, violence in the work

place, and management skills. (Human Resources)

OBJ-30. To work cooperatively with the Personnel Commission to develop joint recruitment efforts. (Human Resources)

OBJ-31. In concert with the Faculty Association, CSEA, and the Academic and Classified Senates, to identify and implement an employee assistance program.

(Human Resources)

OBJ-32. To continue the effective management of the staff development program by expanding on-campus training opportunities tailored to the professional duties

of faculty, classified staff, and administrators; by enhancing the mentor program for new faculty and administrators; and by providing training in the area of cultural

sensitivity and cross-cultural communication for all SMC employees. (Human Resources)

OBJ-33. To fully implement an evaluation process for all managers. (Human Resources)

OBJ-34. To implement, after the completion of a new collectively bargained contract, an evaluation by both sides of the bargaining process to determine the

changes that are needed for future negotiations. The evaluation will include, among other things, the necessary exchange of information between each side and the

method for accessing that information by each side. (Human Resources)

OBJ-35. To develop strategies to increase student involvement on district and joint committees. (Student Affairs)

OBJ-36. To provide training for the Police Officers, PSOs and support staff on team building, continuous improvement, and the creation of a safe environment at

the College. (Student Affairs)

GOAL 4. TECHNOLOGY

OBJ-37. To begin the two-year PeopleSoft implementation project for an integrated administrative software system for Human Resources, Financials, and Student

Services/Instruction. Each area will clearly define current business practices and make revisions necessary to take full advantage of system capabilities. (All areas)

OBJ-38. To implement a new library automation system that will provide remote access to information resources and to continue support for library and

information resources facilities, materials, equipment, and technology. (Academic Affairs)

OBJ-39. To develop and implement distance education offerings in at least four areas of the general education pattern for the Associate in Arts degree and to provide

the training and support services needed for the development of these courses, as well as additional offerings in specific majors. (Academic Affairs)

OBJ-40. To revise the Technology Master Plan for years three and four. Once revised, implement year three of the plan along with any carryovers from year two of

the plan. (Planning & Development)

OBJ-41. To develop and begin implementation of a multi-tiered technology training program which ranges from programs directed at faculty and staff (for the

integration of technology into their classrooms and worksites) to training for information technology staff (in order to stay current and to aid in a career laddering

effort). (Planning & Development)

GOAL 5. COMMUNITY PARTNERSHIPS/FINANCIAL VIABILITY

OBJ-42. To encourage the development of contract education programs by increasing the number of partnerships with business and industry. (Academic Affairs)

OBJ-43. To improve the quality and accessibility of accounting data. To fully participate in the implementation of the PeopleSoft system to ensure that it assists

in meeting the accessibility objective on a long-term basis and to explore interim solutions until those benefits can be realized. (Business & Administration)

OBJ-44. To provide in-service training to managers and appropriate department support staff on the establishment and control of budgets and the procedural issues

of purchasing and accounting. (Business & Administration)

OBJ-45. To create a bursar’s office through the integration of the appropriate parts of Station C, the Cashier’s Office and the Auxiliary Office. (Business &

Administration)

OBJ-46. To begin a capital campaign within the Santa Monica College Foundation, raise at least $5 million within the 1998-99 fiscal year, and attempt to sustain

current giving to the Foundation at its present levels. (Planning & Development)

OBJ-47. To develop and begin implementation of a plan for the financing, construction, and operation of a 500-seat theater at the Madison site. (Planning &

Development)

OBJ-48. To develop grant applications to fund priority areas identified within the various planning documents of the College. (Planning & Development)

OBJ-49. To create a new community relations unit which focuses on the connections between college operations and the service area of the College, and includes

an integration of all marketing, public relations, and external communications of the College. (Planning & Development)

GOAL 6. FACILITIES

OBJ-50. To meet the May, 1999, completion date for the Science Building and to reach a satisfactory settlement with FEMA for funding the building. (Business &

Administration)

OBJ-51. To hire architects and to have them work with the college community to complete the design phase and working drawings for the replacement buildings

for Liberal Arts and Parking Structure B. (Business & Administration)

OBJ-52. To influence the funding priorities of the Chancellor’s Office so that the library addition and remodel would be the recipient of state funding in 1999-2000

if the Higher Education Bond Act is approved by the voters in November, 1998. Following the election, to complete the design phase for the library addition and

remodel in accordance with the funding scope determined by the election results. (Business & Administration)

OBJ-53. To increase the communication, efficiency, competency, and responsiveness of the Maintenance, Custodial, Grounds and Facilities departments. .

(Business & Administration)

OBJ-54. To develop strategies in cooperation with other areas of the College to change the attitudes and behavior of students, faculty, staff, and administrators

towards the cleanliness of campus facilities and grounds so that all parties are contributors to the solution. (Business & Administration, Academic Affairs, Student

Affairs) ** Community of Mutual Respect

OBJ-55. To improve the communication between the facilities areas and the rest of the campus so that the people responsible for implementation are represented in

the decision-making process and are fully informed of the proposed changes to the physical plant. (Business & Administration)

OBJ-56. To develop and continually refine an interim facility plan which focuses on short-term solutions prior to the implementation of the master plan. Begin

implementation of the master plan and the interim facility plan. (Planning & Development)

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