CLASSIFIED SENATE

OF SANTA MONICA COLLEGE

Minutes of the

February 13, 1997 Meeting

Call To Order 12:09 p.m.

1. Approval of Minutes

Minutes from the January 9, 1997 meeting were approved with corrections.

2. Informational Items

President Tony Prestby

Tony introduced our guest speaker, Ms. Deborah Hudson, Director of Information Resource Management, who was invited to speak to senators about the Technology Plan.

Deborah Hudson explained that the Technology Plan is the culmination of the work done by the Information Services Committee,a joint committee with canpus-wide representation. She apologized for the late distribution of copies to senators due to printing delays.

The Academic Senate has approved the plan, with an amendment to encourage the Board of Trustees to provide ongoing funding for technology. A $1.2 million block grant from the Chancellor's Office will fund the first year's work. Continued funding from the state is uncertain.

The major objectives of the plan for this year and next are as follows:

The Student Services Task Force is planning for the new building and has a sub-committee for technology, which will re-engineer the ways students flow through the college. This sub-committee needs people with expertise in different areas and who work on the front lines. They are asking for volunteers from the Classified Staff to participate. Meetings are on Thurs. at 2 p.m. Contact either Deborah Hudson or John Gonzalez if you are interested in serving on this sub-committee.

Deborah also noted that the time line for the objectives is very short and it will be difficult to accomplish all the goals listed in the Technology Plan. The open computer lab for students has been delayed and hopefully will be ready after Spring break. Students will have to initiate a request for an Email address by scanning their ID card. Associated Student Officers will get training on this system first.

E-Mail

Approximately 152 Classified employees now have E-mail. Accounts can be set up easily. The problem is getting the terminals. Some areas that do have a departmental terminal have difficulty gaining access because so many people are using it. Classified staff can use the Faculty/Staff Lab in LV23 to send and retrieve E-mail.

Over the summer, Staff and Faculty will change over to the Microsoft Exchange program for Email. Senators will be trained on this system towards the end of the semester.

The two E-mail systems (CC Mail and Exchange) do not share address books. Students will know the naming protocol for CC Mail, but will not have a directory. Therefore, they will be able to reach individuals only for the first semester, not departments.

New Software

The new administrative software system will be "self-serve" so that everyone can use it to retrieve data, make reports and update data without having to go through Information Management. Eventually, forms will be on-line, with electronic signing.

Starting in July, there should be a "Central Help Desk", which will provide call-in tech support.

Vice President Gloria Mottler

A draft of the program for Staff Development Day on March 11 is in progress and should be ready by March 1. All Classified staff will be expected to report to work that day.

The Professional Development Committee is accepting requests for conference funding. The deadline to apply for funding for this fiscal year is the first week of June and the activity must be completed by June 30. The committee meets every Wednesday to review and approve requests.

Treasurer Lin Caldwell

The Classified Emergency Assistance Fund has $1400 in it.

For our fund-raiser, the Senate has purchased 10 cases (1440 bars) of See's chocolate bars. To date, $1032 has been collected in sales, with about 400 bars yet to be sold. There is $720 in our treasury for operating expenses. The high seller so far is Christina Kristopoulous with 216 bars sold.

3. CSEA Report

Joanne Guercio reported that the union met on February .12th with administration for an initial meeting concerning the Classified contract negotiations. A written update will be sent out to all Classified employees.

4. New Business - Items for Action

Recommendation to Approve Master Plan for Technology

The Classified staff was left out of the loop for approval of the Technology Plan. Tony reported that at the last Board meeting both the Administration and the Board of Trustees were very apologetic about this oversight, and assured him that such a thing would not happen again.

Discussion followed about shared governance and what our vote really means. Since senators did not receive copies of the plan until 3 days before this meeting, there was not sufficient time to read it. Members agreed that we did not want to "rubber stamp" the plan without studying it and making recommendations if necessary. Some senators felt that we should reject the plan or abstain from voting to protest non-inclusion in the approval process.

The Senate decided to postpone the vote for two weeks and to call a special meeting on February 27th to vote on the plan. This would give senators time to read the plan.

Recommendation to approve fundraising project - See's Candy Drive
Motion: by Gloria Mottler second: Ian Fraser
Approved: 22 votes FOR 0 AGAINST I ABSTENTIONS

Recommendation to Create Auxiliary Services Account
Motion: by Judy Fritz second: LeRoy Nakamura
Approved: 26 votes FOR 0 AGAINST 0 ABSTENTIONS

Recommendation for Authorized Signators
Motion: by Marcia Brown second: Ana Jara
Approved: 22 votes FOR 0 AGAINST 0 ABSTENTIONS

Recommendation for Reimbursement for Treasurer
Motion: by Gloria Mottler second: Carmen Graham
Approved: 26 votes FOR 0 AGAINST 0 ABSTENTIONS

Recommendation to Transfer Auxiliary Services Funds to Foundation Fund
Motion: by Ana Jara second: Carmen Graham
Approved: 27 votes FOR 0 AGAINST 0 ABSTENTIONS

5. Comments/Questions

- Ian Fraser called for members to serve on the Shared Governance Committee - Steve Levine needs volunteers to work on the By Laws Committee

- Nat Trives has announced his retirement as of June 30, 1997.

Meeting Adjourned at 1:07 p.m. until the special meeting of
February 27th at 12 noon in the Board Room

Members Present: Marcia Brown, Lin Caldwell, Tom Carter, Olga Chao, Florence Dick-Pineiro,Dominique Duclair, Ian Fraser, Judy Fritz, Marilyn Goodrich, Carmen Graham, Joanne Guercio, CecileHanrahan, Thelma Hoffinan, Andrea Hyman, Deborah Jansen, Ana Jara, Roberto Jauregui, Ross Johnson,Tia Jones, Steve Levine, Gloria Mottler, Lee Muller, LeRoy Nakamura, Tony Prestby, Pat Preston, Alicia Romo, Nati Vazquez, Michelle Ware

Members Absent: Mary Cancilla, Marnie Castor, Chandra Dhruv, Toni Di Modica, Linda Heath, Edee Hill, Jonathan Marie, Angela Munoz, Teri Parish, Jackie Portal-Purdy, Garrett Ramos, Anna Rojas,Marilyn Simons, Toni Smith, Lynn Washington, Warren Weitzenhoffer
Guests/Visitors: Ray Martin, Lee Peterson, Deborah Hudson
Submitted by Cecile Hanrahan, Recording Secretary

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