CLASSIFIED SENATE
OF SANTA MONICA COLLEGE
Minutes of March 13,1997 Meeting
Call to Order: 12:08 p.m.
1. Approval of Minutes
Since only 17 senators were present, the Senate did not have a quorum and was not able to take a vote on approval
of minutes of the February 13th meeting.
2. Informational Items
President's Report Tony Prestby
Master Facilities Plan
Tony Prestby invited Rocky Young to speak to the Senate about the SMC Master Facilities Plan. Since
Rocky is in Sacramento this week, he will come to our April 10th
meeting. The College Coordinating Council, the steering committee for this plan, will meet
on March 18th for the first time with Gensler (the consultants hired to facilitate
development of the plan). A second "visionary" session will be held on March 3 I
st. The purpose of this plan is to to review the use of space and functions of existing
structures on campus and to decide what changes/improvements need to be made in design and
traffic flow on all SMC campuses.
Some topics that will be addressed are the want/need for an official
entrance to the college, signage problems, and environmental impact of any changes. The
Coordinating Council will serve as a "filtering system" for initial discussion
of topics, and information will be passed on to the entire campus. "Focus gou s"
will be .formed to discuss all proposed ideas. Classified staff is invited and urged to
participate. Please let Tony know if you want to sign up for a focus group.
SMC College Budget Report
A few senators attended Dr. Robertson's budget presentation on Staff
Development Day. It will be important for Classified to get the facts on what the college
is receiving from the Chancellor's office and hear about the Govemor's projected budget
plan for 1997-98. Tony will invite Dr. Robertson or Tom Donner to speak with the Senate.
Vice President's Report - Gloria MottlerGloria asked for feedback about Staff Development Day and requested that senators inform staff in our area to send Gloria written responses so" that suggestions, complaints, remarks, etc.can be used for future planning. Gloria will prepare a final report for our next meeting. The ManagementTraining Seminar (funded in part by the Classified Senate) was discussed. Gloria has the workbook to accompany that seminar and it is available to Classified employee to examine.
You don't need to be on the Staff Development committee to serve on the sub-committee that plans Staff Development Day. Anyone interested in helping to plan next year's Staff Development Day should contact Gloria.
Individual conference funding is still available for Classified Staff.
Requests should be submitted to the Staff Development Committee.
Treasurer's Report Lin Caldwell
Lin submitted a written report showin- a $720 balance in the Classified Senate treasury. This sum reflects the total amount collected during our chocolate drive ($1440) minus the seed money of $720, which was reimbursed to Lin. The employee assistance emergency fund contains $1,482.35.
Lin also noted that Santa Monica College now qualifies to receive a
discount on See's candies at any of the
Senate at our May meeting.
Vice President's Report
Staff Development Day
See's discount stores until Oct. 1997.
SANTA MONICA COLLEGE - 1900 Pico BOULEVARD
SANTA MONICA - CA
90405-1628
(310) 452-9271
3. Committee Reports
Shared Governance Ian Fraser
Ian is waiting for a response from CSEA regarding its participation on this committee. The first meeting will be scheduled soon, during a lunch hour. At this organizational meeting, members will decide on an appropriate meeting time for the rest of the semester. The goal for the committee is to have a policy ready for the
June meeting of the Board of Trustrees.
Recycling
This committee is chaired by Frank Jerome. Dave Philips is also a very
active member. There will be a kick-off of a recycling campaign on Earth Day, April 2 1.
Weyerhauser has been awarded a one year trial to set up a recycling plan on campus. The
committee is working on getting Purchasing to buy recycled materials, getting vendors to
help pick up the trash near their locations and removing vending machines from campus
buildings to discourage eating in the classrooms.
4. CSEA Report
Since CSEA is in contract negotiations today, there was no report. Tony Prestby announced that special
bulletins will go out to all CSEA members with updates on negotiations.
5. Old Business
Tony Prestby thanked Judy Fritz for writing the statement that he read to the Board of Trustees on
March 3 regarding the Classified Senate's vote to reject the Technology Plan. He expressed his disappointment that more senators were not present at that board meeting to support him in making a difficult announcement.
Cherry Li has expressed interest in working with our sub-committee on Technology. It will be important to have faculty support and liasons between that commitee and the Joint Committee.
Admissions has received forms for requesting E-mail addressses, but they still do not have adequate computers for access to their accounts. Grounds & Maintenance still does not have either forms or computers.
There are about 60 classified employee serving on committees for
Accreditation.
6. New Business - Items for Action
Since a quorum was not present, voting was postponed until the April I
Oth meeting.
7. Comments/Announcement
Ian Fraser noted that the Feb. 27th minutes do not reflect the motion and vote for formation of the
Technology sub-committee. Cecile will revise and correct that for the next meeting when senators will be voting to
approve those minutes.
Meeting Adjourned:
Next Meeting:
Toni Smith
12:55 p.m.
Thursday, April 10, 1997
Members Present: Lin Caldwell, Mamie Castor, Florence Dick-Pineiro, Dominique Duclair, Ian Fraser, Carmen
Graham, C6cile Hanrahan, Ana Jara, Roberto Jauregui, Ross Johnson, Gloria Mottler, Lee Muller, Jackie Portal-
Purdy, Tony Prestby, Garrett Ramos, Marilyn Simons, Toni Smith .
Members Absent: Marcia Brown, Mary Cancilla, Tom Carter, Olga Chao, Chandra Dhruv, Toni Di Modica,
Judy Fritz, Marilyn Goodrich, Joanne Guercio, Edee Hill, Thelma Hoffinan, Andrea Hyman, Deborah Jansen, Tia
Jones, Steve Levine, Jonathan Marie, Angela Munoz, LeRoy Nakamura, Teri Parish, Pat Preston, Anna Rojas,
Alicia Romo, Nati Vazquez, Michelle Ware, Lynn Washington, Warren
Weitzerihoffer.
Submitted by Cdcile Hanrahan, Recording Secretary
pag,2
3/1 3/97
CLASSIFIED SENATE'
OF SANTA MONICA COLLEGE
Minutes of February 13, 1997 Meeting
Call To Order 12:09 p.m.
1. Approval of Minutes
Minutes from the January 9, 1997 meeting were approved with corrections.
2. Informational Items
President Tony Prestby
Tony introduced our guest speaker, Ms. Deborah Hudson, Director of Information Resource Management, who was invited to speak to senators about the Technology Plan.
Deborah Hudson explained that the Technology Plan is the culmination of the work done by the InformationServicesCommittee,ajointcommitteewithcwnpus-widerepresentation. Sheapologizedfor the late distribution of copies to senators" due to printing delays.
The Academic Senate has approved the plan, with an amendment to encourage the Board of Trustees to provide ongoing funding for technology. A $1.2 million block grant from the Chancellor's Office will fund the first year's work. Continued funding from the state is uncertain.
The major objectives of the plan for this year and next are as follows:
year 1 (1996-97)
year 2 (1997-98)
- universal access to E-mail
- re-engineer the technology infrastructure
- fund projects that will serve as demos for other departments
- fund departmental projects (such as labs)
- install a new integrated administrative software system on campus that
will be able to meet the needs of all departments and administration
The Student Services Task Force is planning for the new building and has a sub-committee for technology, which will re@engineer the ways students flow through the college. This sub-committee needs people with expertise in different areas and who work on the front lines. They are asking for volunteers from the Classified Staff to participate. Meetings are on Thurs. at 2 p.m. Contact either Deborah Hudson or John Gonzalez if you are interested in serving on this sub-committee.
Deborah also noted that the time line for the objectives is very short
and it will be difficult to accomplish all the goals listed in the Technology Plan. The
open computer lab for students has been delayed and hopefully will be ready after Spring
break. Students will have to initiate a request for an Email address by scanning their ID
card. Associated Student Officers will get training on this system first.
SANTA MONICA COLLEGE
1900 Pico BOULEVARD - SANTA MONICA - CA - 90405-1628 - (310) 452-9271
Approximately 152 Classified employees now have E-mail. Accounts can be set up easily. The problem is getting the terminals. Some areas that do have a departmental terminal have difficulty gaining access because so many people are using it. Classified staff can use the Faculty/Staff Lab in LV23 to send and retrieve E-mail.
Over the summer, Staff and Faculty will change over to the Microsoft Exchange program for Email. Senators will be trained on this system towards the end of the semester.
The two E-mail systems (CC Mail and Exchange) do not share address books. Students will
know the naming protocol for CC Mail, but will not have a directory.
Therefore, they will be able to reach individuals only for the first semester, not
departments.
New Software
The new administrative software system will be "self-serve" so that everyone can use it to retrieve data, make reports and update data without having to go through Information Management. Eventually, forms will be on-line, with electronic signing.
Starting in July, there should be a "Central Help Desk", which
will provide call-in tech support.
Vice President's Report Gloria Mottler
A draft of the program for Staff Development Day on March I I is in progress and should be ready by March 1. All Classified staff will be expected to report to work that day.
The Professional Development Committee is accepting requests for
conference funding. The deadline to apply for funding for this fiscal year is the first
week of June and the activity must be completed by June 30. The committee meets every
Wednesday to review and approve requests.
Treasurer's Report Lin Caldwell
The Classified Emergency Assistance Fund has $1400 in it.
For our fund-raiser, the Senate has purchased 10 cases (1440 bars) of
See's chocolate bars. To date, $1032 has been collected in sales, with about 400 bars yet
to be sold. There is $720 in our treasury for operating expenses. The high seller so far
is Christina Kristopoulous with 216 bars sold.
3. CSEA Report
Joanne Guercio reported that the union met on February .12th with
administration for an initial meeting concerning the Classified contract negotiations. A
written update will be sent out to all Classified employees.
4. New Business - Items for Action
Recommendation to Approve Master Plan for Technology
The Classified staff was left out of the loop for approval of the Technology Plan. Tony reported
that at the last Board meeting both the Administration and the Board of Trustees were very apologetic about this oversight, and assured him that such a thing would not happen again.
Discussion followed about shared governance and what our vote really means. Since senators did not receive copies of the plan until 3 days before this meeting, there was not sufficient time to read it. Members agreed that we did not want to "rubber stamp" the plan without studying it and making recommendations if necessary. Some senators felt that we should reject the plan or abstain from voting to protest non-inclusion in the approval process.
The Senate decided to postpone the vote for two weeks and to call a
special meeting on February 27th to vote on the plan. This would give senators time to
read the plan.
Recommendation to Api)rove Fundraising Proiect - See's Candy Drive
Motion: by Gloria Mottler second: Ian Fraser
Approved: 22 votes FOR 0 AGAINST I ABSTENTIONS
Recommendation to Create Auxiliary Services Account
Motion: by Judy Fritz second: LeRoy Nakamura
Approved: 26 votes FOR 0 AGAINST 0 ABSTENTIONS
Recommendation for Authorized Signatories
Motion: by Marcia Brown second: Ana Jara
Approved: 22 votes FOR 0 AGAINST 0 ABSTENTIONS
Recommendation for Reimbursement for Treasurer
Motion: by Gloria Mottler second: Carmen Grahwn
Approved: 26 votes FOR 0 AGAINST 0 ABSTENTIONS
Recommendation to Transfer Auxiliary Services Funds to Foundation Fund
Motion: by Ana Jara second: Carmen Graham
Approved: 27 votes FOR 0 AGAINST 0 ABSTENTIONS
5. Comments/Questions
- Ian Fraser called for members to serve on the Shared Governance Committee - Steve Levine needs volunteers to work on the By Laws Committee
- Nat Trives has announced his retirement as of June 30, 1997.
1:07 p.m.
February 27th at 12 noon in the Board Room
Marcia Brown, Lin Caldwell, Tom Carter, Olga Chao, Florence Dick-Pineiro,
Dominique Duclair, Ian Fraser, Judy Fritz, Marilyn Goodrich, Carmen Graham, Joanne Guercio, Cecile
Hanrahan, Thelina Hoffinan, Andrea Hyman, Deborah Jansen, Ana Jara, Roberto Jauregui, Ross Johnson,
Tia Jones, Steve Levine, Gloria Mottler, Lee Muller, LeRoy Nakamura, Tony Prestby, Pat Preston, Alicia
Romo, Nati Vazquez, Michelle Ware
Members Absent: Mary Cancilla, Mamie Castor, Chandra Dhruv, Toni Di Modica, Linda Heath, Edee
Hill, Jonathan Marie, Angela Munoz, Teri Parish, Jackie Portal-Purdy, Garrett Ramos, Anna Rojas,
Marilyn Simons, Toni Smith, Lynn Washington, Warren Weitzenhoffer
GuestsNisitors: Ray Martin, Lee Peterson, Deborah Hudson
Submitted by Cdcile Hanrahan, Recording Secretary
Meeting adjourned:
Next meeting:
Members Present:
CLASSIFIED SEN -ATE
OF SANTA MONICA COLLEGE
Minutes of February 27, 1997 Meeting
Call to Order: 12:07 p.m.
Items for Action
Vote on Approval of SMC Technolo2y Plan
Senators discussed their disappointment at being left out of the approval process, since the Classified Senate was not given copies of the plan until it had already been approved by both the Academic Senate and the Board of Trustees. Additionally, there were some serious concerns voiced about the following:
A) MACINTOSH COMPATIBILITY
The Technology Plan is PC based and makes no mention of options for compatibility of future systems with MAC fonnat. There are at least 60 Classified MAC users on campus. If the college is going to phase out the MAC, then there needs to be money to replace those units with new IBM compatible ones. MAC users would prefer to see some attempt made to include the MAC structure into the plan. The question was raised as to whether or not the Buzzeo System is or can be made to be adaptable to MACS. If the plan is to eliminate MAC's eventually, then a manageable phase-in period and sufficient budget should be allocated to accomplish this goal without adversely affecting the ability of Classified employees to do their jobs.
B) E-MAIL
The Information Services Committee has been discussing the student access to E-Mail and how it will affect Faculty workload. Very little discussion has occur-red regarding how E-mail will affect Classified employees, such as department secretaries and others who respond to student requests. Classified employees would like more participation in preparing for these changes and a chance to make recommendations during the planning stages.
Questions were raised as to how students will know who to contact if they don't have the directory. What will be the procedure for student requests that require routing to two or more departments? Will there be additional support and training for offices whose workload will increase dramatically with the use of E-mail?
Florence Dick-Pineiro asked all Classified employees to give her any
input they may have on this issue -- questions, suggestions, ideas, so that she can
accurately represent the Classified Staff on the Joint Information Services Committee.
C) OTHER COMMENTS
Only about 200 Classified Employees have access to E-mail presently. Deborah Hudson is committed to getting all Classified on line. Some employees are having difficulty using their E-Mail because there is only one computer terminal for an entire department, some of which have 15 - 20 people (or more) vying for time.
Will both WordPerfect and MS Word be used and supported on campus or
will the software be
MOTION: by Ian Fraser second: Warren Weitzenhoffer
MOVE TO REJECT TECHNOLOGY PLAN AS WRITTEN AND SUBMIT LIST OF CONCERNS TO
ABSTENTIONS: I
standardized for all?
ADMINISTRATION WITH REQUEST FOR WRITTEN RESPONSE
PASSED: FOR: 21 AGAINST: 3
SANTA MONICA COLLEGE - 1900 Pico BOULEVARD - SANTA MONICA - CA - 90405-1628 - (310) 452-9271
Ian Fraser
Ana Jara
Marilyn Simons
Tom Carter
Formation of Technology Sub-Committee
The Senate formed a subcommittee to draw up a detailed list of Classified concerns for the Technology Plan. 'Florence Dick-Pineiro will be the chair and members are:
Pat Preston
Jackie Portal-Purdy
Andrea Hyman
This committee will meet at least once a month to address Classified concerns and forward
recommendations to the Joint Information Services Committee via
Florence, who serves on that committee. Tony Prestby will contact Kim Stone to see if CSEA
would like to appoint members to this committee as well. The Subcommittee on Technology
will follow the model of the Professional Development Sub-committee, which has worked very
well in representing Classified employees in that area.
Tony Prestby will announce the result of our vote at the Board of
Trustees Meeting on Monday, March 3, 1997. He will prepare a brief statement which will be
sent to all senators for review. If anyone has additional input, please send him an E-mail
or call him by Friday, Feb. 28th.
2. Informational Items
Distance Leaming Plan
Tony distributed copies of the updated Distance Leaming Plan and asked
all senators to read it. Our newly formed sub-committee will provide a forum for
Classified discussion of this and all new technology developments on campus.
3. Announcements/ Comments
The Personnel Comhiission has prepared a bulletin listing all transfer
opportunities and continuous testing on campus for Classified employees.
Lin Caldwell is still collecting money from the chocolate sale. So far
we have sold $1261 worth of chocolate bars.
Meeting Adjourned: 12:55 p.m.
Next Meeting: Thursday, March 13,1997
Members Present: Lin Caldwell, Mary Cancilla, Tom Carter, Olga Chao, Florence Dick-Pineiro, Toni Di
Modica, Dominique Duclair, Ian Fraser, Judy Fritz, Joanne Guercio, Cecile Hanrahan, Andrea Hyman, Thelma
Hofftnan, Ana Jara, Ross Johnson, Tia Jones, Steve Levine, Gloria Mottler, Lee Muller, Angela Munoz, Jackie
Portal-Purdy, Tony Prestby, Pat Preston, Alicia Romo, Marilyn Simons,
Lynn Washington, Warren Weitzenhoffer
Members Absent: Marcia Brown, Mamie Castor, Chandra Dhruv, Marilyn Goodrich, Edee Hill, Deborah
Jansen, Roberto Jauregui, Jonathan Marie, Gloria Mottler, LeRoy Nakamura, Teri Paris , Garrett Ramos, a
Rojas, Toni Smith, Nati Vazquez, Michelle Ware
GuestsNisitors: Dani Adains
Submitted by Cdcile Hanrahan, Recording Secretary
Home | Agendas | Archives | Bulletins | Minutes | Position Papers | Reports