Minutes of the April 10, 1997 Meeting

Minutes of the

April 10, 1997 Meeting

of the

Classified Senate

Call to Order: 12:08 p.m.

1. Approval of Minutes

Minutes of February 13, 27 and March 13 meetings were approved.

2. Informational Items

President's Report Tony Prestby

Facilities Plan

Invited speakers, Rocky Young, Vice President of Planning and Development, and Cynthia Sherrill, Vice President of Gensler, explained the Master Facilities Plan process and distributed a schematic overview outlining the issues, realities, process and timeline. The college Coordinating Council is the advisory committee for this effort. Using the recently developed institutional objectives of the college as a guideline, the college and local community will delineate where we want to go. The role of Gensler and the project team is to help us see how we can implement our chosen objectives. The process is open and all-inclusive, combining large forums with small focus groups, both within the college and in the surrounding community. All Classified employees are encouraged to participate in this process and voice any concerns they have during the "analysis" stage so that all issues are included and addressed. The first series of analysis workshops are scheduled to begin between May 16 - 30.

The Facilities Master Plan will be looking for ways to team the college with public and private sector partners to find creative funding sources and shared-use options for facilities (an example is our pool, which is owned by the city). Since we cannot expand further on campus, we must look at options for off-campus growth.

By September, the planning process will move into the "options" phase. All the information gathered during the analysis stage will be used to explore, refine and select options and strategies which can be implemented. Another series of workshops will be scheduled between Sept. 5 - 26 to discuss a broad range of proposed options.

The last stage of the process is the development of the final plan, to be presented and approved by Dec. 1, 1997.

A question and answer period followed the presentation.

Institutional Objectives

The SMC institutional objectives were adopted and made public yesterday. Tony will send out a list next week in the campus mail. The Classified Senate may want to comment or suggest additions or clarifications.

Web Page

Both the Classified Senate and CSEA now have pages on our web site. The agenda and minutes will be posted there. Many thanks to Joshi John, Val Catalasan and Kent Hodson for helping to set it up. If you have any suggestions for information to be included on our web page, please contact Tony.

Graduation

The Academic Senate has passed a resolution which will include Classified staff in the graduation ceremony. Twenty spaces have been allotted this year for Classified participants to march in the processional and sit on stage. Classified employees will wear gowns and medallions but no hats. A letter will be sent to all employees, and you may sign up to participate. Selection of the 20 employees will be made by random drawing.

Some senators thought that Classified should wear hoods if they have degrees. The decision rests with the graduation committee. There was some discussion about criteria we should use to select participants.

Vice President Gloria Mottler

No report. Tony announced that Classified Employees Week will be May 19 - 23.

Treasurer Lin Caldwell

No report

3. Committee Reports

Child Care Task Force Michelle Ware

This task force has been meeting since fall. It includes students, staff and faculty. It is studying recommendations and their fiscal impact on the college. Recommendations include obtaining a coordinator, offering referral services, additional financing and expansion, doubling the number of children, and becoming more cost effective. The task force will present a report to the Board of Trustees at the May meeting.

4. CSEA Report - none

5. Old Business

Classified Subcommittee on Technology Florence Dick-Pineiro

The April 22 meeting has been postponed to the 29th at noon in the Academic Senate Office. Any member who still needs a copy of the technology plan should get one from Florence. There is no release time for this meeting. Senators will have to come on their lunch hour.

6. New Business - Items for Action

RECOMMENDATION TO AUTHORIZE PAYMENT OF $75 TO KATHY LEVIN, COMMUNITY SERVICES INSTRUCTOR, FOR SERVICES AT STAFF DEVELOPMENT DAY, MARCH 11, 1997.

MOTION: LeRoy Nakamura SECOND: Lee Muller

AYES: 21 NOES: 0 ABSTENTIONS: 0

RECOMMENDATION TO AUTHORIZE PAYMENT OF $35 FOR SUPPLIES USED FOR THE BINGO ACTIVITY SPONSORED BY THE CLASSIFIED SENATE ON STAFF DEVELOPMENT DAY.

MOTION: Carmen Graham SECOND: LeRoy Nakamura

AYES: 21 NOES: 0 ABSTENTIONS: 0

7. Comments/Announcements

The media center will be closed April 14 - 19. Their operations will be moving to Library Village and will re-open on April 21.

Meeting Adjourned : 1:06 p.m.

Next Meeting: Thursday, May 8, 1997

Members Present: Lin Caldwell, Tom Carter, Chandra Dhruv, Florence Dick-Pineiro, Dominique Duclair, Marilyn Goodrich, Carmen Graham, Joanne Guercio, Cécile Hanrahan, Edee Hill, Thelma Hoffman, Andrea Hyman, Deborah Jansen, Roberto Jauregui, Lee Muller, LeRoy Nakamura, Jackie Portal-Purdy, Tony Prestby, Pat Preston , Garrett Ramos, Anna Rojas, Alicia Romo, Marilyn Simons, Nati Vazquez, Michelle Ware, Lynn Washington.

Members Absent:: Marcia Brown, Mary Cancilla, Marnie Castor, Olga Chao, Toni Di Modica, Ian Fraser, Judy Fritz, Ana Jara, Ross Johnson, Tia Jones, Steve Levine, Jonathan Marie, Gloria Mottler, Angela Munoz, Teri Parish, Toni Smith, Warren Weitzenhoffer.

Guests: Rocky Young, Cynthia Sherrill, Janine Mansell

Submitted by Cécile Hanrahan, Recording Secretary