Minutes of the June 12, 1997 Meeting

Minutes of June 12, 1997 Meeting

Call to Order: 12.:12 p.m.

1. Approval of Minutes

Minutes from meetings on April 10, May 8, and May 29, were approved as read.

2. Informational Items

President's Report Tony Prestby

May Budget Revision

Tony distributed updated budget figures for community colleges based on the Governor's May Revise of the State Budget for 1997-98. These figures are still subject to change.

Code of Ethics

There has been some discussion of the proposed code of ethics on the CC Mail bulletin board. Tony requested help on revising the code. Anyone interested in working on this document should contact him.

Elections

The Classified Senate terms of office are normally for two years. In order to avoid all senators leaving their posts at the same time, we will stagger the terms. Half of the senators will end their term this year. Additionally, Cecile Hanrahan, Recording Secretary, and Lin Caldwell, Treasurer, are resigning this summer. Elections for new senators and officers will be held simultaneously in the fall, when all classified employees are back on campus.

Vice President's Report Gloria Mottler

Professional Development Committee

The PDC will meet on Monday, June 16, to decide what resource materials to buy with remaining PDC funds. There is $2500 left in this year's budget. In Lin's absence, Gloria reported that there is $700 in the Classified Senate treasury.

3. Committee Reports

Classified Subcommittee on Technology Florence Dick-Pineiro

Committee members will meet on Fri. June 13 at noon in the staff lounge to go over changes in the "responsible computing policy".

Funds for software and equipment upgrades for non-instructional departments cannot come from block grants. The subcommittee is working to include the needs of these departments in the technology plan.

Shared Governance Ian Fraser

The Classified Shared Governance Policy went to the Board of Trustees for a first reading without review by senior staff and the Academic Senate. Some good suggestions for improvement of the policy were given and the commitee needs to review them and report back to the senate with recommendations. If major revisions are made, the document will have to be voted on again by the classified staff and resubmitted to the Board. The committee may work on changes over the summer and tie a new vote into the elections in the fall.

4. New Business Items for Action

The original action item to reduce the number of copies of the Senate agenda was amended as follows:

MOTION: Gloria Mottler second: Andrea Hyman

IT IS RECOMMENDED THAT THE CLASSIFIED SENATE REDUCE THE NUMBER OF PRINTED COPIES OF THE SENATE AGENDA PACKETS BY POSTING THE AGENDA AND MINUTES ON THE SMC WEB PAGE, SENDING THEM OUT VIA E-MAIL AND DISTRIBUTING PRINTED COPIES ONLY TO THOSE WHO DON'T HAVE E-MAIL.

Motion passed: FOR: 18 AGAINST: 0 ABSTENTIONS: 0

The original action item to authorize a $50.00 discretionary spending limit for the executive committee was amended as follows:

MOTION: Ian Fraser second: Pat Preston

IT IS RECOMMENDED THAT THE CLASSIFIED SENATE AUTHORIZE A $50 REVOLVING FUND FOR ORGANIZATIONAL OPERATIONS FOR EXPENDITURES AUTHORIZED BY THE TREASURER AND PRESIDENT OR VICE -PRESIDENT, IN AN AMOUNT NOT TO EXCEED $200 PER YEAR.

Motion passed: FOR: 16 AGAINST: 0 ABSTENTIONS: 1

5. CSEA Report

A negotiations update for May will be distributed today. The next negotiations meeting is on June 30.

6. Comments/Questions

Michelle Bowen has tranferred from Human Resources to Accounts Payable.

Carol Levins had a baby girl on June 8th. Margaret Rose weighed in at 8 lbs.

A brochure entitled "Understanding CalPERS" will be distributed soon to all classified employees.

The Payroll Office is sending out sheets to all student workers with the monthly pay schedule information. This is in lieu of the yearly schedule offices used to get. Dani Adams commented that the students are confused by it and a better system should be found. It is also a waste of paper.

Mark your calendars for:

The Reunion Breakfast on Wed. June 18th & 'Celebrate America' on June 28th.

Meeting Adjourned 1:10p.m.

Next Meeting July 10, 1997

Members in Attendance: Tom Carter, Olga Chao, Florence Dick-Pineiro, Dominique Duclair, Ian Fraser, Judy Fritz, Joanne Guercio, Cécile Hanrahan, Edee Hill, Andrea Hyman, Deborah Jansen, Tia Jones, Steve Levine, Gloria Mottler, Pat Preston, Garrett Ramos, Marilyn Simons, Tony Prestby, Warren Weitzenhoffer.

Members Absent: Marcia Brown, Lin Caldwell, Mary Cancilla, Marnie Castor, Chandra Dhruv, Toni Di Modica, Marilyn Goodrich, Carmen Graham, Thelma Hoffman, Ana Jara, Roberto Jauregui, Ross Johnson, Jonathan Marie, Lee Muller, Angela Munoz, LeRoy Nakamura, Teri Parish, Jackie Portal-Purdy, Anna Rojas, Alicia Romo, Toni Smith, Nati Vasquez, Michelle Ware, Lynn Washington

Guests/Visitors: Dani Adams

Submitted by Cécile Hanrahan, Recording Secretary