Minutes of November 13, 1997 Meeting

Minutes of November 13, 1997 Meeting

Call to Order 12:10 p.m.

1. Approval of Minutes

Minutes of October 9, 1997 meeting were approved as distributed.

MOTION TO APPROVE: Ian Fraser Second: Steve Levine

AYES: 14 NOES: 0 ABSTENTIONS: 2

2. Informational Items

President's Report Tony Prestby

CalWORKS Program

Guest Speaker, Ledonna Shouse, Associate Dean, Community Services and Extension presented information about the new Welfare Reform and how it will impact SMC students and student services. She distributed informational packets to senators and explained how the program will be administered. The main points were:

- Welfare is a temporary program to support recipients until they can enter the work force

- Emphasis is on short term programs that lead to immediate employment

- There will be a time limit on receiving benefits and a requirement of 32 hours per week of work or training related activities (including classroom hours, labs, internships and employment)

- SMC will receive approximately $573, 800 in funds

Board of Trustees Meeting

At the November 3 board meeting, the election date for the Merit System Vote was set for January 28, 1998. The tabulation committee includes Pat Nicholson, Trustee; Rosalie Argenta, Personnel Commission; and Charles Bays, Campus Police.

Senators voiced concern that the Senate was not consulted before the committee was selected and that the only classified representative on it is a manager. It was decided that the Senate would send a letter expressing concern.

Campus Clean-Up Day

November 21 is Campus Clean-Up Day. Student Trustee Ailia Coley is spearheading this project in an effort to involve students, staff and faculty in the routine clean-up of our grounds. Everyone is invited to participate on Friday, Nov. 21 at 3 p.m.

Food Service Advisory Committee

Tony brought a folder of information on food vendors who are being considered for the cafeteria contract. Senators are invited to review the material and give feedback for him to take to the committee.

Coordinating Council

A "mega-meeting" will be held on Nov.14 from 9 - 4 p.m. to review new faculty requests. Approximately 20 - 25 faculty members could be hired for Fall '98. The classified representatives on this council are Ann Mirsky, Ray Martin, Tony Prestby and Gloria Mottler.

Master Plan Focus Groups

Most of the focus group meetings are finished. There is one final meeting for the community pending. The plan will be presented to the Board of Trustees on December 1. A binder with the proposed plan will be distributed around campus to designated areas. Tony will bring one to the next Senate meeting.

On-Line Courses for Spring 1997

Biology 3 will be offered in an "on-line" format this spring. It will meet once per week for lab and occasionally for tests. The bulk of the course is completed independently on-line. In Fall '98, both English 2 and Political Science 1 are scheduled to be offered on-line. Classified employees are encouraged to enroll in these classes and provide feedback.

Information Services

Information Services is working to improve and expand use of the campus network for:

- on-line forms

- on-line meetings & chat rooms

- on-line orientations and instructions

Accreditation Update

The final draft of the SMC Accreditation Self-Study is currently being edited by Prof. Susan Sterr. It will be distributed by E-mail.

Vice-President Gloria Mottler

Professional Development

There is money for conferences, workshops, and seminars. Staff is encouraged to submit requests at least 2 weeks before the event so as to have ample time to complete the necessary paperwork for funds to be disbursed. Professional Development funds not used by March will go back to the state.

The Staff Development Committee has taken over the new employee orientation. The next one will be held on December 3. Representatives from both CSEA and the Senate will be there.

The Holiday Dinner-Dance will be held on Friday, December 5 at the Holiday Inn Bayview Plaza in Santa Monica. The cost is $30 per person. Buy your tickets from Gloria.

This event is sponsored by both Senates.

Thanksgiving Raffle

The annual Thanksgiving Raffle will be held on Tues. Nov. 25 from 11 - 1 in the Staff Lounge. There are lots of great prizes. Pie and coffee will be sold.

Treasurer's Report given by Judy Fritz

The See's Candy Drive made $320 profit.

3. Committee Reports

Shared Governance Ian Fraser

The reading of the Classified Senate Policy on Shared Governance was tabled at the last Board meeting because two trustees were absent. The first official reading of the document will be on Dec.1.

Elections Ana Jara

No report. (Ana Jara and Tia Jones were absent.)

Bylaws

No report available. Ian Fraser noted that his motion to censure Tony Prestby at the last Senate meeting was made partially to highlight the importance of having bylaws that outline procedures for officers. Its failure to pass was due in part to the lack of such bylaws. The issue of officers acting as individuals vs. spokespersons for the group they represent must be addressed by the Bylaws Committee. Debra Jansen will work with Ana Jara on identifying and including such points in the Senate bylaws.

4. New Business - Items for Action

Sponsoring of CARE Club Wish Tree

This project benefits the children of single-parent students at SMC. There is no financial impact on the Senate. We will support the effort with publicity and storage space.

MOTION TO APPROVE: Steve Levine second:Gloria Mottler

motion carried: AYES: 17 NOES: 2 ABSTENTIONS: 0

Resolution concerning Classified Senate position during Merit System Educational Process

Ian Fraser requested a meeting with the executive committee before any vote of this nature is taken. He expressed some concerns at the last Senate meeting and felt that these should have been on the agenda for full discussion among the senators. After some general discussion, Debra Jansen motioned to table this item.

MOTION TO TABLE: AYES: 13 NOES: 0 ABSTENTIONS: 6

5. CSEA Report Ray Martin

Chapter 36 has passed a motion to support the Merit System. There are some questions as to the legality of such a procedure.

Nominations for 1998 officers are open. All offices are open except the negotiations team. Gloria Mottler is chair of the Elections Committee. Nominations may be submitted until Nov. 20. Elections will be held on Nov. 26.

6. Comments/Questions

Steve Levine recently visited Cal Poly Pomona to look at their distance education program. By comparison, SMC is well behind the times. He advocates challenging the academic community here at SMC to move into up-to-date technology and trends in distance education.

In order to avoid running out of time to discuss important items, a suggestion was made to schedule speakers at Senate meetings where there are less action items.

Meeting adjourned in memory of Joseph Pineiro, husband of Florence Dick-Pineiro and Emelia Robles de Vazquez, Mother of Natividad Vazquez. 1:10 p.m.

Next Meeting: December 11, 1997

Senators present: Marcia Brown, Mary Cancilla, Tom Carter, Olga Chao, Dominique Duclair, Ian Fraser, Judy Fritz, Joanne Guercio, Cнile Hanrahan, Edee Hill, Thelma Hoffman, Andrea Hyman, Deborah Jansen, Steve Levine, Gloria Mottler, Lee Muller, Jackie Portal-Purdy, Tony Prestby, Garrett Ramos, Marilyn Simons, Nati Vazquez

Senators absent: Lin Caldwell, Marnie Castor, Chandra Dhruv, Florence Dick-Pineiro, Toni DiModica, Marilyn Goodrich, Carmen Graham, Ana Jara, Roberto Jauregui, Ross Johnson, , Tia Jones, Jonathan Marie, Angela Munoz, LeRoy Nakamura, Teri Parish, Pat Preston, Anna Rojas, Alicia Romo, Michelle Ware, Lynn Washington, Warren Weitzenhoffer

Guests - Ray Martin, CSEA Chapter 36 President, Carolanne Sudderth, Corsair, Dani Adams

submitted by Cecile Hanrahan, Recording Secretary