The District encourages the professional growth of classified employees. If you are
a permanent classified employee of the District, you may be eligible for District
"reimbursement of tuition, registration, and/or cost of books or materials for classes,
conferences or workshops taken during the employee's non-work hours." (Please refer
to District-CSEA Bargaining Agreement, Article 11.11
(opens in new window) )
What is eligible for reimbursement?
- Tuition or registration for classes, conferences, or workshops which directly relate to the employee’s current classification (or approved classification within the same job family of the current classification), and/or the cost of books or materials for the classes, conferences, or workshops.
- The classes, conferences, or workshops must be taken at an accredited community college, college or university, or adult school, or recognized accrediting agency and the employee must receive a passing grade, credit or verifiable certificate of completion.
Is there a maximum amount that can be reimbursed?
- Reimbursement is limited to a maximum of $1,500.00 per employee in one fiscal year, subject to funding availability.
- There is a limited amount of funds available for reimbursement, and all funds are allocated on a first-come, first-served basis.
Who is eligible for reimbursement?
- The employee must have been a permanent employee of the District for not less than one year.
- Employees who receive reimbursement during one fiscal year shall not be eligible for reimbursement for a period of one full year thereafter.
- Employees under a disciplinary or overall work improvement notice may apply for reimbursement if the request is directly related to the stated job improvements cited in the notice.
How do I get a reimbursement?
Step 1: Please note, funding requests for fiscal year 2024/2025 will no longer be accepted.
- Three weeks prior to the class, conference, or workshop, fill out and submit the Classified Staff Funding Request for Classes, Conferences and Workshops (opens in new window)
- Sign into Adobe Sign (opens in new window) and fill out the Classified Staff Funding Request for Classes, Conferences and Workshops form. The form will be automatically sent through adobe sign to the Department of Human Resources.
- Once your form is approved by all required parties, you will receive a copy of the signed form.
Step 2:
- Register for and attend the class, conference, or workshop. Please remember to obtain
and keep the following documents:
- Proof of payment
- Registration confirmation
- Transcript, grade report, or certificate of completion
Step 3:
- After completing the class, conference, or workshop, go back into adobe sign, fill out and submit the Classified Staff Reimbursement Claim for Classes, Conferences and Workshops (opens in new window) . Be sure to attach the required documentation outlined in Step 2 above.
- Sign into Adobe Sign (opens in new window) in order to access and fill out the Classified Staff Reimbursement Claim for Classes, Conferences and Workshops form.
- All of these materials must be submitted within one month of completing the class, conference, or workshop in order to receive reimbursement.
Forms
To be submitted at least three weeks prior to event to set aside funding:
Classified Staff Funding Request for Classes, Conferences and Workshops (opens in new window)
- Sign into Adobe Sign (opens in new window) in order to access the Classified Staff Funding Request for Classes, Conferences and Workshops form.
To be submitted within one month after completion of event for reimbursement of expenses.
Classified Staff Reimbursement Claim for Classes, Conferences and Workshops (opens in new window)
- Sign into Adobe Sign (opens in new window) in order to access the Classified Staff Reimbursement Claim for Classes, Conferences and Workshops form.
For additional information or questions, please contact
Office of Human Resources – 310-434-4415 / ProfDevelopment@smc.edu