Election 2024

Thursday, November 16, 2023

Nominations cont'd. at Chapter Meeting and closed at the end of the meeting. Nominees will be certified directly after the meeting.

Friday, November 17, 2023

Nominees notified of the nomination via email.

Deadline for nominees to notify Elections Committee of their intention to stand for election via email.

-If intending to run for office, please submit your photo to Chapter 36 email.

Wednesday, November 22, 2023

Candidates will be announced via email along with leadership positions with no opposition.

Thursday, November 30, 2023

Candidate Forum at town hall - If a candidate is not available, please submit a statement and photo to Chapter 36 email.

December 1-7, 2023

Vote! Chapter Election conducted online.

December 8, 2023 

Newly Elected Officers and Negotiating Team announced via email.

December 14, 2023

Holiday Gathering

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  Attend, report at, and participate in Chapter, E-Board and/or Negotiating meetings.
• Represent all the members of the Chapter and abide by majority vote.
• At all times assist the President in the performance of his/her duties and in the absence or disability of the President, possess all of the powers and perform all of the duties in his/her stead. Assume the office of President if a vacancy occurs.
• Coordinate and monitor the activities of the standing and special committees, including the compilation of each committee’s annual report.
• As assigned by the President or Executive Board, additional duties may include serving on college-wide committees; representing the Chapter at monthly Board of Trustees and Personnel Committee meetings; and serving as the Chapter liaison with other groups including faculty and student organizations, community groups, government agencies, legislative officials and the California Community College Chancellor’s office.
• Perform such other duties as may be assigned by the President/Executive Board or ordered by the constitution.
• Participate in CSEA training sessions.

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  Attend, report at, and participate in Chapter, E-Board and/or Negotiating meetings.
• Represent all the members of the Chapter and abide by majority vote.
• At all times assist the President in the performance of his/her duties and in the absence or disability of the President and 1st Vice President, possess all of the powers and perform all of the duties in his/her stead. Assume the office of President if a vacancy occurs. 
• Effectively assist the President and the membership by being thoroughly familiar with the Chapter’s constitution and parliamentary procedures, and by providing advice and rulings, when requested, on all actions involving the constitution and/or parliamentary procedures.
• Ensure that all rulings are founding in fact and are incontrovertible so that the matter at issue can be thoroughly debated and expeditiously resolved.
• As assigned by the President or Executive Board, additional duties may include serving on college-wide committees; representing the Chapter at monthly Board of Trustees and Personnel Committee meetings; and serving as the Chapter liaison with other groups including faculty and student organizations, community groups, government agencies, legislative officials and the California Community College Chancellor’s office.
• Perform such other duties as may be assigned by the President/Executive Board or ordered by this constitution.
• Participate in CSEA training sessions.

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  In the absence or disability of the President, 1st Vice President, and 2nd Vice President, possess all of the powers and perform all of the duties in their stead.
• Keep an accurate record of all proceedings of Chapter and Executive Board meetings, including an accurate roll of members and officers in attendance at each.
• Keep an accurate roster of the officers of the Chapter and see that such information is forwarded to the Association as required.
• Issue notices of all meetings of the Executive Board and Chapter meetings, which shall include notice of matters for discussion at same.
• Notify members of all committees of their appointment/election.
• Have custody of all correspondence, official documents and  historical records of the Chapter, which shall be open at all times for the inspection of the President or his/her agent and members of the Executive Board.
• Maintain up-to-date copies of the Constitution & Bylaws and Policy of the Association and the constitution of this Chapter and see that copies of same are available for reference at all Executive Board and Chapter meetings, and available for inspection by the general membership upon request.
• Obtain reserved room assignments for all Chapter and special meetings, and issue notices of all meetings of the Executive Board and Chapter meetings, which shall include notice of matters for discussion at same.
• Perform such other duties as normally pertain to the office of Secretary or as may be assigned by the President/Executive Board or ordered by this constitution.

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  Receive all funds of the Chapter and keep and disburse same under the direction of the President and as required by the Constitution & Bylaws of the Association and this Chapter.
• Keep or cause to be kept regular books and full accounts which shall be open at all times to inspection of the President or his/her agent and the Auditing Committee.
• Provide access to all records, vouchers and statements to the Auditing Committee for annual inspection at the close of each fiscal year.
• Report at each meeting of the Executive Board and Chapter as to the financial condition of the treasury with a detailed statement of receipts and expenditures and accounts payable, to include per capita dues/fees paid and owed to the Association if any. The report to the Executive Board should also include copies of the bank statement(s)/reconciliation(s).
• Prepare the annual financial report to include the last day of the fiscal year, and immediately submit same to the President for review and forwarding to the Association, and the membership.
  Promptly forward membership applications and dues payments to the Association. The Association shall send payroll deduction authorizations to the appropriate district office for processing.
• Maintain an accurate record of members in good standing, and prepare such monthly reports and remittances as may be required by the Association and promptly forward to CSEA Headquarters within thirty (30) days of request.
• Assist in preparation of the Chapter budget.
  Upon leaving office, sign such bank signature cards or other documents necessary for the transfer of all Chapter accounts to the new Treasurer.
  Chair the Fundraising Committee.
• Arrange for bond coverage under the Association’s blanket bond in such amount as determined by the Executive Board. Premium for said bond shall be at the expense of the Chapter and through the Association.
• Perform such other duties as normally pertain to the office of Treasurer or as may be assigned by the President/Executive Board or ordered by this constitution.

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  Chair the Membership Committee.
• On a monthly basis, provide a list of the newly-hired classified employees to the Membership Chairperson.
• Send to each new Chapter member a welcome packet containing a current CSEA/District contract, a Chapter constitution, a Member Benefits Guide, and information on the Association.
• Conduct regular member orientations to explain the benefits and advantages of CSEA membership.
• Coordinate officer and member training and information sessions.
• Perform such other duties as normally pertain to the office of Chapter Development Officer or as may be assigned by the President/Executive Board or ordered by this constitution.

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  Chair the Publicity Committee.
• Produce and distribute a Chapter newsletter or similar publication as may be authorized by the Chapter membership, President, or Executive Board.
• Write and distribute press releases pertaining to Chapter affairs for local newspapers and the Association’s official publication(s).
• Coordinate Chapter communications program including the bulletin board program, the Chapter website, and other electronic communications.
• Perform such other duties as normally pertain to the Communications Officer or as may be assigned by the President/Executive Board or ordered by this constitution.

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  Ensure that the Union Steward program of the Chapter functions according to the requirements set forth in this constitution; and maintain the necessary records on matters of contract enforcement to permit the Chapter to effectively represent bargaining unit employees.
• Process all grievances not settled at the immediate-supervisory level, unless CSEA staff assistance is required.
• Shall serve as Chairperson of the Grievance Committee, and keep the
• President and Executive Board informed on all grievance activity.
• Call and conduct periodic meetings with Union Stewards to ensure an appropriate level of communication and coordination.

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  It shall be the duty of the Negotiating Committee to negotiate the contract (including reopeners and modifications) for and on behalf of the Chapter with assistance from CSEA field staff.
• Two (2) members of the team shall be elected in the even numbered years; and two (2) members of the team shall be elected in the odd numbered years. The nominees who receive the first (1st) and second (2nd) highest number of votes shall be the elected team members. The nominees who receive the third (3rd) and fourth (4th) highest number of votes shall be the designated alternates for the next calendar year.
• The elected team members shall take office and assume their duties on the January 1 following their election and shall continue to serve for two (2) years. A team member shall automatically forfeit his/her position if s/he ceases to be an Active member in good standing who is an elected or appointed officer of the Santa Monica College Classified Senate (by whatever name). Vacancies shall be filled by the elected alternates for the remainder of the original term only. If there are simultaneous vacancies, the alternate receiving the higher number of votes shall serve the longer term.
• If a vacancy occurs and no alternates remain available to fill the position, a special election shall be called to fill the vacancy/vacancies (including alternate vacancies) for the remainder of the term(s). It shall be the duty of the Negotiating Committee to negotiate the contract (including reopeners and modifications) for and on behalf of the Chapter with assistance from CSEA field staff.