Human Resources

Santa Monica Community College District - Open Enrollment

 

2023 Benefits Open Enrollment
September 19 - October 14, 2022

The 2023 Open Enrollment begins Monday, September 19, 2022, for the following employee groups:

  • Academic Administrators
  • Board of Trustees
  • Classified Employees
  • Classified Managers
  • Confidential Employees
  • Full-time Faculty
  • Personnel Commissioners
  • Police Officers
  • Project Managers

During Open Enrollment, you may enroll, change, add or remove eligible dependents from your health benefits for the 2023 plan year. All changes made during Open Enrollment will be effective January 1, 2023. The deadline to make changes to your health benefits is Friday, October 14, 2022, by 5 p.m.

If you do not wish to make changes to your current health benefits (medical, dental, and/or vision), there is NO ACTION to complete. Your current plan elections will remain intact for the 2023 Plan Year.


2023 Benefit Plans Information

CalPERS Medical Plans

CalPERS Health Plans Changes for the 2023 Plan Year.

  • There is NO Employee Cost for ALL CalPERS MEDICAL Plans for 2023. The premiums for all medical plans the District offers through CalPERS are 100% District paid. (Except for part-time employees, who will contribute according to their full-time equivalency for any health plan)
  • There are NO CHANGES to co-pay or co-insurance for CalPERS Medical Plans in 2023.
  • FERTILITY CARE/REPRODUCTIVE HEALTH - All CalPERS basic medical plans will include new health equity benefit design language for reproductive and fertility care.
  • HEARING AIDS - All CalPERS basic medical plans have expanded coverage for hearing aids for members when medically necessary to prevent and treat speech and language development delay due to hearing loss.
  • PPO MEMBERS - A new match to a primary care provider for PPO members that does not change the ability to see a specialist anytime.

Note: Health premium contributions are deducted on a pre-tax basis. This means your premium contributions are deducted from your paycheck prior to federal and state tax withholdings, thus reducing your taxable income. Employees may waive the pre-tax option by completing the Pre-Tax Health Premium Waiver Form.

Plan Resources

Plan Websites


Delta Dental Plans

  • There are NO CHANGES to Delta Dental PPO and HMO Plans for the 2023 Plan Year.

Delta Care USA HMO:

Delta Care USA HMO provides all reasonable and customary dental care if care is rendered by a selected Delta Care dentist. The participant must select a dentist/dental network upon enrollment. There is no cost for covered service except for co-payment on certain procedures.

Delta Dental PPO:

Delta Dental PPO has an annual maximum towards dental service of $2,000. Basic services, diagnostic & preventative care, and crowns & cast restorations are covered at 100% coverage level. Participants enrolled in the plan are able to see in-network and out-of-network dental providers.

Plan Resources

Plan Website


VSP Vision Plan

  • There are NO CHANGES to the Vision Service Plan (VSP) for the 2023 Plan Year.

VSP provides for one Wellvision eye examination, one prescription eyeglass frame (up to $150 allowance) or contact lenses (up to $150 allowance) per 12-month period. When visiting a VSP provider, participants pay a $10 co-payment. If participants receive services from a non-VSP provider, it is a lesser benefit. The plan offers extra discounts and savings on additional glasses and sunglasses, contact lens, exams (fitting and evaluation) and laser vision correction.

Plan Resources

Plan Website


Cash-in-Lieu Program

Classified Employees, Full-Time Faculty, & Police Officers Only

Under the contract provisions for the District-CSEA, District-SMCFA, and District-SMCPOA, Classified Employees, Full-time Faculty, and Police Officers who have non-District medical coverage may opt-out of the District's medical plans and receive a cash-in-lieu benefit amount up to $2,000 per year. Classified Employees, Full-time Faculty, and Police Officers who are currently participating in the Cash-in-Lieu Program will need to renew their declination during open enrollment.

To enroll/renew in the Cash-in-Lieu Program, employees will need to complete the SMC Open Enrollment form and provide proof of continuing health coverage (i.e. copy of medical plan card). For more information, see the contract provisions below:


Section 125 Flexible Spending Accounts & Other Voluntary Benefits

(Ameriflex/ Colonial Life/ Pacific Educators)

Open Enrollment for Voluntary Benefits will be held between the period of October 3 - 14, 2022.

Section 125-Flexible Spending Accounts (FSAs)

Ameriflex administrators Section 125 - Flexible Spending Accounts (FSAs). FSAs allow employees to set aside pre-tax dollars for out-of-pocket medical expenses and/or dependent care cost into a Health Care FSA and/or Dependent Day Care FSA. Employees who wish to enroll in an FSA or continue for the 2023 plan year will need to meet with a representative. Below are the annual plan maximums for 2023.

2023 FSA Plan Maximum

  • Health Care FSA$2,850
  • Dependent Day Care FSA$5,000

Other Voluntary Benefits Options:

You have the opportunity to review and apply for other voluntary benefits through Colonial Life and Pacific Educators. The following voluntary benefits are offered for purchase during the enrollment:

  • Disability Insurance
  • Term Life Insurance
  • Universal Life Insurance
  • Whole Life Insurance
  • Accident Insurance
  • Cancer Insurance

How to Enroll in Voluntary Benefits

Set-up an appointment with a representative to enroll in or learn about voluntary coverage options and Section 125 flexible spending accounts.

Important Information:

  • If you make an appointment to meet with a voluntary benefits representative, you will receive a calendar/confirmation email or invite. Please check your barracuda or spam filter if you do not recieve a confirmation. This email/invite maybe sent to your email spam filter.
  • For the 2023 plan year, there will be an additional employee administrative fee of $4.20 (tenthly) for FSA account(s).
  • Employees currently enrolled in an FSA account(s) for 2022 and will like to continue their election into 2023, you must meet with a representative to re-enroll for the 2023 plan year.
  • Employees who are enrolled in a 2022 FSA account(s) must submit all expenses to AmeriFlex by no later than March 31, 2023, for reimbursement. Unused funds up to $570 for the medical FSA account will carry over into the 2023 plan year.

Eligible Dependents

  • Spouse
  • Registered Domestic Partner
  • Children up to age 26 (natural, adopted, domestic partner's, or step)
  • Children, up to age 26, if the employee has assumed a parent-child relationship and is considered the primary care parent
  • Certified disabled dependent children age 26 and older

All Dependents enrolled in District-sponsored insurance are subject to verification of eligibility.


How to Enroll or Make Changes to Your Benefits

  1. Complete the SMC Open Enrollment Form
  2. Complete Health Plan Enrollment Form(s)
  3. If you are adding dependent(s), you must provide proof of dependent eligibility (i.e. birth certificate, marriage license, certification of domestic partnership, etc.)
  4. Return the enrollment forms and supporting documentation (if applicable) to the Office of Human Resources as a scanned attachment via EMAIL to BOTH Alysha DeLuna (deluna_alysha@smc.edu) and Lugina Rogers (rogers_lugina@smc.edu) scanned attachment must be sent from your SMC email.

Forms

Deadline: Friday, October 14, 2022, by 5 p.m.


Contact

For additional information or if you have questions, please contact the Office of Human Resources:

Alysha DeLuna, Employee Benefits Coordinator - 310-434-4523 / deluna_alysha@smc.edu

Lugina Rogers, HR Analyst-Leaves & Benefits - 310-434-4060 / rogers_lugina@smc.edu