Audio/Visual Policies & Procedures


Audio/Visual Equipment

Policies & Procedures

  • Requests can only be originated and signed by SMC personnel.
  • All requests are on a "first come-first served" basis.
  • Reservations, same day or advance, are required for all Media Center equipment.
  • Check-out periods are normally based on class time period.
  • Media personnel will attempt to locate substitute equipment when scheduling conflicts arise or machinery malfunctions.
  • Students can pickup A/V equipment, from the Media Center, only if a reservation form is filled out, signed and approved by a faculty/staff person.
  • Satellite room keys will only be distributed to SMC faculty or staff.
  • Training on A/V equipment available upon request and staff availability. SMART classroom training is required before a media lectern key is issued.
  • Immediate classroom support for equipment failure is a department priority but remains contingent on staff availability

Electronic Repair

Policies & Procedures

  • Electronic repair service requests must originate from SMC personnel.
  • Repairs are only authorized for equipment belonging to the Santa Monica Community College District (SMCCD).
  • Instructional equipment is given first priority for repairs.
  • Requesters will be notified, in writing, if equipment cannot be repaired in-house.
  • Equipment that cannot be repaired, based on cost in comparison to age and usefulness, will be designated as salvage and the requester notified in writing.
  • Repairs are done on a "first come-first served" basis.

Video Duplication Services

Policies & Procedures

  • Requests can only be originated by SMC faculty and staff.
  • All requests are on a "first come-first served" basis.
  • Duplication requests for audio and video content must be submitted on an official Media Services form at the front counter.
  • Duplication stock (i.e. CDs/DVDs) is to be provided to media personnel in-advance of any duplication service.
  • Observance of copyright protection is strictly enforced. We reserve the right to refuse any requests that may involve copyright violations or the need for clearance.
  • Any formal copyright clearance for duplication requests must come in the form of a letter on official letterhead from the copyright owner, producer or distributor of the work and shall be handled by the requester.

Media Production Services

Policies & Procedures

  • All media production requests need to be submitted to the Information Technology User Support Manager for review and approval.
  • Requests must be originated by SMC faculty, staff and administrators only.
  • Requests are reviewed and approved on a "first come-first served" basis and production staff availability.
  • Media Services maintains strict compliance with all U.S. Copyright Laws regarding use of copyrighted material.
  • Faculty/staff requester must obtain written clearance in advance of guest audio recording or video recording requests.