Resources
Not that long ago, SMC made the transition to Microsoft 365 (previously called Office 365), a "cloud-based" or online version of the Microsoft Office suite. Not only did this increase email storage space, it also gave us access to a whole slew of programs and applications designed to make workflow at SMC smoother and more seamless than ever before. With 365, you can access your apps and documents on the go, even from your smart phone.
Many of us have not yet fully explored how Microsoft 365 can enhance our collective experience. The Center encourages you to take some time to see how each application works using the following links and tutorials we have gathered:
- Teams (opens in new window) – a unified communication and collaboration platform that combines chat, video meetings, file storage, and app integration on desktop and mobile devices
- PowerPoint 365 (opens in new window) – the cloud version of MS PowerPoint
- Word 365 (opens in new window) – the cloud version of MS Word
- Excel 365 (opens in new window) – the cloud version of MS Excel
- OneDrive (opens in new window) – the cloud storage service - access your files from anywhere and co-edit in real time
- OneNote (opens in new window) – free-form information gathering and collaboration tool
As a current Santa Monica College student, faculty or staff member, you get access to Microsoft 365 ProPlus! Just log in with your SMC email and password.
Sign in to Microsoft 365 (opens in new window)
Microsoft 365 Features:
Online access to Microsoft applications, including:
Word, Excel, Powerpoint, OneNote, OneDrive, Teams.
1TB of cloud file storage on OneDrive
Access to Office applications on mobile
Ability to setup the full Microsoft 365 applications on up to 5 Windows PCs, or Macs
Faculty and Staff get a 50GB email quota
As of 6/15/23, Zoom now supports SMC’s single sign-on (SSO) system. In addition, new SMC employees can now create their SMC Zoom account through an automated process.
All existing SMC employees with Zoom accounts can continue to sign into Zoom as you normally do. In addition, you can also use your SSO username and password by selecting the “SSO” option when signing into Zoom. See images below to locate the SSO option when signing in. If prompted for a domain, please type smc-edu.
For new SMC employees, a Zoom account will be automatically created when the new employee goes to https://www.smc.edu/zoom and signs in with their SSO username and password. The new employee will automatically receive a licensed account, which includes capabilities greater than a free basic Zoom account. This automated process of receiving a licensed account replaces the process of contacting CCC TechConnect (conferzoom.org) to request a licensed Zoom account.
For general questions about signing into Zoom, please contact ITHelp@smc.edu
For questions related to using Zoom through Canvas please contact distance_ed_inquiry@smc.edu
TIP: Keep track of who views your recorded Zoom sessions
If you log into your zoom account via the website at zoom.us/signin (opens in new window) , you can go to your “Recordings” on the side bar. If you click the “Share” button
to the right of the recording you want to adjust, it gives you a settings window for
sharing. You can turn on “Registration Required” there. This allows you to access
a list of who views the recording, when they viewed it, and for how long - available
under "Reports" toward the bottom of the lefthand sidebar.
- Join a Meeting
(opens in new window) - Joining and Configuring Audio & Video (opens in new window)
- Meeting Controls (opens in new window)
- Sharing Your Screen (opens in new window)
- Scheduling a Meeting (opens in new window)
- Recording a Zoom Meeting (opens in new window)
- Scheduling a Zoom Meeting in Outlook (opens in new window)
- Assigning Scheduling Privileges in Zoom (opens in new window)
- Scheduling a Webinar in Zoom (opens in new window)
- User Management (opens in new window)
You're an SMC Faculty member who just got a Zoom account (opens in new window) , now what?
- Zoom Profile Settings, 2 minute video (opens in new window)
- Zoom Schedule a Class Meeting or Office Hours, 7 minute video (opens in new window)
- Zoom Start a Class Meeting, 2 minutes video (opens in new window)
- Zoom Personal Room Settings, 2 minutes video (opens in new window)
- Zoom General Meeting Room Settings, 3 minutes video (opens in new window)
- Zoom Meeting Host Controls, 3 minute video (opens in new window)
- Zoom Screen Share, 2 minute video (opens in new window)
- Zoom Record a Lecture or Presentation, 2 minute video (opens in new window)
- Zoom Posting a Recording URL Link in Canvas, 2 minute video (opens in new window)
How to Help Your Students Join Your Zoom Meeting
Students do NOT need a Zoom account. The following instructional videos provide what students need to access your Zoom class meeting or office hours.
- Students Zoom join a meeting (opens in new window)
- Zoom for Students in Under 5 minutes (opens in new window)
Other Resources to Share with Your Students
Mental Health
- Google Doc: How to Cope with COVID-19 as a College Student
(opens in new window) - from Southern California College Access Network (SoCal CAN) - Surviving COVID-19: A #RealCollege Guide for Students (opens in new window) - from the Hope Center
- SocCal Can Resource Page (opens in new window) - Resources curated by Southern California College Access Network (SoCal CAN)
Funding
- Scholly COVID-19 Student Relief Fund (opens in new window) *Max is $200; Short general form: 1,000 characters max explaining how you the student and your family are affected by the pandemic crisis.
- SMC Relief Request Form (Fund) (opens in new window) *Max is $500. Student can request a faculty member (eg. counselor, professor) to submit it and vouch for them. There are guidelines.
- @consciouskid is holding a Covid-19 #RentRelief for Families on Instagram. They give *$200 to families. All someone has to do is comment on it with their Paypal, Venmo or CashApp. This means your comment is public and strangers can donate as well. As always, students should be cautious with what they share in the comments as they are public, but I have found this page to be a very good community. GoFundMe Page: COVID-19 #RENTRELIEF for Families (opens in new window) They have raised around $35k and are still disembursing.
- The Constance Fund. This fund provides $100 to college students in Southern California impacted by school closings and other implications of the coronavirus (COVID-19). These funds are intended as a last resort for students who have run out of other options. We recommend applying to UI and on-campus resources before you apply here.
Food Security
- SMC Meal Delivery (EveryTable) Form (opens in new window) *Form has to be completed WEEKLY by 11:59 pm EACH WEDNESDAY in order to be placed
on this list for food delivery. Vegetarian, Standard, Meal Project options available.
- Using Zoom
(opens in new window) - Zoom Resource Sheet (opens in new window)
- Welcoming students to the online environment (opens in new window)
- Managing your online presence (opens in new window)
- Organizing your online course (opens in new window)
- Planning and facilitating quality discussions (opens in new window)
- Recording effective microlectures (opens in new window)
- Engaging students in readings and microlectures (opens in new window)
- Inclusion, Equity, and Access While Teaching Remotely (opens in new window)
- Humanizing Online Teaching (opens in new window)
5 books that Every White Ally Should Read on Black Lives
Article From Diverse: Issues in Higher Education (opens in new window)
Support for disabled students during the current COVID-19 related transition to distance education - from the California Community Colleges Chancellor's Office
Drs. Frank Harris III and J. Luke Wood's Latest Webinar from 4/9/2020:
Equity-Minded Student Services in the Online Environment (opens in new window)
Drs. Frank Harris III and J. Luke Wood's Latest Webinar from 3/26/2020:
From the Rice University Center for Teaching Excellence:
Inclusion, Equity, and Access While Teaching Remotely (opens in new window)