The mission of the Santa Monica College Procurement, Contracts, and Logistics Department is to provide efficient and responsive procurement services and to obtain high-quality goods and services at reasonable costs while operating at the highest standards of ethical conduct.
The Procurement, Contracts, and Logistics Department is responsible for the procurement of materials, equipment, and services for the College. Our objective is to obtain the best quality products and services at the best price; in a fair open and competitive manner in compliance with California state statutes and College policies.
This website is intended to assist the College community and the public in understanding the procurement process. If you need further assistance or have questions, please email the individual person under contacts your specific request.
Important dates and tasks.
Fiscal Year 22-23 Requisitions
Fiscal Year 22-23 is now open. Although the year is open, only submit Requisitions for services or goods that are required within the first Quarter of our Fiscal Year. Requisitions meeting the first quarter requirement, will be converted to Purchase Orders and issued on July 1, 2022. Instructions to complete 22-23 requisitions will be provided to your departments Administrative Assistant.
Fiscal Year End 2021-2022 Purchase Requisition Deadlines
In order to help you plan and facilitate a smooth completion of the current fiscal year, please complete in “BEST” any remaining purchase requisitions for Fiscal Year 2021-2022; which shall be approved by the hierarchy developed to support your program/location for equipment, services or supplies as follows: Note: the "BEST" financial system operated by the Los Angeles County Office of Education, does not allow for any exceptions to theses timelines.
May 6, 2022
The date have been extended due to maintenance on the BEST system.
All Purchase Requisitions (XREQ) must be approved and received in the Procurement workbench. Please submit your XREQ early and make sure to track workflow in BEST to avoid questions or delays.
June 10, 2022
Receiving - Supplies and equipment that has been ordered using funds in FY 2021-2022, but not received and invoiced prior to this date will likely be charged to your Fiscal year 2022-2023 budget.
June 30, 2022
Invoices - All invoices for 21-22 purchase orders and agreements are due in Accounts Payable.
*FY22-23 Opening schedule will be forthcoming at a later date.