Procurement, Contracts, and Logistics is located at 2714 Pico Blvd., Room 329, Santa
Monica, CA 90405 or visit our Contact Us page for more information.
For specific items, you will need an approved purchase requisition. For Blanket purchase orders, if you are an authorized buyer, you may place your order directly with the supplier,
not to exceed the total amount of the order. Please visit our Purchase Requisition Form Help page for details on how to fill-out the electronic form.
Only those District officials designated by the Board of Trustees are authorized to
sign legally binding contracts on behalf of the District. In general, no staff, faculty
member or dean has the authority to obligate the District in any contractual manner
or sign an agreement. See the Transaction Levels page.
For equipment, goods, materials and services, the formal bid threshold is $83,400.
For public works, the formal bid threshold is $15,000.00. See the Transaction Levels
A list is available on our Contract Suppliers page, but please contact your buyer regarding contract suppliers.
Visit the Procurement, Contracts, and Logistics Department's website and click on
the Buyer Assignments link. If you are unsure, please contact us on our main line at 310-434-4304.
You may contact your commodity buyer. For those of you who have "PeopleSoft Budget
Inquiry", the encumbrance will reflect on the Budget Inquiry Screen.
You should prepare a requisition, attach a sample and forward your requisition through
the approval process. All business cards must be purchased from the Procurement, Contracts,
and Logistics identified supplier.
All purchase orders are sent to the suppliers by the Procurement, Contracts, and Logistics
Department. Most purchase orders are faxed to the supplier while the rest or either
emailed or mailed via USPS.
No. Only Buyers in Procurement, Contracts, and Logistics are authorized to place orders.
A supplier must be added to the District vendor file. To be added, a supplier must
complete the on-line vendor registration form. Note: This process merely registers
the supplier with the District. It does not give the supplier an "approved" or "preferred"
status, nor does it pre-empt the need for Procurement, Contracts, and Logistics to
solicit bids depending on the dollar amount. Direct your new potential supplier to
our Procurement, Contracts, and Logistics Website under the Supplier Resources link. Have your supplier complete the "Vendor Data Form." The form must be emailed,
faxed or mailed to the Procurement, Contracts, and Logistics Department.
No. All requests to purchase items must be submitted to Procurement, Contracts, and
Never sign a supplier's form or agreement. Supplier agreements must be reviewed by
Procurement, Contracts, and Logistics and signed by the appropriate approvers.
To Accounts Payable, 1900 Pico Blvd., Santa Monica, CA 90405-1628
Payment terms are finalized prior to an award and are included in the purchase order
term contract. Payments are handled by the Accounts Payable Office at 310-434-4283.
The Santa Monica College District uses PlanetBids, an electronic vendor portal that
allows suppliers to register their business, search for bids and request for quotes
/ proposals, order and download documents electronically, bid electronically (where
applicable), and much more!