How to Add Events

Guide for the Calendar Template

 

Omni Calendar events can be added to the calendar by using a CSV file.

Download the Template

Data Fields

Each field in the template will populate a different section of the New Event form. However, not all form fields are listed, so you might be contacted by the Web and Social Media office if there are any questions or missing information. 

Event Data (Imported Fields)

Any extra information - links, room numbers, etc. - should be added as "notes" to the "description" field.

Field

Data Required

Notes

title

Yes

The title of your event.

description

Yes

Add event description. Limited HTML is allowed. (e.g. you can surround your content with "<p>...</p>" tags.

eventDate

Yes

Format: MM/DD/YYYY (Single digits should include "0x" in front of the number. Note: Excel does not offer this format. Unless you are working in a comma separated text editor, the Web and Social Media office will help you format this after the fact.)

startTime

Yes

Format: HH:MM AM/PM (Single digits should include "0x" in front of the number. Note: Excel does not offer this format. Unless you are working in a comma separated text editor, the Web and Social Media office will help you format this after the fact.)

endTime

Yes

Format: HH:MM AM/PM

contactName

Yes

Please use a Department Name.

contactEmail

No

Optional - this will not appear on the calendar event, but will help us keep track of who to contact if the Web and Social Media Office has questions.

locationName

Yes

This should be the venue chosen from the list below. (case and spelling specific) If the venue is not listed below, please enter it here, or contact the Web and Social Media Office to request a new venue. 

Online or Hybrid events can be added here as well.

roomNumber

No

Specific room number for a location goes here.

locationAddress

No

Add address only if you are adding a new venue.

locationAddress2

No

Add address only if you are adding a new venue. 

locationCity

No

Add address only if you are adding a new venue. 

locationRegion

No

Add address only if you are adding a new venue. 

locationPostalCode

No

Add address only if you are adding a new venue. 

loc_country

No

Add address only if you are adding a new venue. 

image_url

Yes

If you have not been able to upload an image to the "images/calendar/..." folder, please send it to us separately.

image_alt

Yes

Alternate text to describe the image.

web_link

No

Zoom Link for an online event.

button_label

No

Text for the zoom link.

SMC Calendar Venues

Please choose from this list for the "locationName" in the Omni Calendar Template. Specific rooms, stages, auditoriums, can be added to the "roomNumber" cell.

  • Airport Campus
  • Arts Building
  • Bundy Campus
  • Center for Media and Design
  • Core Performance Center
  • Corsair Field
  • Corsair Gym
  • Emeritus Campus
  • Hybrid
  • Main Campus
  • Online
  • Performing Arts Center
  • Pete and Susan Barret Gallery
  • Santa Monica College (generic location for any event that covers more than one campus)
  • Santa Monica Swim Center
  • Student Services Center
  • SMC Library
  • Theatre Arts Complex