The Fall 2020 Institutional Flex Day Series
Recordings are Now Available!
Guidelines for Professional Development Conference Request for Faculty
- PDC Conference Request Applications are only being accepted for virtual trainings/conferences while the District is observing COVID-19.
- Full-time and adjunct faculty may apply for PDC Conference Requests.
- To ensure a greater distribution of funds, SMC faculty are eligible to apply once per academic year for up to $1,000.00 of professional development funding for conferences or other professional development activities.
- Funds will be allotted on a first-come, first served basis. Once the PDC Conference Request funds are depleted, applications will not be accepted until the next fiscal year.
- The PDC is an Academic Senate Joint Committee that only meets during the fall and spring semester and does not meet during the intersessions. The PDC can receive conference funding applications dated before the start of the academic year, but since the committee does not officially meet until the fall semester, we cannot guarantee that applications will be reviewed or approved during the summer months.
Steps to Request Funding
Read the form carefully to be sure that your proposed activity meets the guidelines established in Section 87153 of California Education Code. See below.
- Applications must be submitted at least 30 days in advance of the event.
Applications for funding must be approved prior to an event.
District policy does not allow for retroactive reimbursement after an event has occurred.
- Complete applications include supporting documentation of the event (ex. official conference agenda with dates and conference costs, and if presenting include official invitation letter) and narratives on the following:
- a description of the proposed activity
- an explanation on how the proposed activity relates to the college's goals and objectives
- a description of desired outcomes and how the proposed activity will increase student success in the classroom
Incomplete applications will not be considered and will be returned to the faculty member.
- The application requires a signature by the Department Chair/Supervisor and the Division VP prior to submission to the PDC. The office of the Vice President will send the application to the PDC chair.
After you obtain an electronic signature from your Department Chair/ Supervisor, email the application to the Office of the VP. It is helpful if the email subject reads: “PDC Conference Request.”
- If sending to Office of Academic Affairs V.P.: Email correspondence should be addressed to: Merlic_Jennifer@smc.edu and cc’d to Weiland_Rebecca@smc.edu
- If sending to Office of Student Affairs V.P.: Email correspondence should be addressed to: Tuitasi_Michael@smc.edu and cc’d to Askew_Diana@smc.edu
Download and Complete the PDC Conference Funding Form
Procedures for Claiming Reimbursement of Conference Expenses
- Fill out and sign the Conference Reimbursement Claim Form (found on the Faculty Professional Development page under "Forms")
- Reimbursement requests must be accompanied with original detailed receipts.
- Submit the claim form with original itemized receipts to Accounts Payable [insert hyperlink] for all reimbursement items. The subject line of the email requesting reimbursement should read: “PDC Reimbursement Request.”
Section 87153 of California Education Code specifies the type of Professional Development activities that may be funded by the Community College Professional Development Program. They are as follows:
- Improvement of teaching.
- Maintenance of current academic and technical knowledge and skills.
- In-service training for vocational education and employment preparation.
- Retraining to meet changing institutional needs.
- Intersegmental exchange programs.
- Development of innovations in instructional and administrative techniques and program effectiveness.
- Computer and technological proficiency programs.
- Courses and training implementing affirmative action and upward mobility.
- Other activities determined to be related to educational and professional development pursuant to criteria established by the Board of Governors of the California Community Colleges, including, but not necessarily limited to, programs designed to develop self-esteem.
In AB 1887, the California Legislature determined that "California must take action to avoid supporting or financing discrimination against lesbian, gay, bisexual, and transgender people." (Gov. Code, § 11139.8, subd. (a)(5).) The following states are currently subject to California's ban on state-funded and state-sponsored travel:
- North Carolina
- South Carolina
- South Dakota
Non-Essential Travel Update
A message from Chris Bonvenuto, Vice President of Business and Administration
Based upon the March 7th, 2020 guidance received from the California Department of Public Health to higher education institutions related to the COVID-19 virus, the college has cancelled all non-essential travel until further notice. This information was communicated by President Jeffery in an e-mail dated March 11, 2020.
In light of this directive, it is the employee’s responsibility to cancel all airline reservations, related lodging and conference registrations to obtain a refund (or a credit where a refund is not allowed). Credits must be used by June 30, 2021 for District related travel.
The District will reimburse for any non-refundable or non-credit portions of flight expenses with the appropriate documentation. Please contact Cristina Hamblet, Accounts Payable Supervisor at email@example.com or x 4601 in Accounts Payable for any questions regarding reimbursement.
We appreciate your understanding during these challenging times.
The Fall 2020 Institutional Flex Day Series is August 13 through August 27!
Click below to go to the Fall Flex Day homepage for full information about what's new this year, what to expect, workshop schedules, and more.
Looking for past Professional Development Day materials? Visit the PDC Archives page.Back to Top
- Chair, Lea Hald
- Vice-Chair, Kiersten Elliott
- Julie Chekroun
- Nick Fox
- Jessica Krug
- Brian Rodas
Time: Thursdays - 3 to 5 p.m. (Fall and Spring Only)
Location: Zoom, Library Conference Room 275, or The Center for Teaching Excellence M104 (please see agenda)
All meetings will take place via Zoom from 3:00 to 5:00 p.m. PST
Agendas will be made available prior to each meeting. Minutes posted after the meeting.
|September 10, 2020||Agenda
|September 24, 2020||Agenda
|October 8, 2020|
|October 22, 2020||Agenda
|November 5, 2020||Minutes
|November 19, 2020||Minutes
|December 3, 2020||Minutes