Stellic

Instructional Faculty

 

Why Use Stellic Care?

Stellic Care is SMC's new Early Alert system to support student success and retention in the classroom. 

Instructors can use this retention tool with these key support and retention actions:

  • Kudos provide a student with positive reinforcement and encouragement. Kudos stay active on a student's profile for the remainder of the academic year. 

  • Notes are raised and closed by the instructor. Notes facilitate conversations between the student and the instructor. You can use one of our pre-existing note templates to let students know you would like to discuss a particular concern with them. Alternatively, you can create your own notes and save them as a "personal" template for future use.

  • Referrals alert a service area when a student needs more support. These items are raised by the instructor and closed by either the service area or the instructor. Referrals can be proactive in nature (such as Counseling referrals, which initiate contact from an academic or career counselor). They can also be informational in nature (such as with basic needs, tutoring, or library referrals), which send students an automated message with more information on how to access a specific resource. It is then up to the students to follow up.

Stay tuned for videos on how to use these features, coming soon!

How to Access Stellic Care

Faculty will use our SMC username and password to login to Stellic Care. You can find the login several ways, On the SMC.edu website under Login or on the Faculty/Staff page under Logins, or below.  

Login to Stellic

Set Up Profile

  1. To update your information, click on the circle with your initials in the top-right corner, and then click on "Settings".
  2. Add a photo. This can be a picture of yourself, your pet, a landscape... anything that best represents you! Note: Students and other faculty can see your photo.

Set Up Office Hours

Faculty have the ability to schedule their office hours with students using the Stellic Time Block feature. Your office hours will show in the student's appointment options.

Scheduling Office Hours - video tutorial

For more information, view How to Set Up Time Blocks in Stellic.

**NEW - Faculty members, you can now integrate your Stellic Care appointments into your Outlook calendars! No more worrying about accidentally double-booking yourself. Simply go to the "Appointments" tab on the left-hand menu, select the "Calendar Connection" tab toward the middle of the screen, and then sign into your desired calendar. Please note that you will see a pop-up window that says "Authenticating." Exit the pop-up window, refresh your screen, and your calendar will be integrated.

Create Kudos, Notes, and Referrals

You can use Stellic Care templates to communicate with your students and either provide them with positive feedback using kudos, alert them to a concern by using notes so that they may take corrective action, or connect them with a specific service area through referrals. You can create any of these templates using the same, following instructions:

  • On the left-hand side menu, select "Students"
  • Under "Quick Filters", select the class for which you want to see your roster
  • You can create templates for students individually or in groups:
    • To create a template for an individual student, click on the student's name to open their profile. Select "Notes", then select the blue "Create New Note" button. Select "Use a Template" and then "Shared" to see a pre-populated list of templates. Select the kudos, note, or referral you would like to use and then select the blue "Use This Template" button. You will see the pre-populated text that students will receive when you create the template. You can add your own comments to personalize the text, but please be aware that students will receive a copy of what you include. For academic counseling referrals, please be sure to specify which class your student is enrolled in. Once you are done, select "Save" and the student will receive your template
    • To create templates for multiple students at the same time, view your class roster. Place a check mark in the boxes next to the students' names for who you want to create templates. Once you have checked off your students, select "Actions" near the top-right of your class roster. Select "Leave Note Using Template for [# of selected] Students". Select "Shared" to see a pre-populated list of templates. Select the kudos, note, or referral you would like to use and then select the blue "Use This Template" button. You will see the pre-populated text that students will receive when you create the template. You can add your own comments to personalize the text, but please be aware that students will receive a copy of what you include. For academic counseling referrals, please be sure to specify which class your student is enrolled in. Once you are done, select "Save" and all of the selected student will receive the same information in your template.
  • If you would rather not use the pre-made kudos or note templates, please note that you can create your own "Personal" templates.
    • To create your own template, click on a student's name from your class roster to open their profile. Select "Notes". Then select the blue "Create New Note" button, then "Use a Template", and then "Create New Template". Enter your "Template Name", add an optional description if you would like, make sure that the "Access Type" is "Personal", and select "Next". Select the template "Type":
      • Use "General" to share any concerns or general information with students
      • Use "Meeting" to send information about meetings
      • Use "Kudos" to send tailored positive feedback to your students
      • You can use "Referrals" to provide information about a specific service area. However, we highly recommend using the pre-made "Shared" Referrals instead, as those already have information pre-populated and have specific work flows designed around them. For example, if you create your own Counseling Referral, there is no guarantee that a counselor will see it. Use the personal "Referrals" sparingly, and only for service areas where a Shared Referral does not already exist.
    • Type any text you would like to share with students within the text box. For Visibility, please ensure "Students" is selected so that student receive a copy of your note in their email. Select "Save". Your template will be saved and you can find it in your "Personal" templates for future use.

Stay tuned for how-to videos, coming soon!

Respond to Progress Reviews

  • Progress Reviews enable instructors to provide feedback for students at once during key points in the term.
  • Each review is a collection of tracking items (Kudos, Notes, and Referrals) that instructors can select and comment on for students in each of their course sections.
  • Instructors are notified by email when surveys are launched.

For more information, view Respond to Progress Reviews.

Resolving Notes and Referrals

Instructor Notes are raised and closed by the instructor in a given course. These items are designed to facilitate conversation between the student and the instructor. Students will be notified to go follow up with their instructor. Once the student speaks with you, you can resolve the note.

Referrals are designed to provide students with information on how to connect with a particular resource and/or alert a service area when a student needs additional support. These items are raised by the instructor and are closed by a service area, like Counseling. Students will be notified that they need to speak with Counseling or Tutoring.

Stellic Care Assignment for Students

As an instructor, you can provide the assignment below as a homework assignment or an extra credit opportunity for your students. Please copy and paste the text below for the "Getting Started with Stellic Care" assignment. Then, see the video tutorial for instructions on how to view a list of students who have completed the assignment.

Getting Started with Stellic Care

Due Date:

As you know, at SMC, we will use an exciting new platform called Stellic. The purpose of Stellic is for degree management, helping you visualize your academic journey, stay on track, and graduate on time. You can also use it to connect you with your professors, counselors, and other resources to support you in reaching your goals. Your success in class matters to me and my colleagues at SMC, so let's start building your success! Think of this assignment as the first step in that process. 

Assignment Objective: To help you get to know Stellic 

Here are the steps to completing this assignment: 

  1. Log in to Stellic using your regular SMC username and password (this is not your SMC ID #) 
  2. Update your Stellic profile 
    1. Click on the circle with your initials on the top-right corner (this may appear as a picture instead of your initials if you previously changed your picture). This will open the “Profile Settings Menu” 
    2. On the Profile Settings Menu, click on “Settings” 
    3. Click on “Change” to change your profile picture 
    4. Upload a picture. This does not have to be a photo of you. You can upload a picture of yourself, your pet, an emoji, a scenic view… anything that you want to represent YOU
  3. Click on “Track Your Progress” in the menu on the left-hand side to request credit 
  4. Finally, scroll down the main Stellic screen and click on the tab that says “Requests” to request credit for this assignment 
  5. Once you are in “Requests”, you will see “New Request” 
  6. Click on “I Logged into Stellic!” and follow the prompts. 

Once you have submitted the request, you are done! 

By completing this assignment, you will earn [5 points]. 

Video Tutorial

The tutorial below will show you how to check your rosters to ensure that your students have completed the assignment and so you can assign them credit .