A.S. Forms & Documents

_{Attention SMC Students: Now Accepting Applications for the A.S. Director of Instructional
Support Vacancy.}

_{Deadline by 5 p.m., Tuesday, March 2, 2021. Click on image above for application
link.}

_{Now accepting applications for A.S. VICE PRESIDENT Vacancy}

_{Deadline: Tuesday, March 9, 2021, by 5:00 p.m.}

_{Application Link: https://app.smartsheet.com/b/form/dd878bb4cae64eedacdcec9104c1cf6d}

CAMPUS UPDATES DUE TO COVID-19

A.S. & DEPTS. proposals for Spring 2021 will be accepted in February 2021.
Clubs will need to be installed in the Spring 2021 before their proposal can be considered.
A.S. will be accepting limited proposals for remote/online activities and purchases.
Proposals for in-person events, activities, and field trips will NOT be accepted.
Check our Agendas & Minutes page for the meeting agendas in pdf format.
Any questions can be sent to rodriguez_isaac@smc.edu

NOTE: Forms are for SMC Departments and SMC Student Organizations use only. ♦ Incomplete or illegible forms will be returned to you, and it may delay your requests. ♦ Submit completed forms to the Office of Student Life, (OSL@SMC.EDU) , by the applicable deadline. ♦ How to sign PDFs - very helpful link: https://www.howtogeek.com/164668/how-to-electronically-sign-documents-without-printing-and-scanning-them/

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SECTION #1: A.S. POLICY, FLYERS, & POSITION APPLICATIONS.

SECTION #2: A.S. PROPOSALS & THEIR ADDITIONAL FORMS

Spring 2021 Proposal Deadline: Wednesday, May 12, 2021
Spring 2021 last day for A.S./Club events: Sunday, May 30, 2021
Remote or Online Activities will only be considered for 2020 - 2021.
How to sign PDFs Electronically- very helpful link: https://www.howtogeek.com/164668/how-to-electronically-sign-documents-without-printing-and-scanning-them/

A.S. Proposal and Check Request Manual- NEW and IMPROVED - Important Requirements, Policies, & Deadlines before completing your proposal and Check Request.
Event Proposal Link
Field Trip Proposal Link - not currently accepted.
Purchase Proposal Link
Proposal Signature Page - Complete this form, obtain Signatures, and upload to your E-proposal.
SMC Approved Food Vendors - Only food vendors on this list can be used for your event.
A.S. Co-Sponsorship Form - if co-sponsoring with another club or dept. Complete this form, obtain Signatures, and upload to your E-proposal.
A.S. Multi-Logistic Form - more than one day events or more than one location event. Complete this form, obtain Signatures, and upload to your E-proposal.
A.S. Inventory Form - if purchasing equipment (not supplies). Complete this form, obtain Signatures, and upload to your E-proposal.
SMC Collection of Funds Form - if having a fundraiser at any SMC campus, you must obtain a register drawer. Complete this form, obtain Signatures, and upload to your E-proposal.

SECTION #3: A.S. REQUEST FORMS

Spring 2021 Check Request Deadline: Monday, June 14, 2021
Spring 2021 last day for A.S./Club events: Sunday, May 30, 2021
How to sign PDFs Electronically - very helpful link: https://www.howtogeek.com/164668/how-to-electronically-sign-documents-without-printing-and-scanning-them/

A.S. Check Request Form (2 pages) - NEW & IMPROVED - please do not use last year's A.S. one page check request form.
Example A.S. Check Request Form Completed & Ready for Submission.
A.S. Contract Packet- NEW, please do not use last semester's packet.
A.S. Resolution Template

Section #4: A.S. FIELD TRIP FORMS for ICC Clubs & A.S. Directors

Attn: Departments and Programs, Please contact the SMC Risk Management Dept. for your class or program field trip forms.

How to sign PDFs Electronically - very helpful link: https://www.howtogeek.com/164668/how-to-electronically-sign-documents-without-printing-and-scanning-them/

A.S. Field Trip Club Roster Form - Required For ALL Club Field Trips
A.S. Field Trip Day Trip Form - Required for Club / A.S. Day Trips ONLY
A.S. Field Trip Individual Form - Each Club Member or A.S. Director must complete this form for the following reasons:
- overnight trips (all students) or
- students under 18 yrs. old, attending any day or night trip.
A.S. Field Trip Early Departure Form - Each Club Member or A.S. Director must complete this form if they will be leaving before the field trip is over.

Section #5: A.S. HEALTH FORM for ICC Clubs & A.S. Directors

Attn: Departments & Programs, please contact the SMC Procurement Dept. for Serving Food at Your Event.

How to sign PDFs Electronically - very helpful link: https://www.howtogeek.com/164668/how-to-electronically-sign-documents-without-printing-and-scanning-them/

ATTACH a layout diagram of your event, showing where the food canopy and other equipment will be located.
You may draw your own diagram if it is not listed below:

SECTION #6: INTER-CLUB COUNCIL

Inter-Club-Council (ICC) Webpage:

Club Pages (club list)
Club Registrations
Club Orientation Manual
How to start a Club
Your ICC Officers

SECTION #7: CITY, COUNTY, STATE & FEDERAL FORMS