A.S. Forms & Documents
Note: Forms are for SMC Departments and SMC Student Organizations use only.
- Incomplete or illegible forms will be returned to you, and it may delay your requests.
- Submit completed forms to the Office of Student Life by email: OSL@SMC.EDU , by the applicable deadline.
- How to sign PDFs - very helpful link
- Fall 2021 Proposal Deadline: Wednesday, November 17, 2021
- Fall 2021 last day for A.S./Club events: Saturday, December 4, 2021
- Fall 2021 Check Request Deadline: Wednesday, December 8, 2021
- Fall 2021 paperwork by A.S. / Depts. will be accepted in August 2021. Clubs will need to be installed for Fall 2021 before they can submit A.S. paperwork.
- Remote or Online Activities will only be considered for 2021 - 2022.
- How to sign PDFs Electronically- very helpful link: https://www.howtogeek.com/164668/how-to-electronically-sign-documents-without-printing-and-scanning-them/
- A.S. Paperwork Manual includes deadlines, instructions and policies for the:
- A.S. Proposal,
- A.S. Check Request, &
- ICC Club Allotment Balance Sheet
- Read this manual before completing your proposal and check request.
- Event Proposal Link
- Field Trip Proposal Link - not currently accepted.
- Purchase Proposal Link
- Proposal Signature Page - Complete this form, obtain Signatures, and upload to your E-proposal.
- SMC Approved Food Vendors - Only food vendors on this list can be used for your event.
- A.S. Co-Sponsorship Form - if co-sponsoring with another club or dept. Complete this form, obtain Signatures, and upload to your E-proposal.
- A.S. Multi-Logistic Form - more than one day events or more than one location event. Complete this form, obtain Signatures, and upload to your E-proposal.
- A.S. Inventory Form - if purchasing equipment (not supplies). Complete this form, obtain Signatures, and upload to your E-proposal.
- SMC Collection of Funds Form - if having a fundraiser at any SMC campus, you must obtain a register drawer. Complete this form, obtain Signatures, and upload to your E-proposal.
- Fall 2021 Check Request Deadline: Wednesday, December 8, 2021
- Fall 2021 last day for A.S./Club events: Saturday, December 4, 2021
- How to sign PDFs Electronically - very helpful link: https://www.howtogeek.com/164668/how-to-electronically-sign-documents-without-printing-and-scanning-them/
- A.S. Paperwork Manual - instructions for Check Request found in this manual, besides the instructions on the form itself.
- A.S. Check Request Web-Form 2021-2022 - NEW & IMPROVED - please do not use last year's A.S. check request form.
- A.S. Contract Packet- NEW, please do not use last semester's packet.
- A.S. Resolution Template
Attn: Departments and Programs, Please contact the SMC Risk Management Dept. for your class or program field trip forms.
How to sign PDFs Electronically - very helpful link: https://www.howtogeek.com/164668/how-to-electronically-sign-documents-without-printing-and-scanning-them/
- A.S. Field Trip Club Roster Form - Required For ALL Club Field Trips
- A.S. Field Trip Day Trip Form - Required for Club / A.S. Day Trips ONLY
- A.S. Field Trip Individual Form - Each Club Member or A.S. Director must complete this form for the following reasons:
- overnight trips (all students) or
- students under 18 yrs. old, attending any day or night trip.
- A.S. Field Trip Early Departure Form - Each Club Member or A.S. Director must complete this form if they will be leaving before the field trip is over.
Attn: Departments & Programs, please contact the SMC Procurement Dept. for Serving Food at Your Event.
How to sign PDFs Electronically - very helpful link: https://www.howtogeek.com/164668/how-to-electronically-sign-documents-without-printing-and-scanning-them/
ATTACH a layout diagram of your event, showing where the food canopy and other equipment
will be located.
You may draw your own diagram if it is not listed below:
Inter-Club-Council (ICC) Webpage:
- Club Pages (club list)
- Club Registrations
- Club Orientation Manual
- How to start a Club
- Your ICC Officers