A.S. Forms & Documents

1. A.S. Constitution and Bylaws (revised Spring 2022)
2. A.S. Fiscal Policy 15th Edition
3. A.S. Leadership Opportunities
4. A.S. Commissioner Application  (also see #6 below, you will need to complete the Student FERPA quiz)
5.  A.S. Representative Application (also see #6 below, you will need to complete the Student FERPA quiz)
6. A.S. Flyer: FERPA Instructions for A.S. Applications.  Make sure you select the Student FERPA Quiz.

Attention SMC Students! Now Accepting Applications for the A.S. DIRECTOR OF BUDGET MANAGEMENT:

1. For More Info & Position Responsibilities: A.S. Constitution & Bylaws
2. Application Deadline:  Tuesday, September 13, 2022, by 5:00 p.m.
3. Application Link:  https://app.smartsheet.com/b/form/dd878bb4cae64eedacdcec9104c1cf6d

4. If nominated by the A.S. committee, interviews will be held on Monday, 9/19/22 during the 3:00 p.m. A.S. Board Meeting

• FALL 2022 Proposal Deadline:  Wednesday, November 16, 2022.
• FALL 2022 last day for A.S./Club events:  Sunday, December 4, 2022.
• FALL 2022 Check Request Deadline:  Monday, December 12, 2022.
• FALL 2022 paperwork by A.S. / Depts. will be accepted in mid-August 2022.  Clubs will need to be installed for FALL 2022 before they can submit A.S. paperwork.
• How to sign PDFs Electronically- very helpful link:  https://www.howtogeek.com/164668/how-to-electronically-sign-documents-without-printing-and-scanning-them/

 

1. A.S. Paperwork Manual includes deadlines, instructions and policies for the:
   • A.S. Proposal,
   • A.S. Check Request, &
   • ICC Club Allotment Balance Sheet
   • Read this manual before completing your proposal and check request.
2.  A.S. Proposal Link Proposals are due every Wednesday by 2:00 p.m. (Last Date to submit Fall 2022 Proposals is: 11/16/22 by 2pm).
3. Proposal Signature Page - Complete this form, obtain Signatures, and upload to your proposal.
4. A.S. Co-Sponsorship Form -  if co-sponsoring with another club or dept.  Complete this form, obtain Signatures, and upload to your proposal.
5. A.S. Multi-Logistic Form - more than one day events or more than one location event. Complete this form, obtain Signatures, and upload to your proposal.
6. A.S. Inventory Form - if purchasing equipment (not supplies).  Complete this form, obtain Signatures, and upload to your proposal.
7. SMC Collection of Funds Form - if having a fundraiser at any SMC campus, you must obtain a register drawer.  Complete this form, obtain Signatures, and upload to your proposal.
8. SMC Approved Food Vendors - Only food vendors on this list can be used for your event.

 

• FALL 2022 Proposal Deadline:  Wednesday, November 16, 2022.
• FALL 2022 last day for A.S./Club events:  Sunday, December 4, 2022.
• FALL 2022 Check Request Deadline:  Monday, December 12, 2022.
• FALL 2022 paperwork by A.S. / Depts. will be accepted in mid-August 2022.  Clubs will need to be installed for FALL 2022 before they can submit A.S. paperwork.
• How to sign PDFs Electronically- very helpful link:  https://www.howtogeek.com/164668/how-to-electronically-sign-documents-without-printing-and-scanning-them/

 

1. A.S. Paperwork Manual - instructions for Check Request found in this manual, besides the instructions on the form itself.
2.    NEW A.S. CHECK REQUEST FORMS, There are now two (2) forms, select the applicable form:
   • A.S. Purchase Request Form:  To make a Payment to a vendor, contractor, or an SMC department.  (do not use this form to pay an SMC student or staff)
   • A.S. Reimbursement for SMC Employees/Students Form:  Includes student stipends.  Do not use this form to pay vendors or contractors.
   • Note:  Last Date to submit Fall 2022 Check Requests is: 12/12/22 by 5pm.
3. A.S. Contract Packet- consists of two forms:
   • A.S. Contract Form  Note: contractor will need to complete and submit this form to the SMC Department (contact person) requesting their services.
   • W-9 Tax Form (complete and submit Page #1, with current signature date).  Note: contractor will need to complete and submit this form to the SMC Department (contact person) requesting their services.
4. A.S. Resolution Template

Attn:  Departments and Programs, Please contact the SMC Risk Management Dept. for your class or program field trip forms.

How to sign PDFs Electronically - very helpful link:  https://www.howtogeek.com/164668/how-to-electronically-sign-documents-without-printing-and-scanning-them/

1. A.S. Field Trip Club Roster Form - Required For ALL Club Field Trips
2. A.S. Field Trip Day Trip Form - Required for Club / A.S. Day Trips ONLY
3. A.S. Field Trip Individual Form - Each Club Member or A.S. Director must complete this form for the following reasons:
   • overnight trips (all students) or
   • students under 18 yrs. old, attending any day or night trip.
4. A.S. Field Trip Early Departure Form - Each Club Member or A.S. Director must complete this form if they will be leaving before the field trip is over.

Attn:  Departments & Programs, please contact the SMC Procurement Dept. for Serving Food at Your Event.

How to sign PDFs Electronically - very helpful link:  https://www.howtogeek.com/164668/how-to-electronically-sign-documents-without-printing-and-scanning-them/

1. A.S. Pre-Filled LA County Health Dept. Form
2. LA County Health Code Manual

ATTACH a layout diagram of your event, showing where the food canopy and other equipment will be located.
You may draw your own diagram if it is not listed below:

1. Organic Learning Garden
2. Quad (North and South)

Inter-Club-Council (ICC) Webpage: 

• Club Pages (club list)
• Club Registrations
• Club Orientation Manual
• How to start a Club
• Your ICC Officers

1. CA Policy on Raffles, etc.
2. IRS W-9 Tax Form
3. L.A. County Health Code Manual