A.S. Forms & Documents

1. A.S. Constitution and Bylaws (revised Spring 2021)
2. A.S. Fiscal Policy 15th Edition
3. A.S. Leadership Opportunities
4. A.S. Commissioner Application - _{currently closed.  Please check back in Fall 2021.}
5.  A.S. Representative Application - _{currently closed.  Please check back in Fall 2021.}
6. A.S. Flyer: FERPA Instructions for A.S. Applications. 

• Spring 2021 Proposal Deadline:  Wednesday, May 12, 2021
• Spring 2021 last day for A.S./Club events:  Sunday, May 30, 2021
• Spring 2021 Check Request Deadline:  Monday, June 14, 2021
• Fall 2021 paperwork will be accepted in August 2021.
• Remote or Online Activities will only be considered for 2021 - 2022.
• How to sign PDFs Electronically- very helpful link:  https://www.howtogeek.com/164668/how-to-electronically-sign-documents-without-printing-and-scanning-them/

1. A.S. Paperwork Manual includes deadlines, instructions and policies for the:
   • A.S. Proposal,
   • A.S. Check Request, &
   • ICC Club Allotment Balance Sheet
   • Read this manual before completing your proposal and check request.
2.  Event Proposal Link 
3. Field Trip Proposal Link - not currently accepted.
4. Purchase Proposal Link
5. Proposal Signature Page - Complete this form, obtain Signatures, and upload to your E-proposal.
6. SMC Approved Food Vendors - Only food vendors on this list can be used for your event.
7. A.S. Co-Sponsorship Form -  if co-sponsoring with another club or dept.  Complete this form, obtain Signatures, and upload to your E-proposal.
8. A.S. Multi-Logistic Form - more than one day events or more than one location event. Complete this form, obtain Signatures, and upload to your E-proposal.
9. A.S. Inventory Form - if purchasing equipment (not supplies).  Complete this form, obtain Signatures, and upload to your E-proposal.
10. SMC Collection of Funds Form - if having a fundraiser at any SMC campus, you must obtain a register drawer.  Complete this form, obtain Signatures, and upload to your E-proposal.

• Spring 2021 Check Request Deadline:  Monday, June 14, 2021
• Spring 2021 last day for A.S./Club events:  Sunday, May 30, 2021
• How to sign PDFs Electronically - very helpful link:  https://www.howtogeek.com/164668/how-to-electronically-sign-documents-without-printing-and-scanning-them/
• A.S. Paperwork Manual - instructions for Check Request found in this manual, besides the instructions on the form itself.

1. A.S. Check Request Form (2 pages) - NEW & IMPROVED -    please do not use last year's  A.S. one page check request form.
2. Example A.S. Check Request Form Completed & Ready for Submission.
3. A.S. Contract Packet- NEW, please do not use last semester's packet.
4. A.S. Resolution Template

Attn:  Departments and Programs, Please contact the SMC Risk Management Dept. for your class or program field trip forms.

How to sign PDFs Electronically - very helpful link:  https://www.howtogeek.com/164668/how-to-electronically-sign-documents-without-printing-and-scanning-them/

1. A.S. Field Trip Club Roster Form - Required For ALL Club Field Trips
2. A.S. Field Trip Day Trip Form - Required for Club / A.S. Day Trips ONLY
3. A.S. Field Trip Individual Form - Each Club Member or A.S. Director must complete this form for the following reasons:
   • overnight trips (all students) or
   • students under 18 yrs. old, attending any day or night trip.
4. A.S. Field Trip Early Departure Form - Each Club Member or A.S. Director must complete this form if they will be leaving before the field trip is over.

Attn:  Departments & Programs, please contact the SMC Procurement Dept. for Serving Food at Your Event.

How to sign PDFs Electronically - very helpful link:  https://www.howtogeek.com/164668/how-to-electronically-sign-documents-without-printing-and-scanning-them/

1. A.S. Pre-Filled LA County Health Dept. Form
2. LA County Health Code Manual

ATTACH a layout diagram of your event, showing where the food canopy and other equipment will be located.
You may draw your own diagram if it is not listed below:

1. Clock-Tower
2. Organic Learning Garden
3. Quad (North and South)

Inter-Club-Council (ICC) Webpage: 

• Club Pages (club list)
• Club Registrations
• Club Orientation Manual
• How to start a Club
• Your ICC Officers

1. CA Policy on Raffles, etc.
2. IRS W-9 Tax Form
3. L.A. County Health Code Manual